Executive Assistant - Gaithersburg, United States - Casey Construction Group, LLC

Casey Construction Group, LLC

Verified Company

Gaithersburg, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Established in 2009 by Steve Casey, Casey Construction is a Commercial Drywall & Floor Prep contractor built upon a family tradition of building relationships and providing quality interior finishes.

Casey provides services all throughout the metro Washington, DC area and Raleigh, North Carolina.

Our projects range across a variety of industries including life sciences, healthcare, law, government, and technology, which primarily consist of tenant fit-outs and interior renovations.

Position Summary:
The Executive Assistant will provide high-level administrative support to the President (and other senior staff, occasionally).

Responsibilities:

Maintain President's calendar. Provide a daily calendar of meetings, events, and tasks that require their attention.
Receive, review, and respond to communications in a timely and professional manner. Determine the importance of the communication, summarize, and distribute to the President and/or company personnel.
Answer calls, take messages, provide information, and transfer calls when needed.
Perform clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for President/senior staff.
Arrange all travel, accommodations, and itineraries; coordinating all arrangements for President (and senior staff when needed).
Assist with the planning and preparation of internal and external meetings and calls; including gathering background information, drafting agendas, preparing materials and presentations, etc.
Schedule meetings and attend meetings on behalf of President when needed; track meeting notes and action items to ensure that followthrough and accountability are maintained.
Coordinate special projects that align with the priorities of the department and the company.
Other related duties as assigned.

Minimum Qualifications:

High School Diploma or G.E.D.
A minimum of four (4) years of related experience
Proficient in Microsoft Office (Excel, Word, Outlook)

Knowledge, Skills & Abilities:

Ability to operate effectively in a fastpaced environment with little supervision.
Ability to manage multiple projects simultaneously and perform other duties as the business or executive priorities dictate.
Courteous and professional point of contact, exhibit a high level of client focus, representing both the President and the company in a positive light.
Detailoriented