Jobs
>
Chicago

    program assistant 4 - Chicago, IL , USA, United States - Northwestern University

    Northwestern University
    Northwestern University Chicago, IL , USA, United States

    3 weeks ago

    Default job background
    Description

    Department:
    MED-Urology


    Salary/Grade:
    NEX/12


    Job Summary:


    Coordinates a broad variety of administrative processes & activities such as database, budget, & HR - maintenance & reporting; communications including website design; & management of supervisor(s) &/or dept's multiple calendars & events.

    Reviews administrative work procedures, policies & operational methods; identifies & documents as applicable:

    Standard Operating Procedures (SOPs); best practices; appropriate filing & audit mechanisms; financial & performance metrics reporting; & regulatory & compliance systems.

    Target hiring range for this position will be between $20.85 to $29.33 per hour.

    Offered salary will be determined by the applicant's education, experience, knowledge, skills and abilities, as well as internal equity and alignment with market data.


    Specific Responsibilities:
    Documents & Databases


    • Based on analysis, research, &/or knowledge of subject matter, professional field &/or topic, prepares & compiles correspondence, reports, etc.
    • Creates &/or maintains complex spreadsheets &/or databases &/or reports, queries, charts, etc. based on supervisor's information objectives.
    Website


    • Oversees creation, design & maintenance of website &/or blog content ensuring ease & practicality of use for targeted audience & objective.
    • Organizes information in ways that promotes & encourages use of site.
    • Gathers information regarding programs, events, etc.
    • Creates, writes, edits & posts articles, newsletters, program summaries, etc. to website.
    Accounting


    • Administers budgets for awards &/or dept which may include approving purchases, reimbursements &/or orders.
    • Processes accounting transfers, appropriation & funding changes, deposits, & payroll.
    • Completes journal entries.
    • Creates & monitors budget statements.
    • Verifies that charges are accurate & posted to the appropriate account.
    • Reconciles accounts.
    • Resolves discrepancies &/or outstanding encumbrances.
    • Assists in balancing accounts at close of fiscal year.
    • Assists in preparation of annual budget.
    • Administer budgets &/or accounting balances for multiple awards.
    Human Resources


    • Coordinates administration of all HR actions from hiring to termination.
    • Supports staff &/or academic searches.
    • Recommends & implements changes to administration of HR policy & procedures for unit/dept.
    Coordination


    • Manages supervisor's &/or dept calendar.
    • Manages complex scheduling arrangements involving multiple parties & conferences, international travel, etc.
    • Sets-up & cancels meetings based on knowledge of subject & attendees.
    • Coordinates large scale &/or complex events.
    • Ensures that all logistics such as advertising, registration, speakers, international travel arrangements, venues, catering, technology, etc. have been completed.
    Contacts


    • Represents the dept, program or project with various levels of personnel both internally & externally managing & facilitating confidential &/or critical information.
    • Responds to unanticipated & complex issues.
    Student Services


    • Coordinates student recruitment & admissions process.
    • Reviews & prioritizes applications.
    • Refers students to appropriate resources.
    • Counsels students regarding alternatives for course requirements.
    • Participates in evaluation of program & curriculum planning.
    • Recommends & implements administrative & procedural changes.
    Supervision


    • Coordinates work of receptionists, program assts, temporary/work-study students, secretaries, clerical assts, interns, etc.
    Miscellaneous

    Performs other duties as assigned.


    Minimum Qualifications:

    • A high school diploma or equivalent required.
    • 5 years of administrative support or other relevant experience required.

    Minimum Competencies:
    (Skills, knowledge, and abilities.)


    • Advanced knowledge of word processing, spreadsheet, email, and database software programs is required.

    Benefits:


    At Northwestern, we are proud to provide meaningful, competitive, high-quality health care plans, retirement benefits, tuition discounts and more Visit us at to learn more.


    Work-Life and Wellness:


    Northwestern offers comprehensive programs and services to help you and your family navigate life's challenges and opportunities, and adopt and maintain healthy lifestyles.


    We support flexible work arrangements where possible and programs to help you locate and pay for quality, affordable childcare and senior/adult care.

    Visit us at to learn more.


