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Executive Assistant - New York, United States - Private Family Office
![Default job background](https://contents.bebee.com/public/img/bg-user-ex-1.jpg)
Description
Polished, professional and highly organized Executive Assistant to support a distinguished CEO and philanthropist who expects excellence. The ideal candidate will possess exceptional communication skills, discretion and a proactive mindset to handle a wide range of responsibilities with poise and efficiency. This position entails extensive calendar coordination across multiple ventures, travel coordination, strategic gatekeeping, and all EA responsibilities. Must have C-Suite Executive Assistance experience. This position is approximately 40% in the Manhattan family office with the balance hybrid/in-person, as needed. There is an absolute expectation of being at a desk during working hours and as needed for emergencies after hours.
Responsibilities
• Act as the primary point of contact between the principal and external parties
• Coordinate daily calendar
• Manage correspondence, emails, and phone calls, ensuring timely and discreet communication
• Coordinate extensive travel
• Manage phone calls and draft emails
• Organize and maintain important documents, files and records
• Prepare and review documents as requested
• Facilitate communication and coordination with spouse's personal assistant
Requirements
• Minimum of 5 years' experience in a similar role, at a large firm or UHNW environment
• Must exemplify professionalism, focus and competence
• Excellent organizational skills with an ability to think proactively and prioritize work
• Strong communication skills (via phone, email and in-person)
• Expertise in MS Office and Google Calendar
• Tech Savvy
• Proven work experience as a C- level Executive Assistant in a C-Suite
• Reliable internet connectivity from home
• A phone reference from two, and preferably all principals will be required
• Please note, working for a company owner is not necessarily C-Suite experience
Salary is commensurate with experience, full benefits package