Administrative Assistant - Philadelphia, United States - Allied World Assurance Company

Allied World Assurance Company

Verified Company

Philadelphia, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Administrative Assistant, North American Administration Group
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Description

Job Objectives:
As Administrative Assistant, support the Philadelphia office with various administrative needs. Position reports to the branch manager and will also provide support to other senior level executives in the office.

Duties and Responsibilities:

Answering all incoming calls to the main switchboard, taking messages and transferring calls to the appropriate department
General office work such as filing, photocopying, daily mail duties, faxing, typing correspondence, memos, reports and presentations
Maintain Office space
Organizing and maintaining files
Completing expense reimbursements for Branch Managers and other Executives, as well as AMEX card monthly reports
Making travel and hotel arrangements for Branch Manager and other Executives in the office
Calendar management for the Branch Managers and other Executives in the office
Scheduling meetings and arranging video/conference calls. Ordering lunch for meetings
Establish and maintain reservation system for conference rooms
Placing guests on the building visitor log and welcoming guests when they arrive
Assist visiting executives as required
Assist in new employee set up facilitate receipt of computer/printer etc. prepare workspace, secure building and building pass
Monitoring and ordering all supplies for the office and kitchen
Processing of invoices and payables for the office
Act as office liaison for training department, AW Empower Hour presentations
Point of contact for building management and small scale facility issues
Other duties and special projects as required

Qualifications

Requirements:

Knowledge of administrative practices procedures and office management skills, as typically acquired through three or more years of administrative experience
Excellent interpersonal skills at all levels of business, including interacting with staff and external business parties
The ability to work independently and efficiently
Excellent organizational skills
The ability to handle high profile relationships with a professional demeanor
Computer skills including Microsoft office, Word, Excel, and PowerPoint
High degree of flexibility

About Fairfax

Fairfax is a holding company which, through its subsidiaries, is engaged in property and casualty insurance and reinsurance and investment management.

About Allied World

Primary Location:
US-PA-Philadelphia

Work Locations:
Philadelphia 30 S. 17th Street Suite 160016th Floor Philadelphia 19102

Job:
Administration

Employee Status:
Regular

Job Type:
Standard

Job Posting:
Apr 10, 2024, 10:16:33 AM

Pay BasisYearly