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    Contract Administrator - Houston, United States - Houston Methodist

    Houston Methodist
    Houston Methodist Houston, United States

    2 weeks ago

    Default job background
    Description
    At Houston Methodist, the Contract Administrator position is responsible for managing the contracts across area of responsibility as assigned.

    This position presents contract recommendations for cost savings and operational efficiencies.


    The Contract Administration works closely with contracting, sourcing, legal, value analysis (VA), group purchasing organizations (GPOs), end users and suppliers.

    This position identifies opportunities, drives consensus and implements contracts.


    PEOPLE ESSENTIAL FUNCTIONS
    Responds to all communications from internal/external customers within defined service level agreement.
    Meets with assigned departments at least quarterly.

    Partners with key stakeholders, such as internal Supply Chain Management (SCM), end-user partners and external Vendor Partners, to complete product and service implementations, conversions, or changes.


    SERVICE ESSENTIAL FUNCTIONS
    Leads in request for proposal (RFP) processes and obtains informal bids/quotes.


    Manages bid process through contract award and implementation of products and services, including the set-up of supplies in the materials system and with distributor.

    Coordinates frequent meetings as appropriate with distributors, vendors and service providers for synchronization of contracted price, specifications, terms and conditions.

    QUALITY/SAFETY ESSENTIAL FUNCTIONS

    Responsible for audits of contract performance across all areas of assigned categories to ensure that the Health System is maximizing and obtaining earned contract value.

    Performs maintenance/distribution of contract modifications including terms and/or pricing with appropriate stakeholders.


    FINANCE ESSENTIAL FUNCTIONS

    Evaluates and prioritizes existing contracts for opportunities to improve contract benefits and/or reduce costs based on annual work plan savings in assigned discipline.

    Works closely with key stakeholders to determine most advantageous participation.
    Research and analyze GPO contracts and market information to identify the most cost-efficient contract opportunities.
    Ensures contract compliance with terms and conditions to achieve cost savings.

    Prepare financial analysis necessary to arrive at financial impact and report findings on as requested, required or appropriate.
    Negotiate contract pricing, terms and conditions and monitors price compliance throughout the lifecycle of the contract. Addresses contract price conflicts in conjunction with internal SCM functional teams as appropriate.

    GROWTH/INNOVATION ESSENTIAL FUNCTIONS

    Review current and existing contracts to identify additional value add for Houston Methodist.
    Identify areas of contract opportunity to increase contract penetration and reduce costs.
    Assumes responsibility for own professional development.

    Completes the My Development Plan (MDP).


    This job description is not intended to be all-inclusive; the employee will also perform other reasonably related business/job duties as assigned.

    Houston Methodist reserves the right to revise job duties and responsibilities as the need arises.

    EDUCATION
    Bachelor's degree in Supply Chain, Business or related field required


    WORK EXPERIENCE
    Five years of experience in contracting and supply chain; for internal

    employees four years of experience in contracting and supply chain

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