Business Development Executive Assistant - Frederick, United States - Intelice Solutions

Intelice Solutions Frederick, United States

5 days ago

Description

Come learn about the Information Technology business by applying to become Intelice Solutions' next Business Development Coordinator. The Business Development Assistant is a high-level administrative position that works closely with the Executive VP and Business Development Division at Intelice to help execute the organization's sales and marketing strategy including generating leads, developing proposals, delivering presentations, and managing clients. This position will be exposed to all types of businesses and the ways they operate. The person in this position will engage with all parts of the business from Marketing, Sales, Operations to Accounting and Finance. The right person will also help guide operational projects and support the Executive VP's work with the Executive and Sales Teams. corresponding with prospects, clients, and suppliers, preparing quotes and purchase orders, and managing product lists. This individual must also generate and maintain prospect, client and vendor relationships. Intelice is seeking a high energy, results-oriented, self-starting leader with excellent organization skills, capable of quickly taking control and assisting with needs across the organization.

Essential Duties / Responsibilities

Assist the Executive VP and Business Development Division with their duties and responsibilities including, but not limited to, marketing efforts, quoting and procuring products, as needed
Attend any daily, weekly, and/or monthly meetings with Sales Manager and/or EVP
Take notes and distribute notes at all client, project and sales meetings.
Lead or participate on project teams related to a range of operational matters
Develop relationships with key operational contacts, both internal and external
Prepare purchase orders for products
Research the market for the highest quality products at the lowest possible price
Coordinate and organize activities with the accounting, account management, and the service desk departments to ensure proper processes are in place
Document internal processes and procedures related to duties and responsibilities
Work with the accounting department to ensure accurate and timely payment of invoices
Arrange for and facilitate proper disposal of retired equipment
Assist with resolve critical issues with any client relationships
Attend Intelice sponsored industry, charity, or educational events
Keep up to date on industry related news and technology
Update all activities, time sheets, and Sales processes within ConnectWise
Create meeting agendas
Work Closely with Marketing to track leads and setup activities for sales team
Turn in all Sales team monthly activity points and new agreements monthly to Sales Manager.
Upload and update as necessary all agreements into ConnectWise
Other duties as assigned by the EVP and/or Executive Team

Knowledge, Skills, and Abilities:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily:

Excellent written and oral communication skills, including the ability to draft correspondences and other communications quickly with minimum direction
General knowledge of computers and components
Proficient in general office applications, including Microsoft Office Suite: Word, Excel, PowerPoint and Outlook
Self-motivated with the ability to work in a fast moving environment
Ability to multi-task and adapt to changes quickly
Proactive and service-oriented but easy going personality
Mature judgment and organization skills
Experience in problem solving
Excellent execution – a perfectionist
Strong organizational, presentation, and customer service skills
Excellent understanding of ordering and procurement processes
Interpersonal skills: such as telephony skills, communication skills, active listening and customer-care
Ability to multi-task and adapt to changes quickly
Typing skills to ensure quick and accurate data entry
Self-motivated with the ability to work in a fast moving environment
Ability to perform public speaking and presentations on Intelice Technology products and services.
Interpersonal skills, such as telephony skills, communication skills, active listening, and customer-care
Understanding of support tools, techniques, and how technology is used to provide IT services
Typing skills to ensure quick and accurate entry of service request details
Ability to keep up on necessary ongoing industry related training

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