Administrative Assistant I - Los Angeles, United States - USC

USC
USC
Verified Company
Los Angeles, United States

3 weeks ago

Mark Lane

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Mark Lane

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Description


USC Shoah Foundation - The Institute for Visual History and Education provides opportunities for survivors and witnesses to the Shoah—the genocide of the Jews—to tell their own stories in their own words in audio-visual interviews, preserve their testimonies, and make them accessible for research, education, and outreach for the betterment of humankind in perpetuity.

Its collections include over 56,000 video testimonies, and it convenes academic programs and partnerships across
USC and 170 universities, as well as an award-winning IWitness education program.

The
USC Shoah Foundation's interactive programming, research, and materials are accessed in museums and universities, cited by government leaders and NGOs, and taught in classrooms worldwide.

Now in its third decade,
USC Shoah Foundation reaches millions of people on six continents from its home at the University of Southern California.

The
USCSF Administrative Assistant I supports all
USCSF departments.

The Administrative Assistant I is responsible for the timely completion of administrative tasks, including organizing and executing lay leadership meetings.


Working in the Administration Department, this organized self-starter supports activities related to engaging with lay leaders, university administration, and senior staff, including meeting logistics, communications, scheduling, and reporting.


Duties/Responsibilities

  • Responds to inquiries and requests for information requiring knowledge of departmental and university policies and procedures.
  • Serves as an internal resource to administrators, staff, or students on
departmental and university procedures. Researches information, as requested, and relays official interpretations. Maintains currency on revisions to department, school, and/or university policies and procedures.

  • Oversees office operations. Implements changes or enhancements to procedures to improve productivity, efficiency, and service.
  • Assists in maintaining office equipment and purchases.
  • Manages schedules and calendars for senior staff and the executive team
  • Coordinates and makes travel arrangements and completes posttrip expense reports
  • Process FedEx labels
  • Assist staff with guests/visitors to
    USCSF
  • Assist with event set up and break down
  • Supervises student workers as assigned. Schedules assigns, and prioritizes workloads. Sets appropriate deadlines. Monitors employee performance regularly. Ensures timely completion of unit's work. Performs other related duties as assigned or requested. The university reserves
the right to add or change duties at any time.


Required Skills/Abilities

  • Superior written communication and editing skills
  • Superior organizational skills
  • Detailoriented and comfortable with multitasking
  • Critical thinking skills
  • Intermediate to Advanced skills in MS Office Suite, file transfer, and other tech platforms
  • Ability to learn multiple
    USC online systems and enter data accurately

Minimum Education:

Associate's degree

Combined experience/education as a substitute for minimum education


Minimum Experience: 2 years


Minimum Field Expertise:

Secretarial or specialized clerical, including some administrative experience


Preferred Education:

Bachelor's degree


Preferred Experience:

3 years


Minimum Field of Expertise:

Secretarial or specialized clerical, including some administrative experience.


Preferred Field of Expertise:

Combined secretarial and administrative experience in a university environment, preferably

USC
LI-MN1

Minimum Education:
Associate's degree Combined experience/education as a substitute for minimum education
Minimum Experience: 2 years

Minimum Field Expertise:
Secretarial or specialized clerical, including some administrative experience
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