Executive Assistant Dmi - Gaithersburg, United States - Direct Management

Direct Management
Direct Management
Verified Company
Gaithersburg, United States

3 weeks ago

Mark Lane

Posted by:

Mark Lane

beBee recruiter
Description

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin.


If you want to take pride in the work you do, be valued for your contributions to the team effort, have a lasting career in a reputable company, be inspired every day, and have fun with your colleagues, our organization may be the place for you Our organization provides administrative, accounting, pre-construction, and other support to notable local commercial construction companies that proudly serve our nation's capital for decades.

Our firm services general contractors whose project portfolios include work at highly secure and recognizable federal government landmarks, as well as work for our area's leading commercial businesses and historic buildings.

Our company is looking for talented and motivated personnel that will contribute to the firm?s growth.

The essential role of this position:

Conserves Executive Manager's time, enhances his effectiveness, promotes the corporate image by representing him internally and externally, and provides administrative support.


Responsibilities:


  • Represents the Executive Manager by welcoming visitors, reviewing correspondence, arranging Company's functions, answering questions and meeting requests directed to the Executive.
  • Arranges travel and meetings by developing itineraries and agendas, booking transportation, arranging lodging and meeting accommodations.
  • Completes projects and special assignments by establishing objectives, determining priorities, managing time, gaining cooperation of others, monitoring progress, problemsolving, and making adjustments to plans.
  • Updates job knowledge by learning about the industry, participating in educational opportunities, reading professional publications, maintaining personal networks, learning from peers and managers.
  • Conserves the Executive's time by reading, researching, and routing correspondence, drafting letters and documents, collecting and analyzing information, initiating telecommunications.
  • Manages and maintains the Executive's schedule/calendar. Prepares presentation materials.
  • Maintains the Executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
  • Maintains contact lists and various databases.
  • Represents Executive by attending meetings in his absence, taking notes for him. Maintains all records, reports, and files for Executive. Assists with expense reports.
  • Maintains customer confidence and protects operations by keeping information confidential.
  • Assists in covering the company's phones.
  • Completes some office management duties.
  • May be asked to provide admin support to several executive managers.
  • Other duties as assigned.
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