Administrative Assistant - Philadelphia, United States - Quality Progressions

Description

We are seeking a self-confident, reliable Administrative Assistant to join our team. This role requires a full range of administrative and clerical duties that support the daily work of our staff.

As the first point of contact for the organization, the Administrative Assistant plays a critical role in providing excellent customer service and administrative support.

Responsibilities include:

• Work in conjunction with the administrative team to ensure an efficient workflow
• Model exemplary customer service
• Greet and assist visitors and staff
• Answer and direct calls in a positive, professional manner
• Data entry and generating reports
• Technical troubleshooting
• Maintain files and records
• Record meeting minutes
• Handle overall responsibility for mail distribution (incoming and outgoing)
• Maintain office supplies and inventory
• General clerical duties (scanning, faxing, mailouts, filing, shredding, etc.)
• Perform all other duties as assigned

What You Bring to the Table

• Minimum 2 years of administrative experience
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel and Teams)
• Highlevel verbal and written communication skills
• Demonstrated customer service experience
• Selfstarter with strong work ethic
• Ability to stay calm and collected under pressure
• Discretion and confidentiality
• Positive cando attitude

Why You'll Love Working With Us

As a non-profit 501(c)(3) Supports Coordination Organization, with more than 19 years of experience, we have supported thousands of individuals as they achieve employment, participate in their local community, and make meaningful choices in their lives.

Our benefits package is built to help our employees thrive, and we work to ensure our staff receive paid training, competitive salaries and generous paid time off.

We offer retirement savings and tuition reimbursement, ensuring our employees are prepared for their futures.

At Quality Progressions, you have access to excellent healthcare coverage with up to 90% agency-paid premiums, free life and disability insurance, and flexible spending accounts .

We maintain a business casual dress code.


All employment offers are contingent upon a clean background check.

Effective 7/1/2024 our office is moving from Philadelphia, PA 19107 to:
One Belmont Avenue, Suite 900, Bala Cynwyd, PA 19004


Pay:
$15.71 per hour

Expected hours: 40 per week


Benefits:

• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Education:

• High school or equivalent (required)

Experience:

• Customer service: 4 years (required)
• Clerical or receptionist: 2 years (required)

Language:

• Spanish (preferred)

Ability to Relocate:

• Philadelphia, PA 19107: Relocate before starting work (required)

Work Location:
In person