Contract Administrator - Houston, United States - City of Houston, TX

City of Houston, TX

Verified Company

Houston, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

POSITION OVERVIEW:

_Applications accepted from:
All Persons Interested_

_ Service Line:
Houston Public Works_

_ Section:
Drinking Water Operations_

_ Reporting Location: 7027 Ardmore St._

_ Workdays & Hours:
M - F, 8 a.m. - 5 p.m._
-
_Subject to change_

DESCRIPTION OF DUTIES/ESSENTIAL FUNCTIONS

Houston Water is a team of approximately 1,500 drinking water and wastewater professionals, including but not limited to operators, mechanics, engineers, scientists, planners, regulatory and business personnel.

The City of Houston Water and Wastewater Utility is a regulated public health agency governed by federal and state laws.

Our staff maintains professional licenses issued by the Texas Board of Professional Engineers, the Texas Commission on Environmental Quality and other public health agencies.

- Duties include but are not limited to:

Track and monitor all contract activities: purchases, invoices, quotes, proofs of delivery (PODs), requests for encumbrances, report accruals.
Continuously monitor contract capacity and perform contract capacity reviews prior to each purchase.
Maintain and update various DWO contract reports on the shared folder.
Prepare and track requests for additions, deletions, and changes to CTR/UDR assignments.
Work with finance group and other City departments to resolve problems regarding agreements.
Works with operational personnel to ensure compliance with agreements.
Research contract issues and prepares information relating to contracts, agreements, and practices; drafts correspondence to various individuals relating to established agreements.
Interprets contract documents and assists in the resolution of disputes.
Coordinates the development of new contracts by working with the end users to develop the scope of services, fee schedule and other required documents.
Attend Prebid meetings, answer vendor questions, develop bid evaluation matrix.
Monitor new contracts and contract renewals throughout the entire development phase until the contract award.

WORKING CONDITIONS
The position is physically comfortable; the individual has discretion about walking, standing, etc.

_This is a Department of Houston Public Works Management position at the Tier __II_
_ Level._

MINIMUM REQUIREMENTS:

EDUCATIONAL REQUIREMENTS:

Requires a Bachelor's degree in Public Administration, Business Administration, Government or closely related field.

EXPERIENCE REQUIREMENTS:

Two (2) years of contract compliance experience are required.

Professional experience related to the type of work to be performed may substitute for the education requirement on a year-for-year basis.

LICENSE REQUIREMENTS:

None

PREFERENCES:

Strong written communication skills with the ability to create clear, concise, wellorganized written documents with attention to detail.
Intermediate to advanced proficiency in Microsoft Office (Excel, Word, PowerPoint, etc.), DocuSign, Adobe Acrobat, SharePoint, SAP, and an ability to quickly grasp specialized software programs.
The ability to successfully manage multiple projects, priorities, and competing deadlines.
Procurement qualifications such as Certified Contract Manager (CTCM), Certified Contract Developer (CTCD), CPPO, CPPM or other equivalent professional procurement qualifications.

GENERAL INFORMATION:

SELECTION/SKILLS TESTS REQUIRED:
None

However, the department may administer a skills assessment test.

SAFETY IMPACT POSITION:
Yes**
SALARY INFORMATION

PAY GRADE: 22**
_APPLICATION PROCEDURES_
If you need special services or accommodations TTY 7-1-1)

If you need login assistance or technical support call

EOE Equal Opportunity Employer

The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy.

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