- Answer incoming phone calls and route them to the appropriate person
- Schedule appointments and maintain a calendar
- Assist with provided color phases plans for projects, including planning, scheduling, apply for permit, certification and helping with resource allocation.
- Submit updated documents to customer such as Certificate of Insurance and company documents pertaining to the project.
- Organize meetings and take accurate minutes
- Collaborate with clients, architects, engineers, and subcontractors
- Write emails, memos, and letters and distribute them appropriately
- Contribute to company reports
- Maintain an organized filing system
- Develop, update, and maintain relevant office procedures
- High school diploma/GED required, Associate's degree or administrative training is preferred
- Previous experience as an Administrative Assistant or in a similar position
- Familiarity with standard office equipment such as printers and fax machines
- Excellent computer skills and knowledge of Microsoft Word, Outlook, and PowerPoint
- Highly organized with excellent time management skills and the ability to prioritize projects
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Administrative Assistant
2 weeks ago
Epic Management Solutions LLC Doral, United States**Benefits/Perks** · - Competitive Compensation · - Paid Time Off · - Paid Federal Holidays · - Career Growth Opportunities · **Job Summary** · **Responsibilities** · - Answer incoming phone calls · - Collecting payments from customers and accurately recording them in the system ...
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Roofing/construction Administrative Assistant
2 weeks ago
CSI CONSTRUCTION Medley, United States**Discover Your Future with CSI Construction: A Family Legacy in South Florida** · CSI Construction is looking to expand its team of administrative assistants. If you are looking for an opportunity for growth and career advancement at one of Florida's top construction companies, ...
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Administrative Assistant
4 days ago
Pasco County, FL Dade City, United States**Salary** · - $ $31.66 Hourly**Location** · - Dade City, FL**Job Type** · - Full Time**Job Number** · **Department** · - Community Services**Division** · - Cooperative Extension**Opening Date** · - 05/24/2024**Closing Date** · - 5/30/2024 11:59 PM Eastern**Salary Range** · - $ $ ...
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Administrative Assistant
2 weeks ago
FirstService Residential Miami Beach, United States**Job Overview**: · As an Administrative Assistant, you'll be responsible for providing a wide variety of administrative and staff support services. Performs office work directly related to property management and the general business operations of the association; May assist wit ...
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Administrative Assistant
1 week ago
Anthony Brunson P.A. Miramar, United StatesWe are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our Firm Administrator, managers and employees, assisting in daily office needs and general adm ...
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Administrative Assistant
2 days ago
FirstService Residential Miami, United States**Job Overview**: · As an Administrative Assistant, you'll be responsible for providing a wide variety of administrative and staff support services. Performs office work directly related to property management and the general business operations of the association; May assist wit ...
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Administrative Assistant
1 week ago
GBS Group Miramar, United StatesLocation: Miramar, Florida · - In Office · **Salary**: $40k to $45k per year · **About the role**: · As an Administrative Assistant at GBS Group, your primary responsibility will involve closely collaborating with colleagues to fulfill administrative duties for accountants, manag ...
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Administration Assistant
1 day ago
Planet Postings Miami, Florida, United StatesRequirements: · High School Diploma · 2 years experience · Loyal and hardworking · Available for full time · Good with customers · **Responsibilities**: · Answer phones and greet visitors · Schedule appointments and maintain calendars · Schedule and coordinate staff and other mee ...
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Administrative Assistant
2 weeks ago
LAND & SEA PROVISIONS LLC Pembroke, United States: · Who are we: · We are Land & Sea Provisions, a fast-growing concierge restaurant and hospitality wholesale company · What are we looking for: · Proficiency in Microsoft Office is a must-have for this role, and experience with Quickbooks would be an added advantage. · Job Detai ...
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Administrative Assistant/reception
1 week ago
Perm-Action, LLC Miami, United StatesOnly Text, Raul, · Administrative Support. 2yrs exp, High School or More, Bilingual, 6 hour shift, Monday to Thursday 10 am - 5 pm, by The Palms Mall by able to start immediately. · Pay: From $500.00 per week · Schedule: · - 8 hour shift · - Day shift · Ability to Relocate: · - ...
