office assistant - Sacramento, CA, United States - State of California

Description

Job Description and Duties

Individuals who are eligible for a Training and Development assignment may also be considered for this position(s).

Under the direction of the Staff Services Manager I, Facility Support (FSU), the Office Assistant (Typing) will perform a variety of general office duties which include: mail and document handling; composition of correspondence; filing and records management; ordering and maintaining supplies and equipment; typing and transcription; and , document preparation and review for the Board of Parole Hearings (BPH).

The incumbent will regularly perform duties requiring adaptation to various situations.

They must be able to use judgment as to which learned work method to apply for the desired result, and the ability to communicate effectively.

In addition, the incumbent may have lead responsibility over less experienced employees in areas such as training and answering questions on work procedures.

Integrity, dependability and regular attendance both in-office and via telework are essential.

This position is eligible for a hybrid telework scheduled for employees who can satisfactorily perform their essential work functions independently and remotely.

Specific telework schedules may be discussed further during the interview process. Telework is only available to residents of California.

For HRTS communication, this is in reference to Job Requisition (JR) 1200.

CDCR employees are encouraged to use their existing CDCR email address on their application.

You will find additional information about the job in the Duty Statement.

Working Conditions

The BPH headquarters is located in Sacramento.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Minimum Requirements

You will find the Minimum Requirements in the Class Specification.

• OFFICE ASSISTANT (TYPING)

Additional Documents

• Job Application Package Checklist
• Duty Statement

Position Details


Job Code #:
JC-429205


Position #(s):

Working Title:
Office Assistant (Typing)


Classification:
OFFICE ASSISTANT (TYPING)

$3, $3,863.00 A

$3, $4,190.00 B

# of Positions:

1


Work Location:
Sacramento County


Telework:
Hybrid


Job Type:
Permanent, Full Time

Department Information

Vision

We enhance public safety and promote successful community reintegration through education, treatment and active participation in rehabilitative and restorative justice programs.

Mission

To facilitate the successful reintegration of the individuals in our care back to their communities equipped with the tools to be drug-free, healthy, and employable members of society by providing education, treatment, rehabilitative, and restorative justice programs, all in a safe and humane environment.

The California Department of Corrections and Rehabilitation (CDCR) and California Correctional Health Care Services (CCHCS) are committed to building and fostering a diverse workplace.

We believe cultural diversity, backgrounds, experiences, perspectives, and unique identities should be honored, valued, and supported. We believe all staff should be empowered. CDCR/CCHCS are proud to foster inclusion and representation at all levels of both Departments.

The Board of Parole Hearings (BPH) maintains a high performing parole hearings system to protect and preserve public safety through the exercise of its statutory authorities and polices, while ensuring due process to all criminal offenders who come under the jurisdiction of the BPH.

Special Requirements

• The position(s) require(s) the ability to type at a minimum speed as designated on the Class Specifications (link available in the additional documentation section). You must obtain a valid typing certificate confirming your ability to meet the minimum typing speed, prior to being hired. Additional information regarding acceptable typing tests is available at the website.

Do not include any confidential information on any documents you submit for a job vacancy, such as your State application, resume, or educational transcripts.

Confidential information that should be excluded or removed from these documents includes, but is not limited to, your Social Security Number (SSN), birthdate, student identification number, driver's license number (unless required), basis of eligibility, examination results, LEAP status, marital status, and age.

Confidential information on the first page of applications submitted electronically online, such as Easy ID number, SSN, examination related information, and driver's license number will automatically be redacted upon submission.

Possession of Minimum Qualifications will be verified prior to interview and/or appointment. If you are meeting Minimum Qualifications with education, you should include your unofficial transcripts/diploma for verification. Official transcripts may be required upon appointment.

If it is determined an applicant does not meet the Minimum Qualifications, the candidate will be withheld from the eligibility list, rendering them inactive and ineligible to be hired for the position.

Candidates who have been withheld may file an appeal with the State Personnel Board.

Candidates new to CDCR are required to submit to a background investigation process utilizing Live Scan Fingerprinting, and Tuberculosis testing prior to appointment followed by department annual Tuberculosis testing/evaluation thereafter.

Application Instructions

Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered.

Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.

Final Filing Date: 5/10/2024

Who May Apply

Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available).

SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.

Individuals who are eligible for a Training and Development assignment may also be considered for this position(s).

Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process.

Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

How To Apply

Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting.

Application Packages may be submitted electronically through your CalCareer Account at When submitting your application in hard copy, a completed copy of the Application Package listing must be included.

If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:

Address for Mailing Application Packages

You may submit your application and any applicable or required documents to:

Department of Corrections & Rehabilitation


Attn:
CDCR Hiring Support

P.O. Box 942883

Sacramento, CA

Address for Drop-Off Application Packages

You may drop off your application and any applicable or required documents at:

Department of Corrections & Rehabilitation

CDCR Hiring Support

1515 S Street, Application Drop Box or Suite101N

(Drop off not available on weekends and holidays)

Sacramento, CA 95811

08:00 AM - 05:00 PM

Required Application Package Documents

The following items are required to be submitted with your application.

Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is optional. It may be included, but is not required.
• Statement of Qualifications -A Statement of Qualifications is required and should be submitted with your Employment Application (STD Applications received without an appropriate Statement of Qualifications based on the instructions below will be rejected for being incomplete and will not be considered. Resumes, cover letters, and other documents will not be considered as a response to the Statement of Qualifications. Please refer to the Statement of Qualifications section below for specific requirements.

Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview.

The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

• Familiar with mailroom processes
• Familiar with postage equipment
• Familiar with document management/manipulation
• Ability to work in a team environment
• Ability to communicate effectively by various means
• Ability to maintain a workload and meet deadlines
• Ability to prioritize work and manage time effectively
• Ability to change priorities
• Proficient use of Microsoft Outlook, Microsoft Teams, Word, and Excel
• Dependable, punctual, and good attendance
• Willingness to create and promote an equitable and inclusive workplace where diversity is celebrated and valued.

Benefits

Information regarding Merit System Principles provided to public employees by the State Civil Service Act can be found on the CalHR website at:

management-merit-system-Additional benefit information can be found on the CalHR California State Civil Service Employee Benefits Summary website at Benefits-This webpage is intended to provide general information.

Benefit eligibility may be based on job classification, bargaining unit, time base and length of appointment.

Contact Information

The Hiring Unit Contact is available to answer questions regarding the position or application process.


Hiring Unit Contact:
Ashley Zamora

Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled.

You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.

EEO Contact:

CDCR EEO OFFICE
Personnel-California Relay Service: TTY), Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

Statement of Qualifications

Provide a written SOQ no more than two pages in length that includes a header with your name, the position classification and job control number on the first page.

Using 12 pt font of your choice, list each desirable qualification and provide a brief description of your experience or ability related to the desirable qualification.

If you do not have experience with the desirable qualification, state no experience.

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place.

Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.