Executive Assistant - Trumbull, United States - CooperCompanies

CooperCompanies Trumbull, United States

3 weeks ago

Description

Job Description

The Executive Assistant - Legal provides comprehensive administrative support to attorneys and the CooperSurgical Legal Team, facilitating the efficient operation of the department. This role involves drafting and revising documents, managing schedules, helping create presentations, booking travel, and ensuring seamless communication between the legal team and our internal clients. Position can be based in Rochester, NY or Trumbull, CT.

About CooperSurgical

CooperSurgical is a leading fertility and women's healthcare company dedicated to putting time on the side of women, babies, and families at the healthcare moments that matter most in life. CooperSurgical is at the forefront of delivering innovative assisted reproductive technology and genomic solutions that enhance the work of ART professionals to the benefit of families. We currently offer over 600 clinically relevant medical devices to women's healthcare providers, including testing and treatment options.

CooperSurgical is a wholly-owned subsidiary of CooperCompanies (Nasdaq: COO). CooperSurgical, headquartered in Trumbull, CT, produces and markets a wide array of products and services for use by women's health care clinicians. More information can be found at

Responsibilities

Essential Functions & Accountabilities:

Document Preparation: Draft, format, and proofread legal documents, including contracts and correspondence.
Matter Management: Assist in intake and managing legal matters, tracking deadlines, docketing and helping generate department metrics.
Client Interaction: Act as a liaison between the attorneys, paralegals and internal clients, maintaining professional communication, scheduling meetings, and providing updates on matter progress.
Administrative Support: Perform general administrative duties such as scheduling meetings, managing email correspondence, and maintaining filing systems.
Billing and Reporting: Assist with billing processes, expense tracking, and assistance with the preparation of budget materials.

Travel: As necessary, about 5%.

Qualifications

Knowledge, Skills and Abilities:

Excellent communication and interpersonal skills with the ability to prompt customer service to a wide range of internal clients.
Detail-oriented with the ability to manage multiple priorities and track extensive details.
Multitasking skills with the ability to juggle deadlines for multiple team members.
Excellent organizational skills, attention to detail, and accuracy.
Ability to prioritize and handle multiple responsibilities with minimal direction.
Capable of working both independently and in a team environment.
Experience with electronic document management systems. Heavy use of and experience using Excel, Word, Power Point.
Requires a positive attitude, willingness to learn, and proactive problem-solving approach to challenging situations.
Must have a firm understanding of, and strict adherence to, confidentiality and privilege considerations, and a mature level of discretion.
Commitment to professionalism and collegiality.

Work Environment:

Hybrid working arrangement. 3-4 days per week in office.
- Rochester, NY or
- Trumbull, CT
Normal home-office environment or office environment.
Prolonged sitting in front of and typing at a computer.

Experience:

At least 5 years' experience in a Legal Assistant or Paralegal role.
Experience with managing substantial department matters preferred.
Corporate in-house experience preferred.

Education:

Associate's degree in Legal Studies, Paralegal Studies, or a related field. A Bachelor's degree is preferred.
Paralegal certification from an accredited program is highly desirable.
Previous experience as a legal assistant or paralegal, preferably in a corporate legal department.

As an employee of CooperSurgical, you'll receive an outstanding total compensation plan. As we believe your compensation goes beyond your paycheck, we offer a great compensation package, medical coverage, 401(k), parental leave, fertility benefits, paid time off for vacation, personal, sick and holidays, and multiple other perks and benefits. Please visit us at to learn more about CooperSurgical and the benefits of becoming a member of our team.

To all agencies: Please, no phone calls or emails to any employee of CooperSurgical about this opening. All resumes submitted by search firms/employment agencies to any employee at CooperSurgical via-email, the internet or in any form and/or method will be deemed the sole property of CooperSurgical, unless such search firms/employment agencies were engaged by CooperSurgical for this position and a valid agreement with CooperSurgical is in place. In the event a candidate who was submitted outside of the CooperSurgical agency engagement process is hired, no fee or payment of any kind will be paid.

We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender, gender identity or expression, or veteran status. We are proud to be an equal opportunity workplace.

#LI-AR1

#CSIH

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