Administrative Assistant - Dade City, United States - Pasco County, FL

Pasco County, FL
Pasco County, FL
Verified Company
Dade City, United States

3 weeks ago

Mark Lane

Posted by:

Mark Lane

beBee recruiter
Description

Salary
- $ $31.66 Hourly
Location

  • Dade City, FL
    Job Type
  • Full Time
    Job Number

Department

  • Community Services
    Division
  • Cooperative Extension
    Opening Date
  • 05/24/2024
    Closing Date
  • 5/30/2024 11:59 PM Eastern
    Salary Range
- $ $31.66
Pay Grade

  • N34 (Nonexempt position)
    Salary Disclosure
  • Pay rates are based on education, skill, experience level and internal equity.
    DESCRIPTION

BENEFITS

QUESTIONS

General Description:


JOIN OUR TEAM AS AN ADMINISTRATIVE ASSISTANT

  • Responsible and advanced clerical work, which includes administrative responsibility in a major department. Positions allocated to the class differ from positions in the class of Senior Secretary either because of the independent performance of more complex secretarial tasks or because responsibility is involved for the operation of a complex office.

Essential Job Functions:


  • Acts as a personal assistant and/or aide to the Chief Information Officer of the Information Technology department. Performs payroll duties for the department and divisions. Schedules all department training. Prepares and processes all department travel documents and submits for payment. Performs duties of an administrative aide nature for the director. Participates in the work of the director such as interviewing office visitors and issuing information regarding the services or operation of the unit. Acquires appropriate approvals and routes related request forms for processing. Keeps director's calendar and schedules appointments. Advises director of important meetings. Takes minutes of conferences, meetings, and official functions as required. Prepares forms, correspondence or memorandums independently and composes letters for director's signature. Sets up and maintains files. Files letters, reports, and related technical information in the prescribed manner. Assembles information for director's use. Creates reports and collates data utilizing a personal computer. Receives and screens callers. Refers callers to other employees, officials, or departments. Assists and offers direction to other clerical staff as needed. Assists director in the formulation of the budget. Processes purchase orders for the department as needed. Maintains and/or orders supplies for the department. Helps the Director write, edit, and post blogs and other educational materials as needed. Ensures employees leave requests and time approvals are processed by the deadline. Performs related work as required.

Minimum Requirements:


PHYSICAL SKILLS:
Ability to communicate effectively using Verbal, written and visual communication.


EDUCATION, TRAINING AND EXPERIENCE:

Graduation from an accredited college or university with an Associate degree and two (2) years' experience in secretarial and/or clerical experience including typing experience and the operation of a personal computer
OR graduation from high school or possession of an acceptable equivalency diploma and four (4) years of experience.


In House Employees:
This position qualifies for DAP.


LICENSES, CERTIFICATIONS OR REGISTRATIONS:
Must possess a valid Florida driver's license.


ADA STATEMENT:

A qualified employee or applicant with a disability may be afforded a reasonable accommodation to perform the essential job functions of a position in compliance with the Americans with Disabilities Act.


DRUG-FREE WORKPLACE:
Pasco County BOCC is a drug-free workplace in accordance with Federal and Florida law.


EMERGENCY RESPONSE/RECOVERY ACTIVITIES:
All employees will be required to work before, during, or after an emergency.

During an emergency, employees may temporarily be assigned to work and perform duties outside the normal scope of their position, location and work schedule to fit the needs of the County and its citizens.


VETERANS' PREFERENCE:

Under Section 295.07, F.S., Chapter SSA-7, Pasco County BCC provides to Veterans, that preference in appointment will be given to preference-eligible applicants.


PASCO COUNTY WAS VOTED ONE OF THE NATION'S TOP WORK PLACES FOR 2021

Agency

  • Pasco County
    Address
7536 State Street

New Port Richey, Florida, 34654


Phone
**Website

General Description:


JOIN OUR TEAM AS AN ADMINISTRATIVE ASSISTANT

  • Responsible and advanced clerical work, which includes administrative responsibility in a major department. Positions allocated to the class differ from positions in the class of Senior Secretary either because of the independent performance of more complex secretarial tasks or because responsibility is involved for the operation of a complex office.

Essential Job Functions:


  • Acts as a personal assistant and/or aide to the Chief Information Officer of the Information Technology department. Performs payroll duties for the department and divisions. Schedules all department training. Prepares and processes all department travel d
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