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    Executive Assistant - New York City, United States - McKinney

    McKinney
    McKinney New York City, United States

    3 weeks ago

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    Description
    Purpose


    The Executive Assistant role is responsible for performing a full range of executive-level administrative duties in a highly reliable and confidential nature for the Chief of Staff, President, Chief Strategy Officer, Chief Financial Officer, and Co-Chief Creative Officers.

    The successful candidate will demonstrate excellent use of judgment, initiative, discretion, time management, and independent action. Must have excellent knowledge of business protocols, adaptability, and the ability to handle changing priorities and adjust/respond accordingly.

    Responsibilities


    • Manages calendar(s) and schedules meetings, which will include coordinating with internal and external constituents and responding to calendar requests appropriately and timely
    • Travel booking arrangements, including flights, hotels, rental cars, and taxis
    • Work independently to prioritize, coordinate and connect with all management levels, internally and externally, as well as other administrative staff across the company, while maintaining a high level of confidentiality
    • Processes expense reports and timesheets in a timely manner
    • Exercise judgment, tact, and discretion when supporting executive management, internally and externally
    • Manages and executes event planning for key agency functions and client meetings in partnership with Chief of Staff and Employee Experience staff
    • Conduct research and build presentations, spreadsheets and other various documents as necessary
    • Assist in special projects and ad hoc requests as assigned by supervisor
    Competencies


    • Ability to multi-task and prioritize assignments while delivering consistent, quality work
    • High level of attention to detail and accuracy
    • Ability to work with little supervision and to seek help when needed
    • Ability to build strong internal and external relationships
    • Strong analytical and communication skills.
    Professional Skills & Knowledge


    • Advanced level of proficiency in Google Suite, including Google Docs, Google Sheets, and Google Slides
    • Professional, positive attitude, articulate with excellent verbal and written communication skills
    • Excellent e-mail and phone etiquette and ability to work independently with strong administrative problem-solving skills
    • Highly organized, flexible, and able to prioritize
    • Ability to multi-task in a highly visible fast-paced, team-oriented environment with high attention to detail
    • A self-starter and proactive
    • Must be able to interface with all levels of executive and senior management and able to handle highly confidential matters and information
    Experience


    • 5-7 years of related experience at the C-suite level required
    • Experience within a fast-paced marketing or advertising agency strongly preferred
    Education

    Bachelor's Degree preferred

    Salary Range

    Our estimated range for this role is $80-85K

    Compensation packages are based on the skill level and experience each candidate brings to their role.

    There may also be a more senior or junior position available that could be a better fit with your expertise.

    Each level has its own compensation range.

    We pride ourselves on competitive salaries, and ensuring pay equity exists across our organization. We benchmark each position against existing employee competencies and 4As compensation data which includes geographic and agency size benchmarks. We also meet with department leaders 3x/year to ensure we are supporting employees in living into their full potential. Our promotions are not limited to a specific time per year. Promotions are tied to performance.

    Right To Work In The US

    You must be authorized to work in the US for any employer. At this time, we are not sponsoring or providing assistance with obtaining work authorization.

    McKinney is a place where everyone can grow.

    Studies have shown that marginalized communities such as women, LGBTQ+ and people of color are less likely to apply to jobs unless they meet every single qualification.

    However you identify, and whatever background you bring with you, please apply if this is a role that would make you excited to come into work every day.

    We are in the office Tuesday/Wednesday/Thursday on a hybrid schedule. We look forward to meeting you
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