-
Administrative Assistant
2 days ago
Jack Laurie Group Indianapolis, United StatesJob Title: Administrative Assistant · Company: Jack Laurie Group Indianapolis · Location: Indianapolis, IN · Pay: $18 per hour · Hours: 8:00 AM - 5:00 PM, Monday - Friday · About Us: · Jack Laurie Group Indianapolis is a leading provider of commercial flooring solutions in ...
-
Administrative Assistant
1 day ago
J&J Management Services LLC Carmel, United States**Benefits/Perks** · - Competitive Compensation · - Paid Time Off · - Career Growth Opportunities · **Job Summary** · **Responsibilities** · - Answer and handle incoming phone calls and/or route them to the appropriate person · - Schedule appointments and maintain calendar · - Ma ...
-
Administrative Assistant to The Dean
3 days ago
Indiana Wesleyan University Marion, United States**Job no**: 493724 · **Work type**: Hourly (Full Time) · **Location**: Marion, IN · **Categories**: Office/Clerical · **Job Title**: Administrative Assistant to the Dean · **Reporting Relationship**:Dean of the School of Integrated Learning and Development · **Unit**: National & ...
-
Administrative Assistant
2 weeks ago
Sapphire Technologies Anderson, IN, United States FreelanceDöhle Personaldienstleistung GmbH offers new career opportunities and a workplace that meets your wishes and needs in the field of personnel services in Anderson, IN. · We are the bridge between applicants and companies, and support the process of finding the right personalities. ...
-
Project Coordinator and Administrative Assistant
17 hours ago
Indiana Wesleyan University Marion, United States**Job no**: 493764 · **Work type**: Administrative (Full Time), Temporary (Any) · **Location**: Marion, IN · **Categories**: Administrative/Professional, Office/Clerical · **Job Title**: Project Coordinator and Administrative Assistant · **Reporting Relationship**: · **Unit**: IW ...
-
Omega Dynamics Marion, United StatesJob in Geroldswil: Your responsibilities: * Advising builders and clients in all phases of the construction project * Supporting the managing director with administrative tasks such as scheduling, correspondence, and document management * Organizing meetings, events, and travel a ...
-
Administrative Assistant
3 days ago
Genesis Global Group Township of Hamilton, United StatesThe Administrative Assistant will provide administrative and office support to the Corporate department. Duties include general clerical, receptionist and assist in project-based work. The schedule for this position is Monday to Friday, 8:30am to 5:00pm or 9:00am to 5:30pm. · **E ...
-
Administrative Assistant
1 week ago
Careerbuilder-US Indianapolis, United StatesRole: Our client is seeking an Administrative Assistant who can manage multiple projects within the matrix organization. We're seeking a proactive and organized individual to provide essential support across multiple departments, ensuring smooth operations and efficient communic ...
-
Administrative Assistant
6 days ago
GEO Indiana Schools Indianapolis, United States:GEO Foundation Mission: · A sign that hangs above the entrance to all GEO Academies reads, Through these doors walk college graduates. GEO Foundation believes that all children should have access to a quality education that includes college and that education can Beat Poverty. ...
-
Administrative Assistant
17 hours ago
Daystar Directional Drilling, Inc Noblesville, United StatesDaystar Directional Drilling is a family owned and operated Christian company founded in 2002. Daystar exists to provide complete underground utility solutions for our Commercial, Municipal, and Residential customers by employing the highest standards of service knowledge, and cr ...
-
Administrative Assistant
6 days ago
GEO Indiana Schools Indianapolis, United StatesJob Description · Job DescriptionDescription:GEO Foundation Mission: · A sign that hangs above the entrance to all GEO Academies reads, Through these doors walk college graduates. GEO Foundation believes that all children should have access to a quality education that includes co ...
-
Administrative Assistant
1 week ago
EDCO WELDING AND HYDRAULICS INC Indianapolis, United StatesJob Description · Job DescriptionWe are seeking an Administrative Assistant to join our team You will perform clerical and administrative functions in order to drive company success. · Responsibilities: · Draft correspondences and other formal documents · Plan and schedule appoin ...
-
Administrative Assistant
5 days ago
Education Affiliates Indianapolis, United States Full timeRequisition Number · 22558Location · Fortis IndianapolisJob Description · Position Summary: · The primary role of the Administrative Assistant is provide clerical and administrative assistance to the Dean of Nursing, Assistant Dean of Nursing, and the nursing department. · Essen ...
