Jobs
>
Los Angeles

    Program Assistant: admin support - San Francisco, United States - Kore 1

    Kore 1
    Kore 1 San Francisco, United States

    4 days ago

    Default job background
    Permanent Administrative
    Description

    Compensation depends on experience but is typically $ /hr.

    THIS ROLE REQUIRES 4-5 DAYS A WEEK ONSITE IN NORTH HOLLYWOOD, CA.

    THIS IS A TEMP ASSIGNMENT COVERING FOR SOMEONE ON LEAVE.

    KORE1, a nationwide provider of staffing and recruiting solutions, has an immediate opening for a Program Assistant: admin support / executive support; higher education admin assist experience a plus / preferred

    Reporting directly to the program or department head, the Program Assistant performs the day-to-day administrative functions of the program or department; performs a wide variety of highly responsible and complex administrative support services for personnel, student, and matters; monitors month-by-month calendar of activities and deadlines at the department and campus levels; monitors and communicates regularly with students and associates for adherence to program compliance requirements; works directly with leadership to prepare for and maintain compliance with accrediting bodies. Prepares meeting agendas, memos, and correspondence; completes a variety of non-routine assignments; coordinates busy and shifting office calendars including scheduling and coordinating meetings and/or conferences, and attends meetings for the purpose of recording, preparing and distributing minutes and reports; processes a considerable amount of confidential and sensitive information in support of administrative activities

    ESSENTIAL FUNCTIONS AND RESPONSIBILITIES: (Every effort has been made to identify the essential functions of this position. However, it in no way states or implies that these are the only duties you will be required to perform. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or is an essential function of the position.)

    • Assists the program head and management with all administrative assignments.
    • Deals discreetly with large volumes of sensitive, confidential information concerning student, staff, faculty and campus affairs, information contained in minutes, letters and other documents.
    • Initiates, collects, and tracks data within a database system to ensure appropriate related records are maintained.
    • Assist with transfer credit input and organization as needed.
    • Composes correspondence, memos, minutes and reports for department and team meetings.
    • Establishes and maintains record keeping and filing systems. Classifies, and files correspondence, records and other regulatory documents.
    • Schedules and organizes committee meetings; assists with the preparation, typing, filing, and distribution of minutes.
    • Prepares and/or updates program catalogs or other types of materials; copies and assembles binders, manuals, and packets for meetings and programs as requested and related to academics as necessary
    • Coordinates department incoming and outgoing mail distribution; opens, distributes and prepares responses to routine inquiries.
    • Ensures care and maintenance of department office equipment and supplies. Maintains inventory levels for office supplies, copier machines, printers, fax machines, coffee machines, and program materials and literature.
    • Distributes supplies as requested/needed
    • Meets with students, associates, faculty and other stakeholders to facilitate program execution and respond to requests.
    • Monitors and communicates regularly with students and/or associates for adherence to license, certifications, development activities, and any other applicable information/documentation and sends to proper department for filing.
    • Assists with maintaining files, ensuring accurate and up-to-date information for accreditation. Maintains accreditation files and prepares accreditation reports as directed.
    • Assists audits for the department.
    • Assists with preparations/arrangements for meals and/or refreshments for meetings and other special events.
    • Assists program head with any tracking functions with regard to remediation, documentation and any other data and information as needed.
    • Serve as backup to other departments (student services, bursar, registrar, reception, etc) as needed
    • Maintains regular and timely attendance, reports to work as scheduled and assures time worked and/or time-off is recorded properly.
    • Conducts job responsibilities in accordance with the standards set out in the University's Code of Ethical Conduct, Compliance Agreement, Sexual Harassment Policy or any of its policies and procedures, applicable federal and states laws, and applicable professional standards.
    • Maintains established department policies, procedures and attends in-services and other required meetings.
    • Maintains confidentiality of all student, associate, and/or university information as required.
    • Exercises care, proper use and maintenance of department equipment and supplies and identifies unsafe conditions and makes appropriate adjustments.
    • Maintains order, cleanliness and safety at work. May perform other duties as assigned
  • UCLA Health

    Admin Support

    3 weeks ago

    UCLA Health Los Angeles, United States

    **Description** · You will provide administrative and clerical support for the Burbank Outpatient Rehabilitation Clinic. Major duties include processing new and return patient information, registering and scheduling patients and processing patient payments. AA2 Salary Range: Hour ...

  • UCLA Health

    Admin Support

    1 day ago

    UCLA Health Los Angeles, United States

    **Description** · You will provide administrative and clerical support for the Olympic Outpatient Rehabilitation Clinic. Major duties include processing new and return patient information, registering and scheduling patients and processing patient payments. Salary range: Hourly · ...

  • UCLA Health

    Front Desk Admin Support

    3 weeks ago

    UCLA Health Los Angeles, United States

    **Description** · In this position, you will provide administrative and patient care support in the Ambulatory and Community Practice. You will assist in coordinating patient flow throughout the clinic, from registration to discharge and work as a member of the Ambulatory Care cl ...

  • UCLA Health

    Front Office Admin Support

    1 week ago

    UCLA Health Los Angeles, United States

    **Description** · Provide administrative and patient care support to assigned clinic in the UCLA Health Community Clinics. out the clinic, from registration to discharge. · - Ensure patients are scheduled via the incoming referrals work queue within established scheduling guideli ...

  • UCLA Health

    Front Office Admin Support

    1 week ago

    UCLA Health Los Angeles, United States

    **Description** · The Department of Psychiatry and Biobehavioral Science is seeking to hire a full-time Admin to join the Neuropsychiatric and Behavioral Health Services (NPBHS) CORE Services. Primary duties include: · - Answering and directing central phone lines · - Front desk ...

