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    Executive Assistant - New York, United States - Green Key Resources

    Green Key Resources
    Green Key Resources New York, United States

    3 weeks ago

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    Description

    A growing financial services firm seeks an Executive Assistant to support two senior executives. The ideal candidate will have experience supporting two department heads in a fast-paced environment.

    Base salary: $110-135k + paid OT & bonus

    Hours: 9 am – 5:30 pm

    Responsibilities:

    • Provide high-level administrative support by proactively assisting and anticipating needs
    • Act as a gatekeeper for executives, handling phone and email correspondence
    • Calendar management, scheduling meetings appointments, and travel
    • Prepare and distribute agendas, letters, reports, presentations, and other communications including confidential documents
    • Utilize concur for expense management, ensuring accuracy and compliance
    • General office management duties including ordering supplies and coordinating office maintenance
    • Coordinate all in-person, virtual, and over-the-phone meeting logistics
    • Flexibility to take on other ad hoc projects and help out where needed

    Requirements:

    • 5-10+ years of experience as an Executive Assistant, ideally out of a financial services environment
    • Must exhibit exceptional written and verbal communication skills
    • Previous experience with Microsoft Teams and Concur
    • Proficiency in MS Office including Word, Excel, Outlook, and PowerPoint
    • Ability to wear many hats and have a "roll up your sleeves" attitude
    • Discretion and ability to handle confidential information
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