Tenant Coordinator - Palo Alto, United States - Hudson Pacific Properties

Hudson Pacific Properties Palo Alto, United States

6 days ago

Description

At Hudson Pacific Properties, we provide best-in-class office space to the biggest names in tech and media (i.e., Netflix & Amazon), and we're seeking a

Tenant Coordinator

to support our premier properties in Palo Alto CA.

The Tenant Coordinator serves as a key point of contact for tenants, vendors, and visitors and manages many aspects of day-to-day office operations.

From responding to tenant requests to handling building access, this role requires a customer-focused team player who can keep many important details organized amidst a fast-paced, dynamic environment.

What You'll Do
Provide customer service and hospitality to tenants, vendors, and visitors including coordinating building access.
Build rapport and relationships with tenants including greeting them as they arrive and promptly responding to tenant requests.
Handle key aspects of office operations including administering signage program, ordering office supplies, and processing mail and tenant billings.
Keep information accurate for buildings, leases, contacts, and emergency procedures.
Prepare and distribute invoices, tenant memos, rent statements, newsletters, and tenant welcome packages.
Process invoices in Yardi system, including tracking, coding, and comparing them with the budget and purchase orders.

Track and upload Certificates of Insurance including requesting them and following up on any issues with the tenant or vendor.

Collaborate with building operations teams to address tenant work orders.
Provide customer service and hospitality to tenants, vendors, and visitors including coordinating building access.
Build rapport and relationships with tenants including greeting them as they arrive and promptly responding to tenant requests.
Handle key aspects of office operations including administering signage program, ordering office supplies, and processing mail and tenant billings.
Keep information accurate for buildings, leases, contacts, and emergency procedures.
Prepare and distribute invoices, tenant memos, rent statements, newsletters, and tenant welcome packages.
Process invoices in Yardi system, including tracking, coding, and comparing them with the budget and purchase orders.

Track and upload Certificates of Insurance including requesting them and following up on any issues with the tenant or vendor.

Collaborate with building operations teams to address tenant work orders.
What You'll Need

Interest or experience in real estate.
2+ years of administrative experience in a corporate environment.
Bachelor's Degree preferred.
Strong proficiency in Microsoft Excel, Word and Power Point.
Excellent communication and interpersonal skills.
Ability to multi-task with a customer focused approach.
Availability to work onsite Monday-Friday 8am-5pm.

Salary Range:
$25.00 to $32.00 an hour USD (subject to relevant experience)
About Us
Hudson Pacific Properties (

NYSE:
HPP) is a real estate investment trust serving dynamic tech and media tenants in global epicenters for these synergistic, converging and secular growth industries.

Hudson Pacific's unique and high-barrier tech and media focus leverages a full-service, end-to-end value creation platform forged through deep strategic relationships and niche expertise across identifying, acquiring, transforming and developing properties into world-class amenitized, collaborative and sustainable office and studio space.

#J-18808-Ljbffr

Tenant Coordinator

2 days ago

Hudson Pacific Properties Palo Alto, United States

At Hudson Pacific Properties, we provide best-in-class office space to the biggest names in tech and media (i.e., Netflix & Amazon), and we're seeking a Tenant Coordinator to support our premier properties in Palo Alto CA. The Tenant Coordinator serves as a key point of contact f ...
Tenant Coordinator

2 days ago

Ascend San Mateo, United States

Job Description · Job Description · Ascend Talent Solutions Job Description · Job Description – The Tenant Coordinator will primarily focus on supporting the property management team with periodic reporting responsibilities. With excellent customer service skills, the Tenant Coo ...
Tenant Coordinator

2 days ago

Ascend San Francisco, United States

Job Description · Job DescriptionAscend Talent Solutions Job Description · Job Description – The Tenant Coordinator will primarily focus on supporting the property management team with periodic reporting responsibilities. With excellent customer service skills, the Tenant Coordin ...
Tenant Coordinator

2 days ago

Ascend San Francisco, United States

Job Description · Job DescriptionAscend Talent Solutions Job Description · Job Description – The Tenant Coordinator will primarily focus on supporting the property management team with periodic reporting responsibilities. With excellent customer service skills, the Tenant Coordin ...
Tenant Services Coordinator

3 days ago

Recruiting Solution Incorporated Fremont, United States

Prestigious real estate property management firm seeking a Tenant Services Administrator. This position is responsible for communication and coordination with tenants, vendors and building staff on site on a wide range of building issues; administrative functions relating to the ...
Tenant Services Coordinator

