Officer Coordinator, Medical Staff Administration - Los Angeles, United States - Abacus

Description

Description:

CANIDATE MUST BE WILLING TO COMPLETE ALL NEEDED VACCINATION SCREENINGS- NO TIME OFF WILL BE APPROVED DURING THE INITIAL 13 WEEKS.

PLEASE REVIEW SCREENINGS AND TIME OFF EXPECTATION PRIOR TO SUBMITTING.


ssignment Information

Medical Enterprise:
Keck Medical Center of USC/Keck Medicine of USC


Department:
Medical Staff Administration

Cost Center: 8710

PCC/RMG #: 17377

• USC Address where the work is being performed? Keck Hospital of USC
• Will this position be virtual/remote, onsite, hybrid? ONSITE in office
• If remote will
  USCbe providing equipment? n/a

Job Title:
Officer Coordinator, Medical Staff Administration


Number of needs:
Work assignments should be file for previous temp


Target start date:

ASAP

Duration of Assignment:
Covering for Office Coordinator who is on pregnancy leave - 13 weeks at this time but could extend

Work hours: 8:30 am - 5:00 pm


Timecard Approver:
same as above


Dress code:
According to Hospital policy


Parking/Cost:
At candidates expense $20/day


Job Description:
See attached.

Medical Enterprise - Non-Clinical Onboarding

• CORE - Background
• Background
• Social Security Trace
• 7 year worked and lived found by SSN Trace
• County Criminal F&M - 7 year
• Federal Criminal - 7 year
• Widescreen Plus National Criminal Search
• National Sex Offender Registry
• Healthcare Sanctions - State
• OIG/SAM
• Application
• Temporary Work Agreement
• Harassment & Discrimination Pamphlet
• Education - HS Diploma
• Employment - 3 Employers - Must verify 2 out of 3
• HIPPA

HEALTH/MEDICAL SCREENS

**Note: ALL IS BILLABLE EXCEPT FOR DRUG SCREEN
1. Bloodwork (Titers) to show they are immune to MMR (Measles, Mumps and Rubella), Varicella (Chickenpox) & Hepatitis B.
Or in the event that they do not have this

§ Provide proof they had injections (shot records):

• MMR - Series of 2
• Varicella - Series of 2
• Hepatitis B - series of 3

2. TB Test(yearly)

• Date test was done
• Must have been read within 24 to 48 hours of the test
• Results must have millimeters of induration
• In case of positive TB history, must present chest xray results

3. Influenza for Current Flu Season - Flu shot is ONLY good for the season which is 11/1 through 3/31. If they start on April 1 they don't need the vaccine until this next fall. It is recommended for Workers to wait and get the vaccine AFTER Sept 1st.
4.


COVID VACCINATION:
Fully vaccinated with Covid-23-24 Vaccine. The facility accepts signed personal/religious/medical exemptions approved by EHS.
5. Drug Screen - 10 panel - Must be taken

USC

Medical Enterprise Customer Requirement:

MUST BE FULLY VACCINATED Working Job Title Office Assistant Markup Category dmin/Clerical Shift Details/Expected Working Days and Hours SEE JD Dress Code/Special Attire SEE JD Does this position require driving? No Will resource have direct patient contact? No HIPAA training required? No Nearest Parking Location SEE JD Will job responsibilities include working directly with minors? No Does the position allow for the worker to be virtual/remote? No Shore Options Available for this Position Onshore Only Hours per Day 12 Hours per Week 36 Total Hours 84.

00


ttachment:
1
Job Description

JOB INFORMATION

Job Code:
Q4600


Job Title:
Q4600 - Office Coordinator CM


FLSA Status:
Non-Exempt


Cost Center:
CM Med Staff

JOB SUMMARY
s an integrated part of the department, this position provides coordination of office flow and activities. Offers support in
coordinating and maintaining files and data activities in an efficient manner. Provides clerical support to the department
staff.

