Payroll Specialist - Manchester, United States - Intervala,LLC

Intervala,LLC Manchester, United States

2 days ago

Description

Job Description

Job Summary & Essential Functions

Input all required new employee information into both business and payroll systems; update current employee information, including changes of address, rate, position, and related data, in timely manner
Review daily time entry from system for nonexempt workforce, distributing, and accumulating signed forms from managers
Preparation and review of biweekly payroll
Reconcile any discrepancies to ensure employees are paid correctly and time is charged correctly; ensure employees complete time sheets for any time not recorded in the business system (e.g. vacation, sick, funeral leave, unpaid, etc.)
Ensure that information is entered and coded correctly for payroll, provide details, and backup, as necessary for monthly reconciliation by finance to the General Ledger
Coordinate processing of department documents and provide day-to-day administrative support for department.
Responds to internal and external HR related inquiries or requests and provides assistance
Conduct new hire orientations, including proper completion of all required paperwork
Monitor and coordinate process to maintain training data base, including setting up class schedules, entering test results, and proctor-specific training classes
Assist in updating employee insurance enrollments for medical, dental, and vision plans; via input on insurance company web sites
Assist in preparing documents and coordinating, distribution and collection, of all benefits enrollments
Maintain company bulletin boards with regard to posting of corporate news and business updates, new business opportunities for Pittsburgh facility, personnel announcements, job postings, and similar information to ensure that employees remain informed of all relevant activities
Maintain all files/reports related to payroll and human resources, including vacation availability for salary exempt personnel, bar code exception report for nonexempt employees, monthly personnel headcount report, benefits, and personnel files for all employees
Assist with recruiting activities for nonexempt personnel; including scheduling interviews and follow-up with hiring managers
Prepare and post information regarding open positions within the company; coordinate with department managers to ensure that procedures are followed
General administrative duties including overseeing correspondence, maintaining project files and schedules, and entering, retrieving and analysis of various information
Interact and partner with other departments and provide internal / external customer support
Perform other assignments as required

Knowledge, Skills, & Abilities

Proficient with ADP Workforce Now
Familiar with a variety of the field's concepts, practices, and procedures
Excellent organizational skills and ability to multi-task
Intermediate level of computer proficiency
Able to work with a high level of accuracy in a fast-pace work environment
Problem-solving and prioritization skills
Strong work ethic with a positive attitude
Strong analytical skills

Required Experience & Education

High School diploma required; associate's degree strongly preferred
1+ years of related experience required
1+ years of processing payroll in ADP Workforce Now

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