Human Resources Assistant - New York, United States - Macmillan Learning

Description

The HR Assistant provides administrative support to the Macmillan Learning HR team in a variety of areas including employee hires, changes and terminations, talent acquisition, culture management, data analysis, and process improvement. They will also be the main point of contact during new hire onboarding and will be able to tell employees where to find HR related information.

Studies have shown that women and people of color are less likely to apply for jobs unless they believe they can perform every job description task. We strongly encourage and welcome applications from individuals of all backgrounds, including women and people of color, to apply for this role. We're eager to meet people that believe in our mission and can contribute to our team in a variety of ways - not just candidates who check all the boxes. We believe in fostering a diverse and inclusive workplace, and we recognize that unique perspectives and experiences contribute to the strength of our team. If you are interested in applying, we encourage you to think broadly about your background and skill set for the role. We value your potential, and we are committed to providing a supportive and inclusive environment where all individuals can thrive and contribute their best.

Major responsibilities include, but are not limited to:

• Maintain accurate org charts of ML business units, making them accessible by all employees.
• Assist with the management of the contractor database (Delphi), assisting managers with processing errors and questions.
• Electronically file documents within employee personnel files in Therefore.
• Complete Verifications of Employment as needed.
• Process employee and supervisor changes within UKG.
• Enter PTO corrections and manual timesheets into UTM as needed.
• Field incoming requests for data and run reports as needed.
• Update process documentation as needed.
• Ensure all new employees are onboarded correctly, sending new hire paperwork and ensuring its completion, hiring/processing employees in our HRIS System, and managing the I-9 and Everify processes.
• Create the best possible new hire experience, by sending out welcome emails, delivering new hire and intern orientation, setting first day schedules and providing new hire resources to employees and managers.
• Coordinate equipment procurement and return, and systems access through on and off boarding notification process.
• Coordinate new hire access across ML digital platforms.
• Communicate with shared services HR when employees are on and off boarding to ensure seamless transitions with benefits, HRIS, and payroll.
• Provide assistance with various projects including but not limited to: Annual Reviews, Talent Assessment, bonus letters, compensation letters.
• Assist in ensuring that processes that are built for projects are efficient and easily replicable for subsequent cycles.
• Coordinate annual ML anniversary gifts.
• Prepare tuition reimbursement requests for review by the HR Business Partner.
• Assist with posting content on internal social media platforms such as LumApps
• Respond to general employee inquiries and requests on topics such as vacation policy or who to contact for employment verification letters, benefits, payroll and employee relations questions.
• Understand HR policies and processes to be able to provide employees with accurate assistance when needed.
• Shared inbox monitoring for the Macmillan Learning People Team.

Required Qualifications:

• Bachelors Degree
• 0 years experience required.
• Excellent organizational and follow up skills, including ability to prioritize and manage time effectively.
• Candidates should work efficiently, adapt easily, and be able to multi-task
• Strong interpersonal skills, excellent written and verbal communication skills, and exceptional computer skills, including Microsoft Suite and GSuite.
• Must have the ability to maintain confidentiality and exercise discretion.
• Ability to learn policies and procedures quickly.

Preferred Qualifications:

• Prior experience interning or working in a Human Resources setting preferred.
• Experience working with an HRIS database a plus.
• Understanding general employment laws.
• Experience in an office setting.

Salary Range: $42,000

Exemption Status: Non-Exempt

Physical Requirements:

Requires periods of close concentration in a sometimes busy and open office; must be able to multi-task. Must be able to work over 40 hours a week occasionally.

This is a hybrid role. 1-2 days a week are required in the NYC office.

Benefits

Regular full-time and qualifying part-time employees and their dependents are eligible for Macmillan benefits, effective on the employee's date of hire. Macmillan also offers health benefits coverage to qualifying same-sex and opposite-sex domestic partners (may require additional documentation) of active employees.

• Competitive pay and bonus plan
• Generous Health Benefits (Medical, Dental, Vision)
• Contributions to your 401k retirement account through Fidelity
• Generous paid time off, sick time, floating holidays, and paid holidays (Spring Reset Day , Juneteenth, Indigenous People's Day, Election Day, and more)
• Employee Assistance Program, Education Assistance Program
• 100% employer-paid life and AD&D insurance
• And much more

Macmillan Learning is a privately-held, family-owned company that inspires what's possible for every learner. We envision a world in which every learner succeeds. Through our content, tools and services, we aim to make that a reality. To learn more, please visit , join our Macmillan Community, stay connected to our Learning Stories blogs, or see us on LinkedIn, Facebook, or X. Macmillan Learning is a division of the Holtzbrinck Publishing Group, a global media company headquartered in Stuttgart, Germany.

We are an Equal Opportunity Employer. We are actively seeking job applicants who reflect a broad representation of differences, including race, ethnicity, religion, sex, sexual orientation, gender identity/expression, physical ability, neurodiversity, age, veteran, family and economic status and background, geographical background and status, and perspective. We believe that the best companies reflect the incredible diversity in viewpoints, backgrounds, and identities of the world in their staffs, and are committed to inclusive hiring across departments and levels. You can read more about our Diversity, Equity, & Inclusion initiatives here.

The successful candidate for this position will be an employee of Bedford, Freeman & Worth Publishing Group, LLC d/b/a Macmillan Learning. Bedford Freeman & Worth Publishing Group, LLC has developed an affirmative action program in compliance with the NY Department of Education's guidance. Portions of the affirmative action program are available for review by applicants and employees by contacting Human Resources at Macmillan Learning.

Qualifications