Executive Assistant - Fairfield, United States - The DeLaurentis Team at Compass

Description

As Team Assistant on a high performing agent team, you will provide administrative, operational and marketing support to the principal agent(s) and team.

You will be tasked with building operational systems, implementing administrative processes, and managing end-to-end business operations, overseeing all core social, marketing and real estate activities.

Focused, energetic and driven, you are hungry to achieve your professional goals, all in the name of supporting and driving your team to success.

Being organized and having meticulous attention to detail is what you do best - you must be able to pivot between competing priorities and constantly think of ways to streamline the workflow and efficiencies of the team.

Technologically savvy, you have a strong creative eye, creating innovative social content and progressive marketing campaigns for the principal and team.

• Implement operational improvements, working with the team to execute best practices in structuring an efficient work flow
• Build efficiency and effective responsiveness into existing operations, and help define new operational strategies
• Maintain and manage team drives, calendars, contacts, listings, social networks, and website
• Manage external requests and retrieve messages on behalf of the team, providing effective communication to both parties as appropriate
• Work closely and effectively with the team lead to keep them well informed of upcoming commitments and responsibilities and follow up as necessary
• Manage external requests and retrieve messages on behalf of the team lead, providing effective communication to both parties as appropriate
• Assist with other related clerical duties as required by the team
• Assist with adhoc projects depending on the needs of the office
• Mail marketing
• Social media management
• Complete Real Estate activities as required such as listings and CRM management
• Experience in MLS and transaction coordination in CT a plus
• Experience in using technology tools in providing excellent customer service

• 3-5 years administrative / marketing support experience
• A Bachelor's degree from an accredited university is preferred
• Proficiency with social media platforms including: Instagram, Facebook, & YouTube
• Proficiency with Google suite of products (docs, sheets, slides)
• Mailchimp (or similar tools) experience is a plus
• Strong technological aptitude
• Fast learner and growth orientated
• Strong written and oral communication
• Excellent organizational and time management skills
• Strong interpersonal skills
• Ability to multitask in a fast paced environment and effectively prioritizing daily workload
• A team player who fosters productive working relationships across the organization.
• Demonstrates the ability to anticipate potential needs and problems proactively, taking independent action when necessary, and exercising good judgment and discretion in issue resolution.
• Pleasant and professional demeanor at all times with great attention to detail
• Expectation of confidentiality on all business matters
• Great ability to focus
• Concerned about doing things the right way
• Calm under pressure
• Learning based and feedback driven
• Proven ability to succeed
• Recognizes and respects the importance of maintaining confidentiality, understanding the sensitive nature of the information managed in this role.

• 401(k)
• Dental insurance
• Health insurance
• Paid time off

• 8 hour shift
• Monday to Friday
• Weekends as needed