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    Administrative Assistant - Philadelphia, United States - Onsite Personnel LLC

    Onsite Personnel LLC
    Onsite Personnel LLC Philadelphia, United States

    1 week ago

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    Description

    Job Description

    Job DescriptionJob Title: Administrative Assistant/ReceptionistLocation: North PhiladelphiaWe are seeking a dedicated and organized Administrative Assistant/Receptionist to join our team. As the first point of contact for parents and visitors, you will play a vital role in ensuring the smooth operation of the daycare center. The ideal candidate will be friendly, efficient, and possess excellent communication and organizational skills. This position is temp-to-hire and requires a resume and interview for consideration.Work Schedule: 7am-4:30pm OR 8am-5:30pm (discretion of the manager)Compensation: $ $17.50Responsibilities:
    • Greet parents, children, and visitors warmly and professionally, providing a welcoming atmosphere.
    • Answer phone calls and emails promptly and courteously, addressing inquiries and providing information as needed.
    • Maintain accurate records of attendance, enrollment, and payments using daycare management software.
    • Assist with enrollment paperwork and registration processes, ensuring all necessary documentation is completed accurately.
    • Coordinate with daycare staff to ensure smooth transitions for children entering and leaving the center.
    • Assist with billing and invoicing tasks, including collecting payments and processing financial transactions.
    • Assist with administrative tasks such as filing, photocopying, and data entry as needed.
    • Assist with special projects and other duties as assigned by management.
    Qualifications:
    • High school diploma or equivalent; associate degree or certification in office administration or related field preferred.
    • Previous experience in a receptionist or administrative assistant role, preferably in a childcare or educational setting.
    • Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and experience with daycare management software is a plus.
    • Strong communication skills, both written and verbal, with the ability to interact effectively with parents, children, and staff.
    • Excellent organizational and multitasking abilities, with keen attention to detail.
    • Friendly and professional demeanor, with a passion for providing exceptional customer service.
    • Ability to work independently and collaboratively in a fast-paced environment.
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