Executive Assistant - Ashburn, United States - SSP

SSP

Verified Company

Ashburn, United States

4 days ago

Posted by:

Mark Lane

beBee recruiter

Description

SSP America is seeking an efficient and detailed oriented Executive Assistant to join our team You will be responsible for providing high-level administrative support for the Vice President, People, and the Vice President, Brand Strategy and Communications.

Reports inoffice 5 days per week in Ashburn, VA

Key Responsibilities

Brand Strategy and Communications Team

Handles requests from managers to fulfill a range of collateral requests, including business cards, fliers, and more.
Maintains media and other public relations databases.
Participate in event planning efforts for annual meetings, grand openings events, and more. Tasks include scheduling meetings, creating agendas, booking travel, traveling to events, providing onsite support, and coordinating credentials.
Acts as part of the social media team and will attend weekly meetings, schedule interviews with various stakeholders, and coordinate photography.
Stores photographs from new shoots, handles headshot photo shoots, manages overall photography library, updates office monitors, and fulfills photography requests from internal teams, media, and other stakeholders.
Supports the team in coordinating the departmental budget, including processing departmental invoices, reconciling monthly expenditures, and setting up new vendors.

People Team

Takes meeting minutes and sends out reminders.
Maintains HR Shared folder and team channels and the People Team SharePoint site.
Supports the team in coordinating the departmental budget, including processing departmental invoices, reconciling monthly expenditures, and setting up new vendors and wire transfers.
Assist in monthly orientation including setting up the meeting, coordinating the schedule of presentations, agenda, etc.
Create presentations, memos, flyers, send out birthday cards, thank you cards, etc.
Responsible for engagement calendar upkeep.

Qualifications

High School diploma/certificate required.
Minimum of 2 years+ experience delivering results in a similar corporate support position, supporting senior management members, preferably in the hospitality, food service/food and beverage or airport industry.
Strong organizational and multitasking skills.
Excellent communication and interpersonal skills.
Proficiency in Microsoft Office Suite, Adobe Works tools
Ability to work independently and as part of a team.
Familiarity with social media platforms, tech savvy is a plus.