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Downey

    Operations Coordinator - Downey, United States - Adnant Consulting

    Adnant Consulting
    Adnant Consulting Downey, United States

    3 weeks ago

    Default job background
    Accounting / Finance
    Description

    Adnant Consulting is looking for an experienced and skilled Operations Coordinator to join our team. As an Operations Coordinator, you will be responsible for overseeing daily operations and managing key projects. You will work closely with cross-functional teams to ensure successful project delivery, optimize operational processes, and drive continuous improvement. Other duties include planning company events, making appointments, confirming meetings, coordinating with vendors, handling billing/expenditures, and maintaining stock of all supplies. Your role will be critical in ensuring efficient operations and successful project outcomes.

    This is a full-time role located in Downey, CA.

    Responsibilities

    • Collaborate with department leaders to define and prioritize projects, managing project scoping, budgeting, and scheduling.
    • Monitor project progress, tracking critical components and milestones, escalating, and resolving issues as needed.
    • Oversee team efficiency, ensuring tasks are carried out within schedule and budget, upholding company standards.
    • Manage recruitment, onboarding, and software training for new hires.
    • Handle billing, and accounts receivable.
    • Lead weekly team meetings, ensuring data accuracy and addressing any concerns.
    • Lead medium to large cross-functional projects from initiation to closeout, ensuring adherence to established processes and tools.
    • Oversee hardware and software requirements and maintenance.
    • Administer employee benefits including medical, disability, 401(k), etc.
    • Manage insurance policies for property, business, workers compensation, etc.
    • Implement policies and procedures to improve day-to-day operations
    • Monitor workload distribution, billing processes, and time tracking accuracy
    • Maintain internal team timelines, calendars, task trackers, and databases, including BQE Core, SharePoint sites, Teams pages, etc.
    • Oversees accounting, legal, and admin departments, ensuring each is reaching goals set by departmental and company leadership.
    • Facilitate interdepartmental communication and provide regular updates to management.
    • Collaborate with management to set departmental and organizational wide goals.
    • Negotiate procurement with contractors and suppliers.
    • Create reports for business expenses, financial records and audits.
    • Conduct general and clerical office tasks.
    • Schedule and coordinate vendors
    • Remain on budget by always seeking the best prices for supplies and services.
    • Foster good working relationships with vendors and service providers
    • Ensure all office equipment is functioning properly.
    • Monitor supply stock and place orders as needed.
    • Greet visitors to the office, answering any questions they might have.
    • Contact maintenance and ensure needed repairs are complete.
    • Keep a master calendar of schedules and vacations.
    • Organize and update files as needed.
    • Answer phones, emails, and conduct basic clerical work.
    • Keep conference rooms clean, neat, and well-stocked.

    Qualifications

    • Bachelor's Degree
    • Proven experience as an Administrative Assistant, Project Coordinator, Operations Coordinator, or similar role
    • PMP certification is a plus
    • Knowledge of project management methodologies
    • Excellent communication (written and verbal), leadership, and problem-solving skills
    • Advanced in project management tools and software
    • Ability to manage multiple projects simultaneously
    • Detailed-oriented and thoroughness
    • Self-motivated and flexible to take on new tasks and assist teams
    • Deadline-oriented, ability to track, maintain, and meet multiple concurrent deadlines
    • Experience in a professional services firm is a plus.
    • Strong Microsoft Office Suite user, particularly Excel and Word
    • Able to give and receive feedback and constructive criticism from a variety of channels.
    • Great strategic planning and problem-solving skills
    • Methodical about analyzing processes and systems to fully understand their functions.
    • Proactive research skills used in seeking out opportunities to advance and improve the organization.
    • Collaboration and teamwork skills
    • Leadership skills, like motivation, goal setting and monitoring progress
    • Comfortable in a high-pressure and fast paced environment
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