Administrative Specialist - Phoenix, United States - Maricopa County

Maricopa County

Verified Company

Phoenix, United States

2 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Posting Date

05/06/24

Application Deadline

05/12/24

Pay Range

$ $27.50 hourly

Job Type

Unclassified

Department

County Attorney

About the Position

This position is responsible for providing superior customer service via the department's main phone lines and reception area servicing the public, courts, law enforcement, and other government agencies.

This position provides principal reception duties to the County Attorney's Office.

About Us

Proud to Offer

Work with a greater purpose
Tuition reimbursement
Exceptional worklife balance
Opportunities for growth and development within Maricopa County
Lowcost, highvalue healthcare for you and your qualifying dependents
Paid vacation, sick time, and parental leave
Extensive wellness program, including healthcare premium discounts
Employee discounts for goods and services
Maricopa County participates in the Arizona State Retirement System. This defined retirement benefit requires a 12.29% monthly contribution rate and includes a 100% employer match on Day
Learn more at
Work With Us | Maricopa County, AZ

We Require

Two years experience performing office, administrative, and clerical duties
High school diploma or GED
Other combinations of education and experience may be considered in substitution for the minimum qualifications

We Also Value

Experience communicating with the public, government employees, and/or other law enforcement agencies verbally and in writing
Bilingual English/Spanish

Job Contributions

Receive and provide confidential information and materials to appropriate personnel
Provide reception services telephonically and in person by promptly prioritizing multiple simultaneous requests and accurately providing the appropriate information, documents, and media to a variety of customers, including citizens, other County departments, law enforcement agencies, and defense attorneys
Promptly and professionally answer multiline telephone, transfer calls, record messages, thoroughly research, and accurately respond to inquiries
Greet incoming visitors and notify the designated recipient in a timely manner
Utilize internal and external databases to access and retrieve case information and other information
Maintain knowledge of current cases and office issues to better respond to public inquiries
Attend regular office press conferences
Deliver administrative and clerical support to other Divisions as needed and complete special projects as required
Work independently with mínimal direct oversight from the Supervisor
Create, update, and maintain documents and reports as requested
Sort, and distribute incoming and outgoing mail
Expedite the delivery of incoming postal mail, motions, and items delivered to our office from a variety of sources that may be timesensitive
Type, photocopy, scan, and fax miscellaneous documents

Working Conditions

Must currently possess or have the ability to obtain a valid Arizona Driver's License at the time of hire
May be required to obtain a Notary Commission
Drug testing is conducted once an offer has been extended and prior to placement
Mostly office setting in high volume, fastpaced environment
Requires long periods of sitting while completing computer activities
Ability to travel to and from various county locations for meetings and training, utilizing personal or county vehicles
Ability to lift and/or move up to 20 pounds

Selection ProcedureMust pass a pre-employment background and/or fingerprint investigation as required by statute or policy, including drug and alcohol testing requirements for positions designated as safety-sensitive

Maricopa County is an equal opportunity employer.