Project Coordinator and Administrative Assistant - Marion, United States - Indiana Wesleyan University

Indiana Wesleyan University

Verified Company

Marion, United States

2 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Job no: 493764

Work type:
Administrative (Full Time), Temporary (Any)

Location:
Marion, IN

Categories:
Administrative/Professional, Office/Clerical

Job Title:
Project Coordinator and Administrative Assistant

Reporting Relationship:

Unit:
IWU-Marion

Department:
School of Theology & Ministry-IWU Marion

Campus Location:
Noggle Christian Ministries

Summary of Position:

The Project Coordinator and Administrative Assistant is responsible for providing project support to various initiatives and staff in the Imaginarium as well as providing administrative support to the Imaginarium staff.

This position requires strong skills in organization and hospitality.
-
Duties and Responsibilities

Manage Executive Director and Director's calendars as requested
Invite expert and notable guests to participate in various events, handling contracts, payments, travel and housing arrangements
Maintain professional correspondence with outside constituents from various organizations including Lilly Endowment, Inc. (LEI)
Provide administrative support including filing, typing, copying, setting up appointments, making travel arrangements, taking messages, and distributing materials for the Executive Director
Support preparation of university credit card reconciliation reports for the Executive Director
Work alongside the Director of Operations in travel arrangements and reimbursements for grantees in the Strengthening Ministry with Children Coordination Program
Develop and edit various forms of written communication
Develop and maintain office systems, policies, and procedures that support the coordination effort in compliance with Indiana Wesleyan University and LEI
Coordinate the preparation, collection, and submission of all necessary personnel actions including hiring documents, annual performance appraisals, time off requests, and time approvals
Maintain program databases as needed (including Airtable)
Assist in scheduling and planning staff retreats and continuing education opportunities
Assist staff in curation, production, and distribution of resource boxes
Work with staff in order to create a cohesive communication plan amongst grantees
Oversee program and staff supplies, needs, etc.
Administrate shared services
Attend leadership retreats and staff meetings
Participate in grantrelated activities
This position requires some travel and evening hours
Other duties as assigned

Qualifications:

According to Indiana Wesleyan University employment policy all employees must possess a strong Christian commitment and adhere to the standards outlined in the IWU Community Lifestyle Statement.

Education

Bachelors preferred

Experience

Demonstrated ability to work with individuals from diverse communities and cultures
Demonstrated organizational skills

Required Skills:

Excellent written, oral, and interpersonal communication skills
Excellent organization and problemsolving skills
Efficiency and accuracy completing tasks that require attention to detail
Ability to multitask and work without supervision
Selfstarter
Hospitalityminded
Excellent knowledge of Microsoft Word, Microsoft Excel, Microsoft Power Point, Adobe Suite
Ability to learn new databases and systems
Commitment to maintaining information confidentiality

Diversity Statement

IWU commits to create a community that reflects kingdom diversity. We will foster an intentional environment that exhibits honor, respect, and dignity. Acknowledging visible or invisible differences, our community authentically values each member's earthly and eternal worth. We refute ignorance and isolation and embrace deliberate and courageous engagement._

LIMITATIONS AND DISCLAIMER

As a religious educational institution operating under the auspices of The Wesleyan Church, Indiana Wesleyan University is permitted and reserves the right to prefer employees on the basis of religion (42 U.S.C., Sections 2000e1 and 2000e2)._
The above job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position. Employees will be required to follow other jobrelated instructions and to perform other jobrelated duties requested by their supervisor in compliance with Federal and State Laws._