    Professional Growth & Development:
    Northwestern supports employee career development in all circumstances whether your workspace is on campus or at home.

    If you're interested in developing your professional potential or continuing your formal education, we offer a variety of tools and resources.

    Visit us at to learn more.


    Northwestern strongly recommends COVID-19 vaccinations and boosters for people who can obtain them as a critical tool for minimizing severe illness.

    More information can be found on the COVID-19 and Campus Updates webpage.


    The Northwestern campus sits on the traditional homelands of the people of the Council of Three Fires, the Ojibwe, Potawatomi, and Odawa as well as the Menominee, Miami and Ho-Chunk nations.

    We acknowledge and honor the original people of the land upon which Northwestern University stands, and the Native people who remain on this land today.

    Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply. Click for information on EEO is the Law.

    #LI-SA1
  • Trilogy Behavioral Healthcare

    Program Assistant

    1 week ago

    Trilogy Behavioral Healthcare Chicago, United States

    Overview: · The Program Assistant will provide administrative and clerical support to Outreach programs in the office and virtually. They will manage systems of communication and documentation between the clinical staff, grant tracking, and administrative needs which ensure compl ...

  • KRA Corporation

    Program Assistant

    2 weeks ago

    KRA Corporation Chicago, United States

    **SUMMARY**: While delivering innovative solutions, exceptional service and trusted results, the Program Assistant develops maintains control of front office reception area; greeting persons entering establishment, determine nature/purpose of visit, and direct or escort them to s ...

  • Greenheart International

    Program Assistant, Operations

    3 weeks ago

    Greenheart International Chicago, United States

    **Job Title**:_ _Program Assistant, Operations_ · - Department: Greenheart Exchange Operations · - Type: Temp · - Start Date: May. 2024 · - Hours: 40 hours per week, Monday-Friday, 9:00 am · - 5:30 pm CT US · - Location: Remote · **About Us**: · Greenheart International is a 501( ...

  • National Labor Relations Board (NLRB)

    Program Support Assistant

    2 weeks ago

    National Labor Relations Board (NLRB) Chicago, United States

    **Summary** · This position is located in a National Labor Relations Board field office. The field offices represent the actual operating arm of the Agency and the means through which both the Board and the General Counsel interact with the public. · This position is responsible ...

  • Clayton Residential Home

    Assistant Director of Programming

    2 weeks ago

    Clayton Residential Home Chicago, United States

    Assist the Psychosocial Program Director to: · - Develop and implement comprehensive programs and services to meet the needs of clients · - Provide leadership and supervision to program staff · - Collaborate with community partners to enhance program effectiveness · - Monitor pro ...

  • Ann & Robert H. Lurie Children's Hospital of Chicago

    Student Program Assistant

    2 weeks ago

    Ann & Robert H. Lurie Children's Hospital of Chicago Chicago, United States

    Ann & Robert H. Lurie Children's Hospital of Chicago provides superior pediatric care in a setting that offers the latest benefits and innovations in medical technology, research and family-friendly design. As the largest pediatric provider in the region with a 140-year legacy of ...

  • National Board of Osteopathic Medical Examiners, Inc.

    Program Management Assistant

    2 weeks ago

    National Board of Osteopathic Medical Examiners, Inc. Chicago, United States

    **ROLE OUTLINE** · The NBOME is seeking an experienced Program Management Assistant to support the interactions between members of NBOME's strategic partner relationship team with an objective of improving test-taker satisfaction with the delivery of the COMLEX-USA examinations. ...

  • Female Strong

    Administrative Program Assistant

    1 week ago

    Female Strong Chicago, United States

    Summary: · The Administrative Program Assistant plays a pivotal role in supporting the operational and administrative functions of the Female Strong organization. This position demands a highly organized and proactive individual with a strong background in administrative tasks an ...

  • Northwestern University

    Program Assistant 3

    2 weeks ago

    Northwestern University Chicago, United States

    A strong performer in this role will be extremely detail-oriented, analytically minded, reliable, resourceful, and patient; able to pivot quickly and adjust plans to respond to unanticipated requests; interested in troubleshooting and problem-solving; adept at communicating clear ...

