Administrative Assistant - Annapolis, United States - The Quest Organization

The Quest Organization Annapolis, United States

1 week ago

Description

Administrative Assistant - Capital Markets

Responsibilities:

?Coordinate and plan asset tours
Coordinate in-office visits for investors
Produce presentation materials; ensure they are grammatically correct and properly formatted
Complete ad hoc projects and special assignments by establishing objectives, determining priorities, managing time, gaining cooperation of others, monitoring progress, problem-solving, and making adjustments to plans
Organize and maintain legal files
Extensively use Microsoft Office Suite.
Attend team and departmental meetings to record meeting minutes and maintain record of meeting minutes for reporting.
Organize and maintain department electronic central filing system for shared documents
Build rapport with team members and departments
Manage expense report for the department leader.
Liaise with Corporate teams to assist in the set up of new office space, user access, parking and vendor contracts
Provide front office reception, serving as main office contact for visitors.
Maintain an inventory of office supplies and replenish stock with new items.

Qualifications

5+ years administrative experience
Bachelor's degree preferred
Proficiency in Microsoft Office Suite
Strong organizational, written, and verbal communication skills
Strong time management skills and ability to prioritize
Ability to work both independently and as a team
Ability to manage multiple projects simultaneously and be adaptable

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