- Provides direct administrative support to Director, Operations (Account Manager), Chief Engineer (CE) and tenants as needed
- Serves as the main point of contact (POC) for service requests from tenants
- Entry of tenant service requests into work order system
- Ensures that 100% of the Certificate of Insurance (COI) for tenants and contractors are accurate and in compliance with standards
- Responsible for the overall cleanliness of the reception, lobby, and applicable work area
- Assists in management audits and prepares all files and records in preparation for the audit
- Prepare and send all in and outgoing mail and packages
- Internal and external correspondence
- Create, maintain, review, purge and forward files to appropriate storage location in accordance with company record retention policy
- Update and file all documents for vendors and customers and ensure that contract and lease administration files are accurate and up to date
- Maintain and update employee, clients and customer contact databases
- Organize departmental meeting and travel arrangements
- Enforces compliance with insurance requirements among tenants, contractors, vendors and suppliers. Documents incidents of potential liability to property and equipment and forwards information to appropriate risk management personnel.
- Manages the new tenant welcome and orientation program
- Revises and distributes updated property manuals (as needed) within the portfolio with the assistance of the property team members. Property manuals include, but are not limited to the Tenant Handbook, Team Handbook, Hazard Communication Program, Building and Tenant Emergency Response Manuals, Space Utilization Guide and Lease Summary Book
- Ad hoc administrative requests
- Process all aspects of accounts receivable
- Obtain completed W-9 forms from all vendors
- Initiates cost reduction programs relative to office supplies, equipment and furnishings and maintain such
- Negotiates office equipment leases and maintenance agreements while ensuring technological advancement of support systems fall within budget guidelines
- Coordinates timely repair and maintenance of office equipment
- Tracks budget line items relating to administrative account purchases and resolves negative variances relative to budget
- Prepare manual adjustment forms for all miscellaneous tenant service requests and ensure they are processed correctly on a monthly basis
- Ensure engineers take monthly readings from electric meters for tenants that have supplemental units.
- Enter data on tracking spreadsheet, calculate what is owed, bill the tenants, and add charges to monthly manual adjustment
- Prepare invoices to be billed back to clients and send out accordingly for payment.
- 2+ years of previous Coordinator experience with commercial real estate experience a real plus
- Highly proficient in Microsoft Word, Excel, and Outlook.
- Professional, reliable, flexible and have a positive, can-do attitude.
- Excellent attention to detail with strong customer service skills and ability to prioritize
- Ability to communicate well in both written and verbal communication forms.
- Proactive attitude and volunteers willingly to take on additional responsibilities and assist with other team members' projects.
- Interest in real estate.
- Bachelor's degree and similar work experience
- PTO, PST, Medical, Dental, and Vision
- $25-$26/hr
-
Tenant Coordinator
1 day ago
Alexandria Real Estate Equities South San Francisco, United StatesAs a critical member of our Asset Services team, you would contribute directly to the success of our tenants and their scientific discoveries by providing white-glove services to the tenants, supporting our facilities team, and collaborating with building staff and other stakehol ...
-
Tenant Coordinator
6 days ago
Ascend San Francisco, United StatesJob Description · Job DescriptionAscend Talent Solutions Job Description · Job Description – The Tenant Coordinator will primarily focus on supporting the property management team with periodic reporting responsibilities. With excellent customer service skills, the Tenant Coordin ...
-
Tenant Services Coordinator
1 week ago
Recruiting Solution Incorporated San Francisco, United StatesPrestigious real estate property management firm seeking a Tenant Services Administrator. This position is responsible for communication and coordination with tenants, vendors and building staff on site on a wide range of building issues; administrative functions relating to the ...
-
Tenant Services Coordinator
4 days ago
Recruiting Solution Incorporated San Francisco, United StatesPrestigious real estate property management firm seeking a Tenant Services Administrator. This position is responsible for communication and coordination with tenants, vendors and building staff on site on a wide range of building issues; administrative functions relating to the ...
-
Tenant Service Coordinator
6 days ago
Ascend San Francisco, United StatesJob Description · Job DescriptionJob Description – The Tenant Coordinator will primarily focus on supporting the property management team with periodic reporting responsibilities. With excellent customer service skills, the Tenant Coordinator will also work with tenants resolving ...
-
Tenant Coordinator
1 day ago
Hudson Pacific Properties Palo Alto, United StatesAt Hudson Pacific Properties, we provide best-in-class office space to the biggest names in tech and media (i.e., Netflix & Amazon), and we're seeking a · Tenant Coordinator · to support our premier properties in Palo Alto CA. The Tenant Coordinator serves as a key point of con ...
-
Tenant Coordinator
5 days ago
Hudson Pacific Properties Stanford, United States· Position at Hudson Pacific Properties · At Hudson Pacific Properties, we provide best-in-class office space to the biggest names in tech and media (i.e., Netflix & Amazon), and we're seeking a Tenant Coordinator to support our premier properties in Palo Alto CA. The Tenant Co ...
