Administrative Assistant - Los Angeles, United States - Tutor Me Education
Description
Tutor Me Education's office currently seeks an Administrative Assistant (Billing/AP/Payroll Clerk) to join a team of dynamic individuals vital to the daily operations of the firm.
- Supporting all billing and payroll operations
- Utilization of accounting and payables software programs to perform duties and responsibilities
- Ensuring that all tasks and duties completed are done within the firm's set guidelines and policies
- Accurately and timely completing assignments
- Researching and responding to inquiries
- Displaying a positive, highenergy attitude within our team environment
- Reviewing and editing prebills in response to attorney and support staff requests
- Executing complex bills (i.e., multiple discounts, splitparty billing, preparation of electronic bills)
- Creating, printing and verifying the accuracy of invoices prepared for clients
- Reviewing and verifying the accuracy of supporting documentation as required
- Assisting with obtaining information required for ebilling and liaising with ebilling coordinators
- Reviewing and analyzing rejected invoices and assisting with their resolution
- Processing writeoffs per Firm policy
- Assistance with the creation and distribution of daily, weekly, monthly reports
- Assisting with yearend closing and reporting as required
- Assisting with special projects on various issues as needed
Requirements:
- Excellent verbal and written communication skills
- Excellent interpersonal and customer service skills
- Strong analytical, problemsolving and & productivity skills
- Excellent time management skills and the ability to work flexible hours to meet deadlines
- Ability to function well in a highpaced environment with shifting priorities
- Ability to maintain confidentiality, and to exercise discretion and good judgment
- Knowledge of bookkeeping procedures (posting, balancing, debits/credits and journal entries)
- Proficiency in basic accounting principles and the ability to perform mathematical functions
- College graduate with internship/work experience
Benefits
Why Should You Apply?
- Generous PTO plan
- Excellent growth and advancement opportunities
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