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    Travel Management Specialist - Washington DC, United States - One Federal Solution

    One Federal Solution
    One Federal Solution Washington DC, United States

    2 weeks ago

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    Description

    One Federal Solution seeks a talented, motivated, and passionate Office Management Specialist to support our federal client in downtown Washington, DC.

    The Office Management Specialist provides administrative support to one of its three offices within a large complex agency.

    The Office Management Specialist will be responsible completing the following tasks and duties:


    Task/Duties:
    Be proactive/self -starting regarding the needs of the office and staff to ensure the effective running of the office;
    Serve as time and attendance coordinator for direct hire government staff (ranging from five to 85, depending on work unit);
    Ensure compliance with appropriate policies and regulations, documentation of leave and payroll guidelines for auditing purposes;

    Ability to accurately process Time and Attendance in the department's TATEL payroll system and assist with various payroll; issues (i.e., premium pay, leave, and Compensatory Time) and liaise with the payroll office to provide guidance to staff on complicated leave situations such as parental leave, FMLA, LWOP, etc.

    Provide guidance to staff regarding e2 travel system, making travel arrangements, seeking approvals, and completing travel vouchers appropriately;
    Draft and maintain office-wide SOPs to include travel, supplies, etc.
    Be responsible for monitoring incoming and outgoing request to the General Services
    Division (GSD) by using GSD Tracker to create new requests and monitor the status of existing requests;
    Multi-task by managing multiple competing priorities appropriately, seeking guidance when necessary
    Coordinate onboarding for new staff with sponsor team and MSU, provide relevant checklists and ordering government furnished equipment; to include but not limited to government issued cell-phones, laptops (EMDs), submitting building access and suite requests;
    Coordinate close out checklists for departing staff, to include managing or supporting the employee, for the return of government equipment and ensuring badge access is deactivated;
    Serve as Consular task force case worker as requested;
    Provide notification to MSU when an employee is assigned a cubicle, and is issued equipment or when the employee departs and equipment is returned;
    Perform other appropriate tasks, assignments and duties as required and assigned by their immediate Government manager.
    Escort people as needed.


    Required Qualifications:
    HS Diploma and two (2) years of experience serving in a similar capacity.
    Proficient in the Microsoft Suite of Office Products (i.e., Word, Power Point, Excel, Teams, SharePoint, and Outlook
    Ability to type mistake-free final forms (letters, memorandums, cables, speeches, briefing papers, etc.), many of them destined for CA upper management, the White House, and/or Members of Congress;
    Ability to adapt and conform to the changing needs of the office and/or directorate;
    Ability to work on a team and work independently;
    Excellent organizational, communication, and customer service skills.
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