-
Tenant Coordinator
5 days ago
Ascend San Mateo, United StatesJob Description Job DescriptionAscend Talent Solutions Job DescriptionJob Description The Tenant Coordinator will primarily focus on supporting the property management team with periodic reporting responsibilities. With excellent customer service skills, the Tenant Coordinator wi ...
-
Tenant Coordinator
6 days ago
Ascend San Mateo, United StatesJob Description · Job Description · Ascend Talent Solutions Job Description · Job Description – The Tenant Coordinator will primarily focus on supporting the property management team with periodic reporting responsibilities. With excellent customer service skills, the Tenant Coo ...
-
Tenant Coordinator
5 days ago
Hudson Pacific Properties Palo Alto, United StatesAt Hudson Pacific Properties, we provide best-in-class office space to the biggest names in tech and media (i.e., Netflix & Amazon), and we're seeking a Tenant Coordinator to support our premier properties in Palo Alto CA. The Tenant Coordinator serves as a key point of contact f ...
-
Tenant Services Coordinator
1 week ago
Recruiting Solution Incorporated Fremont, United StatesPrestigious real estate property management firm seeking a Tenant Services Administrator. This position is responsible for communication and coordination with tenants, vendors and building staff on site on a wide range of building issues; administrative functions relating to the ...
-
Tenant Service Coordinator
6 days ago
Ascend San Mateo, United StatesJob Description · Job DescriptionCommercial Real Estate Tenant Coordinator · Job Description – The Tenant Coordinator will primarily focus on supporting the property management team with periodic reporting responsibilities. With excellent customer service skills, the Tenant Coord ...
-
Property Manager
1 day ago
Andersen, Jung & Co. San Francisco, United StatesHighly Organized and Detail Oriented - Ability to Prioritize Tasks and Execute with Follow Through Step by Step. Ability to Succeed While Multitasking. · - Independent Thinking and Instinctive/Creative Problem Solving Mindset - Comfortable Working in a Fast-paced, Demanding Envir ...
-
Property Administrator
1 week ago
Avison Young San Francisco, United StatesOur Story: · Avison Young is a global commercial real estate brokerage and advisory firm, offering transaction, management, financial and consulting services. We've designed our corporate structure to best serve our clients by enhancing collaboration across our organization. · At ...
-
Episcopal Community Services San Francisco, United States**PRIMARY DUTIES AND RESPONSIBILITIES**: The Assistant Support Services Manager (ASSM) supports the Support Services Manager (SSM) in the oversight and development the Support Services program at a designated housing site(s) to provide intensive social work and support services t ...
-
Desk Clerk
1 day ago
Tenderloin Neighborhood Development Corporation San Francisco, United States Part time**Job Title**: Desk Clerk · **Department**: Property Management · **Employment Status**:Part-Time; Non-Exempt · **Pay Rate**:$22.00 / hour · **Location**:430 Turk, San Francisco, CA 94102 · **Schedule**:Saturday - Sunday, 4:00 pm - 12:30 am · **SUMMARY** · Under the direct superv ...
-
Desk Clerk
1 day ago
Tenderloin Neighborhood Development Corporation San Francisco, United States Full time**Job Title**: Desk Clerk · **Department**: Property Management · **Employment Status**:Full-Time; Non-Exempt · **Pay Rate**:$22.00 / hour · **Location**:430 Turk, San Francisco, CA 94102 · **Schedule**:Monday - Friday, 8:30 am - 4:30 pm · **SUMMARY** · Under the direct supervisi ...
-
Director of Housing
1 week ago
Harbor Interfaith Services San Pedro, United States**Harbor Interfaith Services (HIS) **is a non-profit organization in which our funding is derived from the local, state and federal governments, as well as from individuals, foundations, faith communities, tuition, fees, fundraisers etc. We serve the homeless and working poor in ...
-
Director of Housing
1 week ago
Harbor Interfaith Services San Francisco Bay Area, United States**Harbor Interfaith Services (HIS) **is a non-profit organization in which our funding is derived from the local, state and federal governments, as well as from individuals, foundations, faith communities, tuition, fees, fundraisers etc. We serve the homeless and working poor in ...
-
Director of Facilities Management
4 days ago
American Academy of Ophthalmology Inc San Francisco, United StatesThe American Academy of Ophthalmology is looking for a Director of Facilities Management. · In collaboration with the Chief Operating Officer, provides strategic vision, leadership, coordination and administrative oversight to all organizational Real Estate Portfolio, Space Plann ...
Tenant Coordinator - San Francisco, United States - Ascend
Description
Job Description
Job DescriptionAscend Talent Solutions Job DescriptionJob Description – The Tenant Coordinator will primarily focus on supporting the property management team with periodic reporting responsibilities. With excellent customer service skills, the Tenant Coordinator will also work with tenants resolving issues and executing on special requests. The successful Tenant Coordinator will work with vendors and other building management team members to ensure procedures are followed throughout the building. Additional responsibilities for the Tenant Coordinator include the following: Responsibilities Include:
