Administrative Specialist - Phoenix, United States - Maricopa County

Mark Lane

Posted by:

Mark Lane

beBee recruiter


Description
Posting Date

05/06/24

Application Deadline

05/12/24

Pay Range

$ $27.50 hourly

Job Type

Unclassified

Department

County Attorney

About the Position


This position is responsible for providing superior customer service via the department's main phone lines and reception area servicing the public, courts, law enforcement, and other government agencies.

This position provides principal reception duties to the County Attorney's Office.

About Us

Proud to Offer

  • Work with a greater purpose
  • Tuition reimbursement
  • Exceptional worklife balance
  • Opportunities for growth and development within Maricopa County
  • Lowcost, highvalue healthcare for you and your qualifying dependents
  • Paid vacation, sick time, and parental leave
  • Extensive wellness program, including healthcare premium discounts
  • Employee discounts for goods and services
  • Maricopa County participates in the Arizona State Retirement System. This defined retirement benefit requires a 12.29% monthly contribution rate and includes a 100% employer match on Day
  • Learn more at
  • Work With Us | Maricopa County, AZ
We Require

  • Two years experience performing office, administrative, and clerical duties
  • High school diploma or GED
  • Other combinations of education and experience may be considered in substitution for the minimum qualifications
We Also Value

  • Experience communicating with the public, government employees, and/or other law enforcement agencies verbally and in writing
  • Bilingual English/Spanish
Job Contributions

  • Receive and provide confidential information and materials to appropriate personnel
  • Provide reception services telephonically and in person by promptly prioritizing multiple simultaneous requests and accurately providing the appropriate information, documents, and media to a variety of customers, including citizens, other County departments, law enforcement agencies, and defense attorneys
  • Promptly and professionally answer multiline telephone, transfer calls, record messages, thoroughly research, and accurately respond to inquiries
  • Greet incoming visitors and notify the designated recipient in a timely manner
  • Utilize internal and external databases to access and retrieve case information and other information
  • Maintain knowledge of current cases and office issues to better respond to public inquiries
  • Attend regular office press conferences
  • Deliver administrative and clerical support to other Divisions as needed and complete special projects as required
  • Work independently with mínimal direct oversight from the Supervisor
  • Create, update, and maintain documents and reports as requested
  • Sort, and distribute incoming and outgoing mail
  • Expedite the delivery of incoming postal mail, motions, and items delivered to our office from a variety of sources that may be timesensitive
  • Type, photocopy, scan, and fax miscellaneous documents
Working Conditions

  • Must currently possess or have the ability to obtain a valid Arizona Driver's License at the time of hire
  • May be required to obtain a Notary Commission
  • Drug testing is conducted once an offer has been extended and prior to placement
  • Mostly office setting in high volume, fastpaced environment
  • Requires long periods of sitting while completing computer activities
  • Ability to travel to and from various county locations for meetings and training, utilizing personal or county vehicles
  • Ability to lift and/or move up to 20 pounds
Selection ProcedureMust pass a pre-employment background and/or fingerprint investigation as required by statute or policy, including drug and alcohol testing requirements for positions designated as safety-sensitive

Maricopa County is an equal opportunity employer.

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