-
Administrative Assistant
1 day ago
NCW Indianapolis, United StatesJob Description · Job DescriptionAdministrative Responsibilities: · Ordering and Procurement: Manage office supplies, break room essentials, and other necessary items. Place orders with vendors and ensure timely delivery. · Inventory Control: Keep track of office supplies and bre ...
-
Administrative Assistant
3 days ago
MSR Cosmos Indianapolis, United StatesJob Description · Job DescriptionTitle: Administrative Assistant · Location: 2 N Meridian St Indianapolis, IN 46204 · Job Type : Contract · Description: · The incumbent will: · -- Provide a wide range of administrative assistance to two programs within the Food Protection Divisio ...
-
Administrative Assistant
1 week ago
Westfield Outdoor, Inc. Indianapolis, United StatesJob Description · Job DescriptionResponsibilities: · The Administrative Assistant will report directly to the SVP of Product and Marketing. The Administrative Assistant responsibilities include making travel and meeting arrangements, preparing reports and maintaining appropriate ...
-
Administrative Assistant
1 day ago
LHH Recruitment Solutions Indianapolis, United StatesJob Description · Job DescriptionLHH is seeking a detail oriented Admin Assistant for a client located in the Indianapolis, IN area. The position is a indefinite contract with no set end date. The ideal candidates will have recent invoicing, AP/AR, and administrative experience. ...
-
Administrative Assistant
4 days ago
ADP - RNOOID0027213495 Indianapolis, United StatesJob Description · Job DescriptionWe are seeking an Administrative Assistant to join our team You will perform clerical and administrative functions in order to drive company success. · Responsibilities: · Draft correspondences and other formal documents · Plan and schedule appoin ...
-
Administrative Assistant
4 days ago
VS Engineering, Inc. Indianapolis, United StatesJob Description · Job DescriptionDescription:Administrative Assistant · Position Summary · Are you an experienced Administrative Professional looking to share your talent with one of the fastest growing civil engineering firms in the Midwest? At VS Engineering, we owe our success ...
-
Administrative Assistant
6 days ago
Indiana Biosciences Research Institute Inc Indianapolis, United StatesJob Description · Job DescriptionWe are the Indiana Biosciences Research Institute (IBRI). We are a leading translational research institute that advances academic and industry science through collaboration to improve patient health outcomes. Building your career at the IBRI in I ...
Administrative Assistant - Indianapolis, United States - ATC
Description
Position: Administrative Assistant
Location: Indianapolis, IN (Onsite)
Duration: 03 Months (Extendable)
Webcam or In Person Interview
CONTRACTOR ADMINISTRATIVE ASSISTANT DUTIES:
1.PHONES – Utilizing excellent customer service, answer agency main phone line via MSTeams in a courteous and patient manner and transfer to appropriate staff or department using agency contact listing.
2.VOICEMAILS – Check the admin. email inbox for voicemail messages and forward to the appropriate staff or department.
3.GUESTS/VISITORS/CAMERAS – Greet guests/visitors in a courteous manner, ask to help them and direct to appropriate staff or department. Watch lobby cameras for foot traffic or suspicious visitors.
4.CONTACT LISTINGS – Maintain a current contact listing for the agency and important numbers listing. This is a living document that needs updated often. A copy to be placed in IDHS Admin Asst MSTeams chat/files and distributed to all admins.
5.PACKAGE DELIVERIES – notify appropriate contacts of any FedEx or UPS boxes dropped off at the front desk.
6.COPY ROOMS – maintain each of the three copy rooms with paper and office supplies and maintaining copy machines.
7.SCANNING – scan old paper files into an online electronic software system.
8.VALIDATE PARKING – validate garage parking tickets when appropriate, via an online electronic software system.
9.MAINTENANCE REQUESTS – Submit maintenance requests via an online portal when maintenance requests to our IDHS area are submitted to the AA by staff.
10.IDHS CONFERENCE ROOMS – Maintain and update our IDHS conference room reservations via Outlook Calendar.
Possible future additional duties for a qualified applicant.
•EVENTS – assist other administrative and agency staff with events as needed.
•CONFERENCE CENTER RESERVATIONS – Ability to learn the State of Indiana's conference center room reservation form and system. Work with IDOA on special requests.
•PROCUREMENT – office supply orders from Office Depot & breakroom supplies from Fastenal via Excel spreadsheet.