DEPARTMENTAL SPECIFIC SUMMARY
s an integral part of the Medical Staff Administration, this position provides coordination of office flow and activities and
facilitates activities within the Medical Staff Administration Office. This position also coordinates assigned credentialing
duties related to onboarding for new Medical Staff members and Allied Health Professionals, data entry, preparing of board
letters, and other duties outlined in this job description. Offers support in coordinating and maintaining and data activities in
n efficient manner. Provides other clerical support as needed.


JOB QUALIFICATIONS:
Education
Req Pref Degree Field of Study Education Details
X High school or equivalent
dditional Education
Check here if experience may substitute for some of the above education and describe how.

Work Experience
Req Pref Work Experience Experience Level
X 1 year Experience in an acute care facility or large healthcare
organization in which duties included multiple tasks
Knowledge, Skills and Abilities
Req Pref Functional Skills
X Excellent skills in use of personal computer software programs including but not limited to MS Word, PowerPoint,
nd Excel.
X Must be well organized and work independently with minimal direction
X Knowledge of medical terminology preferred.
X Working knowledge of Information systems, Medical Staff credentialing, and/or multi specialty Graduate Medical
Education program experience preferred.
2
Licenses/Certifications
Req Pref Select Licenses/Certifications Enter Additional Licenses/Certifications
X Fire Life Safety Training (LA City) If no card upon hire, one must be obtained within 30 days of hire
nd maintained by renewal before expiration date. (Required
within LA City only)
X Certified Professional in Medical Services
Management (NAMSS)
Valid CPMSM or CPCS by the National Association of Medical Staff
Service

JOB ACCOUNTABILITIES

Office Coordinator functions:
Responsible for Monthly Medical Staff meeting calendar, including booking meeting rooms, maintaining calendar grid and
catering request.
Responsible for maintaining the Medical Staff Administration Page on the Intranet.
Distributes Monthly Medical Staff meeting calendar
Transcribes daily huddle notes for references and Department Meetings minutes
Responsible for uploading Quality Profiles for Reappointments and Provisional Reviews
Creates Board letters following each Governing Board meeting within 10 business days of Governing Board approval.
Responsible for depositing, tracking and entering yearly dues for Medical Staff and Allied Health Professionals
Responsible for ordering and maintaining supplies for the department.
Responsible for outside affiliation request.
nswers all incoming calls in a timely manner, provides courteous and professional phone support
ssist with Director's meeting Scheduling - Coordinates meeting dates and times with all participants. Arranges for
conference rooms or other meeting locations, audio-visual equipment, or catering services as needed. Attends meetings
nd types minutes of meetings as requested.
Office Maintenance - Orders and maintains office supplies; assists in care and maintenance of departmental equipment.
ssures documents are prepared and sent to the Office of Integrated Credentialing for individual credential files and
scans/uploads into Credentialing Data Base.


Accreditation:
Maintains current knowledge of Regulatory standards.
Maintains current knowledge of Medical Staff Bylaws, General Rules and Regulations, and AHP Rules and Regulations.


Legal/Risk Management:
Maintains current knowledge of legal principles of credentialing.
Maintains current knowledge of State and Federal confidentiality laws affecting physician and Medical Staff and Allied
Health Professional staff record keeping.


Information Technology:
ssists with maintaining database on all Medical Staff and Allied Health Professionals
Responsible for assigning PBAR numbers and issuing/tracking for other departments.
Demonstrates proficiency with Microsoft Office applications.
Uses credentialing data base for assigned duties for data entry, including board approval dates, privileges and uploading
documents.
Facilitates new and existing Medical Staff and Allied Health Professional staff On boarding that includes, badge, parking, IT
nd Imprivata Access.
ttends New Medical Staff and Allied Health orientation as scheduled/assigned


Guest Relations:
Projects cooperation and hospital core values to all customer groups.

• Other Duties as assigned.

