PROGRAM SUPPORT ASSISTANT - Bethesda, United States - Department of Defense

Description

Duties * You will compose and type a variety of correspondence and memoranda of a technical and statistical nature from rough draft, notes, or other printed material.

* You will utilize a large number of databases and systems to maintain and update contact information for the staff, faculty and students in the Agency's automated system.

* You will be responsible for the accuracy of the completed material, including format and all aspects of grammar, punctuation, spelling, arrangement, and/or style.

* You will provide guidance and advice to administrators, managers, and staff, on issues dealing with correspondence, reporting procedures, and the organization's administrative or educational programs, policies, procedures, and/or practices.

* You will serve as point of contact for employees on routine administrative matters (i.e., logistics, personnel, equipment, travel, records, etc) and with personnel of administrative support offices.

* You will create civilian personnel actions and coordinate department actions to include but not limited to recruitment, appointments, promotions, reassignments, etc, with Civilian Human Resources (CHR).

* You will perform and assist with: requisitioning and maintaining office materials, supplies, and equipment using an automated system. * You will aid staff with performing time and attendance processes and procedures.

* You will perform travel functions and coordinate domestic and international travel arrangements for office staff as directed using an automated travel system.

* You will compile and prepare department budget or financial information for annual budget submissions as requested. * You will assist staff with preparing, entering, and processing travel orders and vouchers.

* You will coordinate and route actions and documents to multiple inter agency departments (Civilian Human Resources, Military Personnel Office, Finance, Logistics etc.) for appropriate authorizations and timely submissions.

Requirements Conditions of Employment * Must be a US Citizen. * Must be determined suitable for federal employment. * Must participate in the direct deposit pay program.

* New employees to the Department of the Navy will be required to successfully pass the E-Verify employment verification check.

To learn more about E-Verify, including your rights and responsibilities, visit e- * Within the Department of Defense (DoD), the appointment of retired military members within 180 days immediately following retirement date to a civilian position is subject to the provisions of 5 United States Code 3326.

* Males born after must be registered for Selective Service. * This is a bargaining unit position.

* You will be required to obtain and maintain an interim and/or final security clearance prior to entrance on duty.

Failure to obtain and maintain the required level of clearance may result in the withdrawal of a job offer or removal.

* This position requires the ability to type at least 40 words per minute. Your response to the typing skill question on the Occupational Questionnaire will be used in your qualification determination.

* This position may require travel from normal duty station to CONUS and OCONUS and may include remote or isolated sites.

You must be able to travel on military and commercial aircraft for extended periods of time.

Qualifications Your resume must demonstrate at least one year of specialized experience at or equivalent to the GS-06 grade level or pay band in the Federal service or equivalent experience in the private or public sector.

Specialized experience must demonstrate the following:

accomplishing administrative support tasks preparing or reviewing office budget reports, procuring office supplies or equipment and arranging travel for an organization.

Additional qualification information can be found from the following Office of Personnel Management website:

General Schedule Qualification Standards ) Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., professional, philanthropic, religious, spiritual, community, student, social).

Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment.

Education In lieu of general/specialized experience, you may qualify with the following education or combination of both education and experience:

• Successful completion of one full years of graduate level education that is directly related to the position being filled. ; OR
• A combination of experience and graduate education as described above that equates to one year of experience A transcript must be submitted with your application if qualifying using education. See Required Documents for additional information. Additional information This position is covered by the Department of Defense Priority Placement Program. Additional vacancies may be filled by this announcement. This position is eligible for part time, full time or ad-hoc telework at the discretion of management. A tentative offer of employment will be rescinded if the selectee fails to meet the pre-employment requirements, including failure to report to any of the scheduled appointments. If you are unable to apply online and request information about the Alternate Application process, please contact the Department of Navy's Employment Information Center.

Federal annuitant information:

The selection of an annuitant is subject to the Department of Defense and Department of the Navy policy on the employment of annuitants.

Policy information may be found at:
PPP applicants will be placed at the FPL, if determined Well Qualified (WQ).

To receive priority consideration, the FPL must be the same grade level or equivalent of the retained grade or the grade held immediately prior to separation.

ICTAP Applicants:

To be considered well-qualified and exercise selection priority as an ICTAP candidate, displaced Federal employees must satisfy all qualification requirements for the position and receive a rating in the highly qualified category (score 85) or higher.

To receive priority consideration, the FPL must be the same grade level or equivalent of the retained grade or the grade held immediately prior to separation.

Military Spouse Preference applicants will be placed at the highest grade for which they have applied and are determined Best Qualified (BQ).

A BQ military spouse possesses knowledge, skills, abilities, and competencies comparable to others who meet the competitive referral criteria for the specific position.

• Benefits Help A career with the U.S. government provides employees with a comprehensive benefits package.

  As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding.

  Opens in a new window Learn more about federal benefits .

  Review our benefits Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent.

  Contact the hiring agency for more information on the specific benefits offered.

How You Will Be Evaluated You will be evaluated for this job based on how well you meet the qualifications above.

In order to qualify for this position, your resume must provide sufficient experience and/or education, knowledge, skills, and abilities to perform the duties of the specific position for which you are being considered.

Your resume is the key means we have for evaluating your skills, knowledge, and abilities as they relate to this position.

Therefore, we encourage you to be clear and specific when describing your experience.

When the application process is complete, we will review your resume to ensure you meet the hiring eligibility and qualification requirements listed in this announcement.

You will be rated based on the information provided in your resume and responses to the Occupational Questionnaire, along with your supporting documentation to determine your ability to demonstrate the following competencies:

• CLERICAL SUPPORT FUNCTIONS
• INFORMATION MANAGEMENT
• OFFICE AUTOMATION
• TRAVEL MANAGEMENT You should list any relevant performance appraisals and incentive awards in your resume as that information may be taken into consideration during the selection process. If selected, you may be required to provide supporting documentation. If after reviewing your resume and supporting documentation, a determination is made that you inflated your qualifications and/or experience, your score may be adjusted to more accurately reflect your abilities or you may be found ineligible/not qualified. Please follow all instructions carefully. Errors or omissions may affect your rating or consideration for employment. All eligibility, qualifications, and time-in-grade requirements must be met by the closing date of this announcement.
• Benefits Help A career with the U.S. government provides employees with a comprehensive benefits package.

  As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding.

  Opens in a new window Learn more about federal benefits .

  Review our benefits Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent.

  Contact the hiring agency for more information on the specific benefits offered.
• Required Documents As a new or existing federal employee, you and your family may have access to a range of benefits. Your benefits depend on the type of position you have - whether you're a permanent, part-time, temporary or an intermittent employee. You may be eligible for the following benefits, however, che