- Active participation in office management, including handling general clerical tasks
- Organize and prepare meeting schedules for various departments
- Serve as the office receptionist
- Manage office equipment and supplies, and ordering new equipment and supplies as needed
- Work collaboratively with other departments to help solve clerical issues
- Offer assistance to accounting department to provide manage invoices, payments, and receipts
- Confer with human resources department to provide assistance with payroll, personnel databases and other duties
- Represent department managers or other senior-level officers in meetings, including taking notes and recordings as needed
- An associate degree in office administration, accounting, business administration or a related field may be preferred
- 2-3 years of experience
- Working knowledge of Microsoft Office Suite, including Word, PowerPoint, and Excel
- Experience using business email services, such as Microsoft Outlook
- Previous experience with, or an ability to learn to use human resource and accounting software tools, example QuickBooks or Trax Payroll
- Previous experience with, or an ability to learn to use common office equipment
- Comfort multitasking and handling multiple requests from different individuals and departments
- Ability to work quickly and independently
- Strong communication skills and extremely self-motivated when managing communication channels
- Highly organized and capable of creating organizational systems that others easily utilize
- Open to advancement opportunities
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Administrative Specialist - Washington, United States - AAEI
Description
Job Description
Job DescriptionSalary: $40,000-$45,000 AnnualPosition Overview:
The American Association of Exporters and Importers (AAEI) seeks a well-organized, professional, and ambitious professional to provide administrative support for the development, engagement, retention, and growth of AAEI's membership.
The administrative specialist will take on various roles to support the effective day-to-day operations of AAEI's membership, marketing, and operation departments. The successful candidate is a team player who thrives on performing general clerical tasks; communicating with and greeting clients; responding to phone calls and emails; handling payroll and personnel issues; and managing office equipment and supplies. The administrative specialist will be required to create reports and memos, organize events, and serve as personal assistants to managers and senior-level officers. The administrative specialist will report to the CEO's Executive Assistant with a dotted line to the Director of Membership.
THIS ROLE REQUIRES MANDATORY THREE (3) DAYS IN THE OFFICE (MONDAY, THURSDAYS AND ONE OTHER DAY OF CHOICE)
Responsibilities:
Qualifications for Administrative Specialist