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Administrative Assistant/reception
1 week ago
Ghost Yachts Inc Miami Beach FL Miami Beach, United StatesSkills required: · + Ability to read, write and speak English at a professional level · + Excellent oral and written communication skills · + Answering of incoming telephone calls and inquiries · + Scheduling showings · + Management of Calendars · + Greeting of clients, brokers a ...
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Administrative Assistant
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Concorde Career Colleges, Inc. North Hollywood, United StatesOverview: · ***: · **Administrative Assistant · - Nursing Progam**: · **Are you ready to be a driving force behind transforming healthcare education? Join our team as an Administrative Assistant supporting the Nursing Program at Concorde Career Colleges. Your key responsibilities ...
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Administrative Assistant
1 week ago
OneWater Marine Fort Lauderdale, United StatesAdministrative Assistants at Denison Yachting are passionate about delighting customers and supporting the Charter Management Team in order to exceed their volume and margin bookings goals. The position is non-exempt. · **Duties & Responsibilities** · - As a member of the Denison ...
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Temp- Administrative Assistant
2 days ago
FirstService Residential Miami, United States**Job Overview**: · As an Administrative Assistant, you'll be responsible for providing a wide variety of administrative and staff support services. Performs office work directly related to property management and the general business operations of the association; May assist wit ...
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Administrative & Marketing Assistant
5 days ago
Florida Pool and Leak Specialists Miami, United StatesLOCATION: West Miami · Home Office · **Temp work with 21-30 hours per week. Could turn into future steady full time** · MUST HAVE EXPERIENCE IN ONLINE QUICKBOOKS (BOOKKEEPING, ACCOUNTING AND BILINGUAL ALONG WITH SOME MARKETING BACKGROUND) · About us: · Florida Pool and Leak Speci ...
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Administrative Assistant
1 week ago
Crew Mail Services Fort Lauderdale, United States**Benefits**: · - 401(k) · - Employee discounts · - Flexible schedule · **Job Summary** · **Responsibilities** · - Place & receive online orders for crew, send invoices · - Send Package Manifests, Fleet Visitor Requests to access the ships · - Request Dock access for the ship del ...
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Administrative Assistant
2 weeks ago
Imperial Privacy Systems LLC Pompano Beach, United StatesImperial Privacy Systems is looking for an energetic Administrative Assistant to join our growing team. We are a Pompano Beach based manufacturer focused on the healthcare industry and have been in business for over 50 years. This role will be responsible for assisting the manage ...
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Administrative Assistant
2 weeks ago
Memorial Healthcare System Hollywood, United StatesAt Memorial, we are dedicated to improving the health, well-being and, most of all, quality of life for the people entrusted to our care. An unwavering commitment to our service vision is what makes the difference. It is the foundation of The Memorial Experience. · **Summary**: · ...
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Administrative Assistant
1 week ago
Moss Fort Lauderdale, United StatesMoss is a national privately held construction firm providing innovative solutions resulting in award-winning projects. With regional offices across the United States, Moss focuses on construction management, solar EPC, and design-build. The company's diverse portfolio encompasse ...
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Light Administrative Assistant
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Dovis Plumbing North Miami Beach, United StatesClient Care Specialist - Customer Service** · **WHY SHOULD YOU JOIN OUR TEAM OF CSRs?** · **ABOUT DOVIS PLUMBING** · Helping homeowners in the Miami & Broward areas fix their plumbing issues is what we do. With vast experience in installations, replacements, and repairs, we pride ...
Administrative Assistant - Hialeah, United States - UV Fire Protection Systems Inc
Description
Job Description
Job DescriptionJob SummaryWe are seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will provide support to our office employees, ensuring they have all the information and resources they need to perform their best. Your responsibilities will include answering phone calls, scheduling appointments, planning meetings, and writing correspondence. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor.Responsibilities