Program Transitions Manager - Los Angeles, United States - Volunteers of America Los Angeles

Volunteers of America Los Angeles
Volunteers of America Los Angeles
Verified Company
Los Angeles, United States

3 weeks ago

Mark Lane

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Mark Lane

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Description

About Us:

VOALA

_Helping Our Most Vulnerable Change Their Life Stories_

JOB SUMMARY AND PURPOSE


Under the supervision of the COO, the Program Transitions Manager coordinates new program start-up, ensuring that all start-up requirements are met to successfully open new programs.


DUTIES AND RESPONSIBILITIES

  • Work with the COO and the designated team members on new program startup needs:
  • Set up a start-up plan for each program opening
  • Coordinate all startup efforts; Keep the relevant staff informed about upcoming deadlines and deliverables, thereby ensuring smooth completion of work responsibilities
  • Work with the assign accountant follow and modify budgets as needed;
  • Work with Human Resources and Payroll to coordinate staff data for budgets/progress reports
  • Develop startup processes that will facilitate seamless program startup
  • Provide new staff with guidance on how to get started.
  • Goes to walk throughs for startup sites
  • Act as liaison between VOALA and funders and advise administrators as to ongoing status of project;
  • Work with Director and Administrators to maintain open lines of communication between funder, program staff, program management, agency administration and regulatory bodies;
  • Work with key VOALA staff to ensure each department fulfills their obligations
  • Maintain contract documentation; (i.e. copies of grant RFP's/proposals, funder guidelines/policy and procedures manuals, budgets, work plans, reporting schedules, progress/data reports) monitoring visit requirements, schedules, corrective action plans, and related documentation during the startup phase;
  • Work with program and administrative staff to facilitate success of grant/contractual obligations for startup;
  • Conduct regular site visits, working from a checklist to ensure compliance with grant/contractual obligations, health and safety regulations, documentation and recordkeeping standards, health and safety regulations, documentation and recordkeeping standards;
  • Analyze the budget trends and make recommendations for cost control and reduction for various grants
  • On going review of startup systems to ensure efficient startup.

Qualifications:


REQUIREMENTS:


  • Must be able to pass a fingerprint clearance, background check, including criminal history, personal references, employment and education verifications

EDUCATION:


  • Bachelor's Degree in Social Services, Business, or related field

EXPERIENCE:


  • 3 Years leading programs in a social services environment.

PREFERRED QUALIFICATIONS:


  • Master's Degree in Social Services, Business, or related field
  • Experience with starting up at least one new program
  • This employer participates in E-Verify as required by the federal government and will provide the federal government with your Form 19 information to confirm that you are authorized to work in the U.S._
  • If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (OHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment._
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