Other Requirements

Essential:
Emergency Response/Recovery Essential Mandated Reporter
In the event of an emergency, the employee
holding this position is required to "report to
duty" in accordance with the university's
Emergency Operations Plan and/or the
employee's department's emergency response
nd/or recovery plans. Familiarity with those
plans and regular training to implement those
plans is required. During or immediately
following an emergency, the employee will be
notified to assist in the emergency response
efforts, and mobilize other staff members if
needed.
mandated reporter who in his or her professional
capacity has knowledge of, or reasonably suspects
person who is under the age of 18 years, elderly,
or a dependent adult has been the victim of abuse
or neglect must report the suspected incident.
The reporter must contact a designated agency
immediately or as soon as practically possible by
telephone or in writing within 36 hours. By virtue
of the associated job duties, this position qualifies
s a mandated reporter as required by state law


nd USC's policy at:
3
Physical Requirements
Physical Requirements N/A Rarely Occasionally Frequently Constantly
Balance X
Bend X
Climb X
Crawl X


Feel:
Perceiving attributes of

objects, such as size, shape,
temperature by touching of skin,
particularly that of fingertips.
X
Fine manipulation and


flexion/extension and pinching:
right, left, or both hands
X
Hear X
Use a keyboard/mouse X
Kneel/Squat X


Machinery:
Heavy Machinery, hand

tools, high voltage equipment
X

Power grasping:
right, left, or both
hands
X
Reach (above shoulder) X
Reach (below shoulder) X
Repetitive motion X

Simple grasping:
right, left, or both
hands
X
Sit X
Communicate effectively (typically
through speaking)
X
Stand X
Travel (including local travel) X

Twist, turn or tilt:
neck, waist X
Walk X
Produce written product X
Unassisted
Weight
Carry Light lbs.)
Lift Light lbs.)
Pull Light lbs.)
Push Light lbs.)
Visual Acuity Requirements

The worker is required to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a
computer terminal; and/or extensive reading. Though these tasks are typically performed via close, visual acuity,
reasonable accommodations would allow an employee with a disability to accomplish the same task without using vision.

The worker is required to perform an activity that typically requires close visual acuity, such as visual inspection involving
small defects, small parts, and/or operation of machines (including inspection); using measurement devices; and/or
ssembly or fabrication parts at distances close to the eyes.
The worker is required to have close visual acuity to operate motor vehicles and/or heavy equipment.

The worker is required to have close visual acuity to determine the accuracy, neatness, and thoroughness of the work
ssigned (i.e., custodial, food services, general laborer, etc.) or to make general observations of facilities or structures
(i.e., security guard, inspection, etc.)
4
Environmental Conditions
Confined Space
Outdoor Exposure
Extreme temperatures
Vibrations
Potentially hazardous materials/conditions
Potential allergens/irritants
Noise Exposure
ccess to Protected Health Information
No access to patient protected health information
ccess to general patient information (e.g. census lists, room lists)
ccess to patient clinical information and records (e.g. medical records)
ccess to patient financial information and records (e.g. billing records)
ccess to administrative information and records containing patient information
Treatment (need to access to provide direct clinical care)
Payment (need access to register, charge, bill and/or collect for services rendered to patients)
Operations (need access to perform duties in support of patient care and to maintain/administrate the hospital)
Other
Patient Populations Served


ge Specific Population:
Young Children: 2 to <4 years
Older children: 4 to <14 years
dolescent: 14 to <18 years
Young Adult: 18 to <40
Middle Adult: 40 to < 65 years
Older adult: 65 to < 75 years


Geriatric:
> 75 years

No direct patient contact under normal circumstances


Specialized Population:
Bariatric
Cystic Fibrosis
Transplant
Orthopedic
Surgical patients
Dialysis
Oncology


Other:
No direct patient contact under normal circumstances
Blood-borne Pathogen Exposure
Category I Job usually involves contact with patients or patient specimens. Exposure to blood, body fluids, non-intact
skin or tissue specimens, is possible.
Category II Job may expose employee occasionally or in emergency situations to blood, body fluids, non-intact skin or
tissue specimens.
Category III Job does not involve exposure to blood, body fluids, non-intact skin or tissue specimens. Employee does not
perform or help in Emergency medical care or first aid as a part of his/her job.