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    Executive Assistant - Boston, United States - Hiresigma

    Hiresigma
    Hiresigma Boston, United States

    3 days ago

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    Description

    Job Description

    Job Description

    JOB TITLE: Executive Assistant

    LOCATION: Boston, MA

    DURATION: FULL TIME POSITION

    Must-Haves

    • At least 3 years in a role as an executive assistant supporting C-Suite
    • Exceptional interpersonal skills, working with senior executives, C-suite, stakeholders.
    • Demonstrate the ability to work independently, prioritize tasks, and meet deadlines.
    • Ability to manage and contribute to projects
    • Hybrid:3 to 4 days onsite
    • A Bachelor's Degree is preferred or High School with an equivalent combination of training and experience.

    Nice-To-Haves

    • Preference is 5+ Years experience as an EA supporting C-suite
    • Preference BA, BS, Masters
    • Preferred Qualifications: 5 years experience supporting C-suite in a fast pace healthcare setting or in a consultant firm is preferred.

    Job Description

    As an Executive Assistant, you will play a pivotal role in orchestrating complex administrative tasks . In this role, you'll be responsible for the full spectrum of office operations, including preparing engaging presentations, managing critical scheduling, and maintaining an efficient workflow.

    As our go-to expert, you'll be responsible for maintaining a keen eye on the department budget, ensuring fiscal efficiency and smooth operations. Your in-depth knowledge of department policies and procedures will be crucial in maintaining a well-oiled machine.

    Responsibilities

    Administrative Excellence: Prepare presentations, spreadsheets, charts, and essential correspondence.

    Master of Scheduling: Efficiently manage calendars and scheduling for multiple executives.

    Office Expert: Keep office inventory fully stocked, streamline supply orders, and set up conference rooms.

    Effective Communications: Take meeting minutes, sort and distribute mail, and respond to inquiries with professionalism.Triage and route calls, maintaining discretion with sensitive information.

    Database Guru: Keep our contract database up to date, ensuring nothing falls through the cracks.

    Personnel Pro: Assist in new hire processing and related personnel matters.

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