- The Administrative Assistant I perform general administrative duties and serves as the first point of contact for visitors and callers at the Project Management Office.
- Issues & keeps track of guest access badges.
- Maintains guest access badge log.
- Orders new badges for incoming staff and collects badges from outgoing personnel.
- Maintains conference room schedules and books meetings.
- Manages conference room calendars.
- Confirms recurring reservations.
- Reschedules any conflicting meetings.
- Receives office deliveries and directs deliveries to respective department.
- Places service calls to building/facilities management.
- Maintains program-wide Personal Time Off (PTO) calendar and log.
- Updates contact directories. Prepares and sends mail/FedEx as needed.
- Works with Office Manager/ Project Administrative Assistant to maintain inventory and order supplies.
- Assists Executive Management Team on ad-hoc assignments as needed.
- Other related duties as assigned.
- Excellent communications skills, both written and verbal
- Strong organizational skills
- Proficiency with Microsoft Office Suite
- Ability to work in a fast-paced environment
- High School Diploma or equivalent
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Administrative Assistant
5 days ago
Peace of Mind Life Management Services Los Angeles, United StatesJob Title: Administrative Assistant · Job Location: Los Angeles, CA · **Job Type**: Part-time, to grow into full-time · Pay: $20-$22 an hour · West LA Business Management Consulting Firm seeks a detail-oriented Administrative Assistant that is interested in learning and growing t ...
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Administrative Assistant
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DCX-CHOL Enterprises, Inc. Los Angeles, United StatesTeletronic Division of DCX-CHOL Enterprise's Inc. is seeking an entry level Administrative Assistant with the following qualifications: · **SUMMARY OF POSITION**: · As the Administrative Assistant you will manage tasks for the team such as creating reports, and other organization ...
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Administrative Assistant
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PHS Med Jobs Los Angeles, United States**Administrative Assistant | Full-Time | Boyle Heights, CA** · **About Us and Our Administrative Assistant Role**: · We're seeking a skilled Administrative Assistant to provide critical support at our vibrant healthcare facility. This role offers a unique opportunity to contribut ...
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Administrative Assistant
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Administrative Assistant
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Keck Medical Center of USC Los Angeles, United StatesThe Administrative Assistant for the department will provides administrative/secretarial support for the Doctor, including but not limited to assisting with all aspects of patient care, scheduling and coordinating the outpatient clinic, patient appointments and follow up. This in ...
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HEALTH ATLAST WEST LA Los Angeles, United States**Benefits**: · - Employee discounts · - Wellness resources · **Benefits/Perks** · - Discounted services for employees · - Career Growth Opportunities · **Job Summary** · **Responsibilities** · - Answer incoming phone calls and route them to the appropriate person · - Schedule ap ...
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Administrative Assistant
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Al Otro Lado Los Angeles, United StatesTHE ORGANIZATION · Al Otro Lado is a binational legal services and immigrant rights organization serving immigrants, asylum seekers and deported persons in Southern California, Tijuana, México, and beyond. We approach cases using a multidisciplinary, client-centered, harm reducti ...
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Administrative Assistant
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Safran Los Angeles, United States**Job description**: · - The Administrative Assistant maintains office services and administrates key activities to allow the business to run efficiently and promote employee engagement. · - This individual works with key business leaders to help organize office operations and pr ...
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Administrative Assistant
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Afterpay Los Angeles, United States**Company Description**: · - It all started with an idea at Block in 2013. Initially built to take the pain out of peer-to-peer payments, Cash App has gone from a simple product with a single purpose to a dynamic ecosystem, developing unique financial products, including Afterpay ...
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Administrative Assistant
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Center for the Pacific Asian Family Los Angeles, United States**Administrative Assistant** · Full Time; Non-Exempt (40 hours/week) · Starting Hourly Rate: $ $24.04 · **Make a difference in your community.** Do you believe in working towards justice through your direct advocacy? Do you want to join the team in the efforts towards self-determ ...
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Administrative Assistant
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DAVITA Los Angeles, United States11239 S Western Ave, Los Angeles, California, , United States of America · We encourage fun, on and off the clock. · Be the "face" of one of our outpatient or hospital facilities-and use your administrative skills to impact the lives of our patients and their families. In this su ...
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Administrative Assistant
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ISM Management Company Los Angeles, United StatesISM Management Company LLC has an immediate opening in West Los Angeles, California, for an Administrative Assistant for our fast-paced, professionally managed apartment communities. This position will support the President, Chief Financial Officer, and Human Resources Director. ...
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Administrative Assistant
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LoanHQ Los Angeles, United StatesJob Title: Executive Admin (Outbound Marketing and Data Entry) · Company: LoanHQ · Location: Downtown Los Angeles (DTLA), with free parking available in a gated lot · **Job Type**: Part-time, Permanent · **Salary**: $17/hr + Commission · **Benefits**: · - Competitive hourly wage ...
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Administrative Assistant
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Volunteers of America Los Angeles Los Angeles, United StatesAbout Us: · **_VOALA_** · **_Helping Our Most Vulnerable Change Their Life Stories_** · **PAY RATE**: $19.90-$20.95 PER HOUR · **JOB SUMMARY AND PURPOSE** · The Admin Asst I provides general office support, and acts as the office receptionist and telephone screener. Establishes a ...
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Administrative Assistant
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Simpson Thacher & Bartlett LLP Los Angeles, United States**Description/Job Summary** · The Administrative Assistant will support the Director of Administration and the Manager of Legal Recruiting and Associate Life. Under general supervision, the Administrative Assistant is responsible for administrative and office support functions su ...
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Administrative Assistant
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Adeptus Solutions, Inc. Los Angeles, United States**SUMMARY** · Adeptus Solutions Inc. is hiring a General Clerk III to support the Army National Guard (ARNG) - Recruit Sustainment Program (RSP) Services. The RSP General Clerk III is responsible for administrative functions and quality control in support of new ARNG enlistment r ...
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Administrative Assistant
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Nirvana Home Entertainment Los Angeles, United StatesThe Administrative assistant oversees the day-to-day administrative duties and operations of the company. The individual in this role supports other team members through a variety of tasks related to organization and communication. The administrative assistant works with technici ...
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Administrative Assistant
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C2PM Los Angeles, United States**About C2PM**:C2PM stands at the forefront of the construction consulting landscape, offering a full spectrum of program management, construction management, and specialized engineering services. We pride ourselves on tackling public works infrastructure, transportation, aviatio ...
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Administrative Assistant
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Tutor Me Education Los Angeles, United StatesTutor Me Education's office currently seeks an Administrative Assistant (Billing/AP/Payroll Clerk) to join a team of dynamic individuals vital to the daily operations of the firm. · - Supporting all billing and payroll operations · - Utilization of accounting and payables softwar ...
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Administrative Assistant
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Melrose Mac Inc. Los Angeles, United States**Administrative Assistant** · **Melrose Mac Inc** is currently seeking an experienced **Administrative Assistant** to join our team in **Los Angeles, California **. · **Job Summary**: · **Duties and Responsibilities**: · - Core duties and responsibilities include the following. ...
Administrative Assistant - Los Angeles, United States - PM2CM
Description
Answers and directs incoming telephone calls and takes messages.
Welcomes and directs guests and visitors to the Program Management Office.
Requirements