Administrative Specialist - Tempe, United States - Arizona State University

Arizona State University

Verified Company

Tempe, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Under general supervision, performs complex administrative duties of a responsible, sensitive, and confidential nature requiring considerable independence of action in support of a high-level executive of the University.

Job Family

Clerical & Admin Support

Department Name

Az Ctr Medieval/Renais Studies

Full-Time/Part-Time

Full-Time

VP Code

EXEC VP/PROVOST

Scope of Search

Open

Grant Funded Position

This is not a grant funded position and is not contingent on future grant funding.

Salary Range
- $55,000 per year

Close Date

26April2024

Category

Essential Duties

Coordinates, arranges and manages the travel for the directors, staff and speakers at ACMRS
Manages or assists in the management of the directors' calendars
Coordinates or assists in coordinating the center's events, including arranging equipment and catering; sending invitations and managing RSVPs
Compiles, prepares and maintains background material related to meetings, events, and travel; coordinated and tracks followup
Provides backup to other staff in the office

Minimum Qualifications

Bachelor's degree and five (5) years of executive-level administrative support experience; OR, Nine (9) years of executive-level administrative support experience; OR, Any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved.

Desired Qualifications

Demonstrated knowledge of University policies and procedures
Experience in a wide variety of administrative functions including calendaring, scheduling, and work processing
Experience in dealing with a wide range of topics, including confidential and sensitive information
Experience in using tact and diplomacy and in maintaining effective working relationships
Evidence of effective communications

Working Environment

Use office equipment including a desktop computer
Lift up to 20 pounds
Clearly communicate to perform essential duties
Ability to work both independently or within a complex structured team
Work form general instructions on standard job duties and specific directions/instructions on new assignments
Exercise judgement within defined procedures and practices to determine appropriate action

Department Statement

The Arizona Center for Medieval and Renaissance Studies is a research center based at Arizona State University that enables and promotes the most expansive, creative and daring scholarship in premodern studies.
Our mission is to enable and promote the most expansive, creative, and daring scholarship in medieval and renaissance studies. We do this not only by fostering a vibrant intellectual community for the faculty at our three universities, but also by publishing forwardlooking, vanguard research through our inhouse press. ACMRS promotes work that is historically grounded and theoretically expansive, with the aim of advancing dialogues that reach into the present moment and point us to different, more inclusive, futures.
We develop projects that explore complex topics in an accessible manner so as to reach as wide an audience as possible. In keeping wit the ASU charter, we believe that our success in realizing this vision for premodern scholarship should be judged not by whom we exclude, but whom we include, and how they succeed.

ASU Statement
Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report

Employment Verification Statement

ASU conducts preemployment screening which may include verification of work history, academic credentials, licenses, and certifications.

Fingerprint Check Statement

This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.

Instructions to Apply
Application deadline is 3:00PM Arizona time on the date indicated.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.

Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.

ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.

IMPORTANT NOTE:

What is the meaning of "equivalent combination" in the minimum qualifications? It means one year of higher education or 24 credit hours, is equal to one year of experience.

For example, a four year Bachelor's degree is equal to four years of experience.