Office Technician - Sacramento, United States - State of California

Description

Job Description and Duties

• Please ensure application is complete with detailed job description/tasks performed, employment beginning and ending date information, and hours worked per week.

Under the general direction of the Elevator District Office Senior Safety Engineer (Elevators), the Office Technician (Typing) will perform a variety of administrative functions for the Elevator Unit District Office, with the Division of Occupational Safety and Health.

To be considered for this Office Technician (Typing) job opportunity, applicants must be either reachable on an employment list, have transfer eligibility, or have reinstatement eligibility.

To take the exam and gain employment list eligibility, please go here to access the exam bulletin:


Office Technician (Typing):
This posting may be used to fill future vacancies in accordance with 2 CCR §249.3.

You will find additional information about the job in the Duty Statement.

Working Conditions


This position is located at:
Division of Occupational Safety and Health - Elevator District Office - Oakland

1515 Clay Street, Suite 407B, Oakland, CA 94612

The incumbent works in an air conditioned office building with natural and artificial lighting and temperature control. In addition, the incumbent works in a cubicle in close proximity to others in a typical office setting. Typical work requires use of the computer and telephone for extended periods of time and interaction with co-workers.

• Permanent
• Full time
• Monday to Friday; 8:00 am to 5:00 pm

Minimum Requirements

You will find the Minimum Requirements in the Class Specification.

• OFFICE TECHNICIAN (TYPING)

Additional Documents

• Job Application Package Checklist
• Duty Statement

Position Details


Job Code #:
JC-430548


Position #(s):

XXX

Working Title:
Elevator District Office - Office Technician


Classification:
OFFICE TECHNICIAN (TYPING)

$3, $4,518.00 A

# of Positions:

Multiple


Work Location:
Alameda County


Telework:
Hybrid


Job Type:
Permanent, Full Time

Department Information

The Department of Industrial Relations (DIR) was established in 1927.

Its mission is to improve working conditions for California's wage earners and to advance opportunities for profitable employment in California.

DIR administers and enforces laws governing wages, workplace safety and health, apprenticeship training programs, and medical care and other benefits for injured workers.

Electronic Submission of Applications preferred. Application Packages maybe submitted electronically through your CalCareer Account at Applications must be received electronically by 11:59 p.m. on or before the above final filing date. Please only submit ONE application.

Electronic applications submitted through your CalCareer Account are highly recommended and will be received/processed faster than other methods of filing.

If you are unable to apply electronically through your CalCareer account, please mail a completed and signed State Examination/Employment Application STD Form 678 and application package to the mailing address provided in the "Application Instructions" section below and ensure the following:

• Clearly indicate the Job Code #, Position Number and the Title of this position in the "Examination or Job Title(s) For Which You Are Applying" section located on the first page of your State Examination/Employment Application STD Form 678.
• Clearly indicate the basis of your eligibility (cert, transfer, reinstatement, etc.) in the "Explanations" section located on the first page of your State Examination/Employment Application STD Form 678.
• Remove and do not submit the "Equal Employment Opportunity" questionnaire (page 5) with your completed State Examination/Employment Application STD Form 678. This page is for examination use only.
• Do not include your full Social Security Number on your documents and/or do not provide any LEAP information.

Department Website:
Special Requirements

Typing Certificate:

Type at a speed of no less than 40 words per minute from ordinary manuscript or printed or typewritten material.

The position requires the ability to type at a minimum speed as designated on the Class Specifications for Office Technician-Typing.

You must obtain a valid typing certificate confirming your ability to meet the minimum typing speed, prior to being hired.

Additional information regarding acceptable typing tests is available at the website.

Application Instructions

Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered.

Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.

Final Filing Date: 5/17/2024

Who May Apply

Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available).

SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.

Individuals who are eligible for a Training and Development assignment may also be considered for this position(s).

Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process.

Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

How To Apply

Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting.

Application Packages may be submitted electronically through your CalCareer Account at When submitting your application in hard copy, a completed copy of the Application Package listing must be included.

If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:

Address for Mailing Application Packages

You may submit your application and any applicable or required documents to:

Department of Industrial Relations

Attn:
Personnel Recruitment & Hiring Unit

2180 Harvard Street Suite 160

Sacramento, CA 95815

Address for Drop-Off Application Packages

You may drop off your application and any applicable or required documents at:

Department of Industrial Relations

Personnel Recruitment & Hiring Unit

2180 Harvard Street Suite 160

Sacramento, CA 95815

08:00 AM - 04:00 PM

Required Application Package Documents

The following items are required to be submitted with your application.

Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is optional. It may be included, but is not required.

Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview.

The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

• Excellent customer service
• Excellent grammar, business English and modern English usage
• Proficient Knowledge of: Microsoft Outlook, Word, Excel, Access, and Adobe Acrobat; modern office methods, supplies and equipment; various databases and electronic files; arithmetic, spelling, grammar, punctuation, business English and correspondence.
• Skills: writing skills to prepare comprehensive reports and summaries; communication and presentation skills to move information between the sender and receiver; computer skills; organizational and time management skills.
• Ability to: Perform technical clerical work, including ability to spell correctly; use good English; make arithmetical computations; operate various office machines; follow oral and written directions; maintain and organize files; meet and deal tactfully with the public and co-workers; follow rules and office policies and procedures; prepare correspondence independently utilizing a wide knowledge of vocabulary, grammar and spelling; communicate effectively; interpret, proofread, and edit various documents, report types, and narratives.

Benefits

Health, Dental & Vision Benefits; Paid Sick, Vacation and Holidays; 401(k), 457, and ROTH IRA plans; Retirement (CalPERS); Military Leave; Reimbursement Accounts; Public Transit Subsidy and many more Visit for a full list of available benefits

Contact Information

The Human Resources Contact is available to answer questions regarding the position or application process.


Department Website:

Human Resources Contact:
Certification Unit

Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled.

You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.

EEO Contact:
Diversity and Inclusion Office


California Relay Service:
TTY), Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

Additional Information

Preference will be given to persons with State Restriction of Appointments (SROA) or Surplus status.

Applicants must attach a copy of their most recently dated letter that specifies their designation as either SROA or surplus candidate as proof.

Qualified candidates must have eligibility in State employment, be in a reachable rank on an employment list for this classification, be currently in this classification, or have transfer eligibility to this classification.

Individuals who are eligible for a Training and Development (T & D) assignment may also be considered for this position(s).

If you do not hear from us in 4-6 weeks, you may assume the position has been filled by another applicant.

Please note that all additional vacancies that become available may be added to this advertisement.

Please note that the Exam and Certification Online System (ECOS) does not allow you to resubmit your application once you withdraw it.

If you have any updates to your online application, please contact the Personnel, Recruitment, & Hiring Unit at

Please let us know how you heard about our position by taking this brief survey: DIR Applicant Survey

DIR Mission and Core Values

Our mission is to protect and improve the welfare and working conditions for California's wage earners and to advance opportunities for profitable employment in California.

DIR is also committed to ensuring that all employers comply with labor laws in California to support a fair and thriving business environment.

Integrity - We fulfill the promise of our mission through fair, honest and ethical behavior.

Service - We are committed to responsibly serving the public and value their trust.

Respect - We treat others with dignity, courtesy and consideration.

Quality - We take pride in providing the public with accurate and timely services.

Transparency - We conduct ourselves with openness and accountability in all aspects of our work.

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place.

Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.