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    Front Desk Admin Assistant - Los Angeles, United States - Pacwest Management Inc

    Pacwest Management Inc
    Pacwest Management Inc Los Angeles, United States

    6 days ago

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    Description

    Job Description

    Job DescriptionBenefits:
    • 401(k)
    • Health insurance
    • Paid time off

    This is a front desk/office assistant position which will require acting in a supporting role to management and other office staff.

    Responsibilities include:
    • Checking phone messages every morning, logging all calls and distributing the messages to the appropriate person
    • Greeting clients and visitors as they come in and showing them to the correct office.
    • Answering phones- Taking a detailed message and ensuring that the messages are promptly delivered to the appropriate person.
    • Assisting with writing correspondence letters and mailings
    • Bringing up the mail, sorting and distributing to appropriate parties.
    • Responsible for outgoing mail, FedEx and any additional mailings
    • Scanning incoming rent checks with envelope and distributing as directed
    • Filing / Creating files / Organizing Files
    • Maintaining the office equipment by ordering supplies, calling for tech support and keeping the areas around the equipment clean
    • Keeping track of office supplies and ordering supplies as needed.
    • Scheduling and confirming meetings and appointments on the calendar
    • Calling Vendors and Service Providers for information
    • Assisting with various projects as directed by management
    Requirements:
    • Punctual and responsible
    • Knowledge of Microsoft Suite
    • Able to Multitask and work in a fast pace environment
    • Organized and pay attention to details
    • Work efficiently and be a team player
    • Bilingual - Spanish
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