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    Housing Administrative Specialist - Arizona City, United States - Yuma County, AZ

    Yuma County, AZ
    Yuma County, AZ Arizona City, United States

    3 weeks ago

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    Description

    Salary: $ $31.99 Hourly


    Location : USA, AZ


    Job Type: Full Time


    Job Number: 245BS


    Department: Housing Department


    Opening Date: 04/08/2024


    Closing Date: Continuous


    Job Summary

    This position is advertised from the minimum to the mid-point hourly rate. Salary will be determined based on education and experience at the time of offer.

    NATURE OF WORK


    Under general supervision performs professional administrative work considerable difficulty relating to administrative reports, detailed research projects, and the preparation of sensitive documents; this position has department specific responsibility.


    Example of Work

    (Illustrative Only) Manages procurement and monitors inventory of office supplies; assists maintenance department with procurement and inventory of supplies; responsible for providing staff with office supplies when needed; responsible for preparing Air Forms / Agenda Items for Housing Department; responsible for managing and updating County website for the Housing department; assists and coordinates in the development of the County's Request for Proposals (RFP) process for the Housing Department. Reviews, submits and tracks work orders requests to ITS department; responsible for inputting payroll in oracle for Housing Department; assists in preparing memos to be distributed to housing participants; responsible for processing travel arrangements and training registrations for the Housing Department; assist in processing work orders for finance department; prepares and gathers financial data to create the Capital Fund Program (CFP) annual and five year action plan; responsible for managing the CFP and all reporting documentation to HUD; coordinates and provides information to contractors and vendors regarding CFP projects; maintains computerized databases for CFP projects; responsible for obligating funds for the CFP; responsible for sending out invitations and requesting bids and quotes for CFP projects; manages the collection, analysis and reporting of the water treatment plant reports to ADEQ; responsible for the drawdown of funds for ROSS, FSS, Capital Fund, and operating Subsidy on ELOCCS; coordinates and prepares all items and forms for the auctions; coordinates any technical support with Lindsey Program; responsible for preparing the Housing Department five year action plan and Annual plan for FSS, Section 8, and ACOP; prepares various reports such as Section 3, Semi Annual Enforcement Report, and work orders; coordinates information technology operational needs for the department; prepares all bid documents and specifications; solicits bids and quotes; prepares contracts and purchase agreements for equipment and materials; researches vendor information and acquires price quotes; contacts clients and vendors to clarify requests and background information; maintains vendor and procurement files; prepares purchase orders from approved order requests; assists Housing Finance Department with (HAP) Housing Assistance Payment and Accounts Payables (AP's) when needed; regular and reliable attendance is required; performs other duties as assigned.


    Experience and Education


    Associate degree in business, public administration, management, or a closely related field; AND five (5) years of progressively responsible administrative experience; OR an equivalent combination of education and experience; requires successful completion of a background check; must possess and maintain a valid Arizona driver's license.


    Hourly rate for this position has been revised effective 3/4/24.

    Knowledge, Skills and Abilities

    Knowledge of:

    County policies and procedures; department guidelines, regulations, and statutes; principles and practices of office administration, management and supervision; staff research work, business English and report writing; records management principles; office computer hardware and software applications and office machines; basic accounting methods; supervisory principles, practices and methods.


    Skill in establishing and maintaining effective working relationships with employees, other agencies and the public; following written and verbal instructions; communicating effectively verbally and in writing; assigning and leading work of others; maintaining confidentiality.

    Skill in using office processing systems and other office machines; meeting deadlines and prioritizing work.

    Ability to:

    Operate general office equipment; follow written and verbal instructions; effectively respond to phone calls, emails and complaints in a timely manner; communicate effectively verbally and in writing; sit, stand, bend and lift up to 25 pounds; maintain a high standard of confidentiality; perform the essential functions of the job specifications with or without a reasonable accommodation.


    Work Environment:

    The usual and customary methods of performing the job functions require the following physical demands: occasional lifting, carrying, pushing, and/or pulling; some stooping, kneeling, crouching, and/or crawling; and significant fine finger dexterity.

    Generally the job requires 60% sitting, 20% walking and 20% standing. Working at a computer monitor for extended periods required.

    The job is performed under minimal temperature variations and under extreme likelihood of verbal abuse from hostile and frustrated customers.


    EOE/AA/ADAAA/M/F/V/D DRUG FREE WORKPLACE

    Medical Coverage Category

    The YCEBT is a self-funded medical plan administered by BlueCross BlueShield of Arizona (BCBSAZ).

    The employee is able to select from three (3) medical plan options with six (6) tiers that will best suit the employee's needs, dependents or families.


    Plan Option 1:
    Preferred Provider Option A (PPO) or PPO A 900 deductible with $10.00 Wellness Incentive. Employees who participate in the "Wellness Incentive" will receive a $20 monthly premium reduction.

    Plan Option 2:
    Preferred Provider Option B (PPO) or PPO B 1,200 deductible with $10.00 Wellness Incentive. Employees who participate in the "Wellness Incentive" will receive a $20 monthly premium reduction.

    Plan Option 3:
    High Deductible High Plan - Health Savings Account (HDHP-HSA) or HDHP-HSA with Wellness Incentive.

    HDHP-HSA Wellness Incentive for Employee Only option can receives upto $240.00 annual contribution to a Limited Purpose FSA card.

    Southwest Service Administrator (SSA)

    Mexico PPO Health Plan:
    SSA is available to employees who are enrolled in YCEBT Medical PPO Plan.

    The SSA Plan pays 100% of hospital, medical, laboratory and prescription drug benefits, to a maximum of $5,000 per person per calendar year ($10,000 for two or more family members).


    This position may be retirement eligible, if you have any questions contact Recruitment division at or visit for more information.

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