  • UCLA Health

    Per Diem Admin Support

    1 day ago

    UCLA Health Los Angeles, United States

    **Description** · In this position, you will provide administrative and patient care support to various ambulatory practices. You will assist in coordinating patient flow throughout the clinic, from registration to discharge, work as a member of the Ambulatory Care clinic team to ...

  • UCLA Health

    Admin Support

    1 week ago

    UCLA Health Los Angeles, United States

    General Information · Press space or enter keys to toggle section visibility · Work Location: Los Angeles, USA · Onsite or Remote · Fully On-Site · Work Schedule · Monday and Wednesday 8-7PM and Friday 9-6PM. 10 hour shifts · Posted Date · 05/08/2024 · Salary Range: $ Hourly · Em ...

  • UCLA Health

    Admin Support

    3 weeks ago

    UCLA Health Los Angeles, United States

    General Information · Press space or enter keys to toggle section visibility · Work Location: Los Angeles, USA · Onsite or Remote · Fully On-Site · Work Schedule · Monday-Friday, 9-6PM · Posted Date · 05/01/2024 · Salary Range: $ Hourly · Employment Type · 2 - Staff: Career · Dur ...

  • Amphenol Pcd

    Program Support Admin

    2 days ago

    Amphenol Pcd Beverly, United States

    **Amphenol PCD is hiring a Program Support Admin at our Beverly, MA location.** · In this role you will: Assist with customer quotes, orders and communication for our Cable Assembly team. Responsible for daily tracking and tracing of parts, completion of pull requests and updates ...

  • Hanger, Inc.

    Medical Office Admin Support

    3 weeks ago

    Hanger, Inc. Pasadena, United States

    Why Us?: · With a mantra of Empowering Human Potential, Hanger, Inc. is the world's premier provider of orthotic and prosthetic (O&P) services and products, offering the most advanced O&P solutions, clinically differentiated programs and unsurpassed customer service. Hanger's Pat ...

  • W&M Fire Protection Services

    Inspection Admin Support

    1 week ago

    W&M Fire Protection Services Hawthorne, United States

    W&M Fire Protection, a subsidiary of Davis-Ulmer Sprinkler Company, is a full-service fire protection contractor with complete design, installation, and fabrication capability. W&M has proudly served the tri-state and New England areas for over 30 years and offers a challenging a ...

  • UCLA Health

    Front Office Admin Support

    3 weeks ago

    UCLA Health Marina del Rey, United States

    **Description** · In this role, you will provide general and administrative support to the staff, physicians and patients of the Oncology Clinic. Schedule new consultations, coordinate and follow up patient appointments and cancellations. Complete demographics, referral forms, on ...

  • Ottimo Resources

    HR Tech Support Admin

    3 weeks ago

    Ottimo Resources Los Angeles, United States

    HYBRID Oppurtunity- Two days a week onsite in Chatsworth · Do you enjoy social work and working with disadvantaged populations where the work you put in will make a · TRUE · difference in people's lives? We would LOVE to hear from you · Non-Profit organization aiding and prov ...

  • Ampcus

    BI Admin Support SME

    1 week ago

    Ampcus Los Angeles, United States

    Role: BI Admin Support SME · Location: Los Angeles, CA, USA - Hybrid 3 days per week onsite · Job Description: · BI Admin Support SME · Responsibilities and Skillsets · The BI Administrator is responsible for the installation, maintenance, and administration of the Business ...

  • UCLA Health

    Front Office Admin Support

    3 weeks ago

    UCLA Health Encino, United States

    **Description** · In this role you will provide administrative and patient care support to assigned clinic in the UCLA Health Community Clinics. Assist in coordinating patient flow throughout the clinic, from registration to discharge. Work as a member of the Ambulatory Care clin ...

  • UCLA Health

    Per Diem Admin Support

    1 week ago

    UCLA Health Los Angeles, United States

    General Information · Press space or enter keys to toggle section visibility · Work Location: Los Angeles, USA · Onsite or Remote · Fully On-Site · Work Schedule · Varies · Posted Date · 09/21/2022 · Salary Range: $ Hourly · Employment Type · 6 - Staff: Per Diem · Duration · Inde ...

  • UCLA Health

    Front Desk Admin Support

    1 week ago

    UCLA Health Los Angeles, United States

    General Information · Press space or enter keys to toggle section visibility · Work Location: Los Angeles, USA · Onsite or Remote · Fully On-Site · Work Schedule · Monday-Friday, 8:00am - 5:00pm · Posted Date · 04/09/2024 · Salary Range: $ Hourly · Employment Type · 2 - Staff: Ca ...

  • UCLA Health

    Front Office Admin Support

    1 week ago

    UCLA Health Los Angeles, United States

    General Information · Press space or enter keys to toggle section visibility · Work Location: Los Angeles, USA · Onsite or Remote · Fully On-Site · Work Schedule · Monday - Friday, 8:00am-5:00pm · Posted Date · 03/19/2024 · Salary Range: $ Hourly · Employment Type · 2 - Staff: Ca ...

  • UCLA Health

    Front Office Admin Support

    2 weeks ago

    UCLA Health Los Angeles, United States

    General Information · Press space or enter keys to toggle section visibility · Work Location: Los Angeles, USA · Onsite or Remote · Fully On-Site · Work Schedule · Monday-Friday, 8am-5pm · Posted Date · 05/08/2024 · Salary Range: $ Hourly · Employment Type · 2 - Staff: Career · D ...

  • University of California

    Front Office Admin Support

    3 weeks ago

    University of California Los Angeles, United States

    Provide administrative and patient care support to assigned clinic in the UCLA Health Community Clinics. out the clinic, from registration to discharge. · * Ensure patients are scheduled via the incoming referrals work queue within established scheduling guidelines. · * Able to ...