  • DePaul University

    Pt Program Assistant

    1 week ago

    DePaul University Chicago, United States

    **The Highlights**: · Reporting to the Director of the First-Year Program, the Program Assistant will support First-Year Program operations, specifically in the areas of student enrollment, hiring for the Chicago Quarter Program, website maintenance, and ongoing efforts to promot ...

  • A Safe Haven Foundation

    Assistant Program Manager

    5 days ago

    A Safe Haven Foundation Chicago, United States

    **Program: Interim Single Adult Male** · **Shifts Options**: · Sunday through Thursday 9:00am - 5:00pm · Tuesday through Saturday 9:00am - 5:00pm · **SUMMARY**:This position is responsible for supporting the program manager with daily tasks to include coordinating multiple projec ...

  • Family Focus

    Program Assistant

    2 weeks ago

    Family Focus Cicero, United States

    **Job Title**:Program Assistant** · **Location**: Family Focus - Cicero** · **Supervisor**: Assistant Center Director** · Family Focus invests in strengthening families and their children in Chicago and Northeast Illinois providing holistic family support services to families and ...

  • Midwest Asian Health Association

    Summer Employment Program Assistant

    3 weeks ago

    Midwest Asian Health Association Chicago, United States

    Midwest Asian Health Association (MAHA) is a non-profit organization with a mission to reduce health disparities through community health programs. MAHA has an immediate part-time job opening for Summer Employment Program Assistant. · **Description of Duties/Essential Functions** ...

  • Ann & Robert H. Lurie Children's Hospital of Chicago

    Student Program Assistant-2

    1 week ago

    Ann & Robert H. Lurie Children's Hospital of Chicago Chicago, United States

    Ann & Robert H. Lurie Children's Hospital of Chicago provides superior pediatric care in a setting that offers the latest benefits and innovations in medical technology, research and family-friendly design. As the largest pediatric provider in the region with a 140-year legacy of ...

  • ACGME

    Program Assistant, Field Activities

    3 weeks ago

    ACGME Chicago, United States

    **Job Title**: · Program Assistant · **Department**: · Accreditation, Recognition, and Field Activities · **FLSA Status**: · Non-Exempt · **Reports to**: · Associate Director, Field Activities · The following describes the various aspects of the designated job. Some or all of the ...

  • College Mentoring Experience Inc

    Site Based Program Assistant

    1 week ago

    College Mentoring Experience Inc Chicago, United States

    **Site-based Program Assistant (SBPA)** (10 hours, Part-time, Every Saturday) Exempt · The Site-based Program Assistant **(SBPA)** is responsible for aiding with site-based mentorship activities, nurturing positive relationships between mentors and mentees, and ensuring the overa ...

  • The University of Chicago

    Assistant Director, Student Programs

    4 days ago

    The University of Chicago Chicago, United States

    Department · Booth Polsky Center: Entrepreneurship Programs 4 · About the Department · The University of Chicago Booth School of Business is the second-oldest business school in the U.S. and second to none when it comes to influencing business education and business practices. Si ...

  • Northwestern University

    Temporary Program Assistant 2

    5 days ago

    Northwestern University Chicago, United States

    **Job Summary**: · Provides primary Facilities Department customer service and transactional support for the Northwestern Pritzker School of Law community. Serves as receptionist for the Facilities and Audio-Visual Department. Provides high-level administrative support to the Ass ...

  • City Colleges of Chicago

    Program Administrative Assistant, Child Development

    2 weeks ago

    City Colleges of Chicago Chicago, United States

    **PROGRAM ADMINISTRATIVE ASSISTANT, CHILD DEVELOPMENT CENTER, FULL-TIME** · **TRUMAN COLLEGE** · Truman College is seeking a Program Administrative Assistant to help assist in our Child Development Lab Center in areas of enrollment, attendance, health, safety and nutrition in acc ...

  • Loyola University Chicago

    Assistant Director, Specialty Ms Degree Programs

    1 week ago

    Loyola University Chicago Chicago, United States

    **Position Details**: · - Position Details · **Job Title** · - Assistant Director**Position Number** · **Job Category** · - University Staff**Job Type** · - Full-Time**FLSA Status** · - Exempt**Campus** · - Chicago-Water Tower Campus**Department Name** · - SCHOOL OF BUSINESS**Loc ...