1 day ago

Recruiting Solution Incorporated Fremont, United States

Prestigious real estate property management firm seeking a Tenant Services Administrator. This position is responsible for communication and coordination with tenants, vendors and building staff on site on a wide range of building issues; administrative functions relating to the ...
Tenant Service Coordinator

2 days ago

Ascend San Mateo, United States

Job Description · Job DescriptionCommercial Real Estate Tenant Coordinator · Job Description – The Tenant Coordinator will primarily focus on supporting the property management team with periodic reporting responsibilities. With excellent customer service skills, the Tenant Coord ...
Tenant Service Coordinator

2 days ago

Ascend San Francisco, United States

Job Description · Job DescriptionJob Description – The Tenant Coordinator will primarily focus on supporting the property management team with periodic reporting responsibilities. With excellent customer service skills, the Tenant Coordinator will also work with tenants resolving ...
Vice President, Development

5 days ago

Simon Property Group Palo Alto, United States

Job Location:Stanford Shopping CenterPRIMARY PURPOSE: This position is responsible for managing aspects of entitlements for proposed new retail and/or mixed-use retail focused real estate redevelopment and expansion projects within the Simon portfolio. We are continuously evaluat ...
Assistant Property Manager

2 days ago

Ascend Palo Alto, United States

Job Description · Job DescriptionAscend Talent Solutions Job Description · Job Description – The Assistant Property Manager will work closely with the Property Manager, Asset Manager, Property Coordinator, and Engineering and Security teams to ensure the successful fiscal and rea ...
Assistant Facility Manager

2 days ago

Ascend Palo Alto, United States

Job Description · Job DescriptionAscend Talent Solutions Job Description · Job Description – The Assistant Property Manager will work closely with the Property Manager, Asset Manager, Property Coordinator, and Engineering and Security teams to ensure the successful fiscal and re ...
Property Manager

2 hours ago

Ascend Palo Alto, United States

Job Description · Job DescriptionClient Information – A TOBY award winning commercial real estate developer and management company named 3 years in a row as "Best Places to Work" is actively growing its commercial portfolio in Northern California with a focus on sustainability an ...
Property Operations Specialist

5 days ago

MidPen Housing Palo Alto, United States

At MidPen, we build communities that change lives. Since 1970, we have been committed to our mission: to provide safe, affordable housing of high quality to those in need; establish stability and opportunity in the lives of residents; and foster diverse communities that allow peo ...
Assistant Controller

2 weeks ago

Randstad USA Palo Alto, United States Full time

job summary: · Assistant Controller · Currently working with a successful real estate development company that is currently looking for a "hands on" Assistant Controller that will support the CFO with full scope accounting and reporting for a growing entity and manage a small tea ...
Assistant Controller

1 day ago

Randstad Palo Alto, United States

job summary: · Assistant Controller · Currently working with a successful real estate development company that is currently looking for a "hands on" Assistant Controller that will support the CFO with full scope accounting and reporting for a growing entity and manage a small te ...
Senior Property Assistant

2 days ago

Ascend Menlo Park, United States

Job Description · Job DescriptionJob Description – The Senior Administrative Coordinator will primarily focus on supporting the management team with periodic reporting responsibilities. With excellent customer service skills, the Senior Administrative Coordinator will also work r ...
Property Manager

4 days ago

DivcoWest Menlo Park, United States

Property Manager · JOB DESCRIPTION · Company Background · Founded in 1993, DivcoWest is a multi-disciplinary real estate investment firm headquartered in San Francisco, with offices in Los Angeles, Menlo Park, Boston, Washington DC, Austin, and New York City. Known for our long-s ...
Property Manager

5 days ago

DivcoWest Menlo Park, United States

Property Manager · JOB DESCRIPTION · Company Background · Founded in 1993, DivcoWest is a multi-disciplinary real estate investment firm headquartered in San Francisco, with offices in Los Angeles, Menlo Park, Boston, Washington DC, Austin, and New York City. Known for our lon ...
Assistant Property Manager

2 days ago

Ascend Menlo Park, United States

Job Description · Job DescriptionAscend Talent Solutions Job Description · Job Description – The Assistant Property Manager will work closely with the Property Manager, Asset Manager, Property Coordinator, and Engineering and Security teams to ensure the successful fiscal and rea ...
Assistant Security Director

1 day ago

Allied Universal Palo Alto, United States Paid Work

Allied Universal, North America's leading security and facility services company, provides rewarding careers that give you a sense of purpose. While working in a dynamic, diverse and inclusive workplace, you will be part of a team that fuels a culture that will reflect in our com ...