Executive Assistant - Boston, United States - Cambridge Associates LLC

Cambridge Associates LLC

Verified Company

Boston, United States

4 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

CAREERS THAT CHANGE THE WORLD

OUR CULTURE

Cambridge Associates believes culture is central to your success and ours._

We believe in a vibrant, values-driven culture that is supportive, inclusive, and diverse. Here, we celebrate the individual while we support global connectivity. At CA, collaboration wins, kindness matters, and your success is our priority.
- o We foster an
inclusive and
diverse environment that enables
all individuals to engage and
bring their full selves to work.

OUR CLIENTS

Cambridge Associates believes our clients come first_.

Our clients are the most compelling endowments, foundations, pensions, private clients and institutional investors around the globe. We lock arms with them to meet and exceed their investment objectives, so they can change the world.

OUR PEOPLE

Cambridge Associates_
_ __believes we do our best when you do your best._

At CA, we are only as successful as you are. We actively recruit and invest in the most dynamic and diverse talent and then empower you to succeed.

By leveraging your unique skills, developing your individual career goals, and building a collaborative global community of connected, diverse individuals, we build a community that is stronger together.

But enough about us. _
_Tell us about YOU_

- o Are you a
bold individual seeking an opportunity to contribute to a
value-based, collaborative environment in some of the most exciting cities around the globe?
- o Are you eager to work for an organization committed to
diversity, inclusion, sustainability, and Corporate Social Responsibility?
- o Do you strive to work in an environment that encourages
innovation and teamwork?
- o Are you a
thought leader who cares about
making a difference in the world while contributing to an
amazing culture?
- o Do you value a
challenging professional opportunity where you can
leverage your skills, gain a
valuable foundational in finance and investment, and build a
long-term career development plan?
- o Are you seeking a
competitive salary a
robust and comprehensive benefits program, and a variety of
attractive benefits and perks?

The Opportunity

The Executive Assistant position provides comprehensive, proactive and confidential organizational and administrative support to the head of Global Endowments & Foundations, their Chief Operating Officer and Operations Director.

In addition to performing a wide variety of administrative tasks, the Executive Assistant will manage multiple work streams with a high degree of efficiency, accuracy and discretion, draft correspondence, support business development activities including managing CRM entries and running reports, and interface with staff, leadership and clients on behalf of the Executive.

Principal Duties

Demonstrate intuitive and proactive behavior in preparing the Executive and others for daily responsibilities and being aware of important information and dates.
Manage work streams and liaise internally with staff and externally with clients.
Make complex and detailed travel arrangements using travel agency and Concur (online travel booking tool) including scheduling flights, arranging other transportation, and booking appropriate accommodations as required.
Extensive calendar management: schedule client, internal and external meetings, across multiple locations and time zones, involving heavy coordination with internal staff and other leadership executive assistants.
Organize and schedule practicewide meetings and events (in person, virtual, and hybrid).
Exercises welldeveloped interpersonal skills and good judgement to move a conversation or an effort to satisfactory conclusion.
Willingness to be an early adopter of firm changes often leading by example and assisting where applicable.
Identify process gaps within team and develop strategies to address.
Perform special projects and assume certain responsibilities as assigned by the Administrative Manager or Practice Management Team.
Provide administrative support to CA Leadership team, Practice Management teams and Investment Directors:
Schedule conference rooms and arrange client meetings that often involve catering.
Schedule manager meetings involving coordination with meeting planners.
Ensure that technology is appropriate and functional for meetings, conference calls, and videoconferences.
Prepare timesheets, expense reports, and Amex statements.
Maintain Client Contacts and Marketing Lists in CRM Dynamics.
Research information via CA Home and Internet.
Communicate and ensure the Firm's standards for formatting are applied to all correspondence, presentations, and materials.
Create and maintain files.
Type, revise, edit, and proofread various documents and prepare materials for client books.
Prepare mailing labels.
Provide administrative assistance to Investment Associates as needed.
Place online food/cater