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    Workplace Experience Coordinator - New York, United States - Global Atlantic Financial Group Opportunities

    Global Atlantic Financial Group Opportunities
    Global Atlantic Financial Group Opportunities New York, United States

    1 week ago

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    Description

    Position Overview

    • Managereceptionarea and common spaces like conference rooms to ensure they maintain a professional appearance.
    • Welcome employees, vendors, and visitors handle the door traffic
    • Manage all seating and provide support to onsite employees and visitors
    • Consult with KKR facilities and service teams as necessary to maintain general appearance of the office
    • Manage conference room calendars including scheduling internal and external appointments, confirming meetings, and coordinating with others as needed
    • Ensure copy room and supply closets are stocked with paper and supplies
    • Manager and coordinate supply ordering with admin team

    Security

    • Onboarding new employees -createandmaintainbadges through Genetecand working with the KKR security team
    • Manage visitor and visitor badges

    Health and Safety

    • Act as point of contact and floor warden for evacuation drills and events
    • Manage dailysafety protocols to ensuretheofficesareclean, surfaces are being disinfected, and PPE is stocked

    Vendor/Relationships

    • Maintain relationships withKKR Facilities team,KKR Conference Center team, Catering team,technology support team and any other internal/external vendors that support theday-to-dayoperations of the office

    Mail/Deliveries

    • Open, organize and distribute incoming mail and other deliveries
    • Manage the outgoing mail/package process

    In Office Events/Townhalls/Meetings

    • Provide support for events in the office, including Townhalls, significant visitor meetings (eg,pre-board, QBR)and other events to be determined, but responsibilities may include:
      • Sourcing and scheduling support vendors
      • Arranging furniture as needed
      • Communicating with office regarding high-touch visitors / meetings
      • Working with IT to coordinate AV support
      • Arranging catering as needed
    • Pantry/office supply ordering, inventory, provisioning as needed

    Projects/Support

    • Assisting with special projects and performing other administrative duties and functions as requested.
    • Working with the NYC Admin team to provide additional support when needed
    • Manage theiOfficeseatingreservationsystem and provide support to onsite employeesand visitors

    Requirements/Skills:

    • Minimum3years of relevant experience
    • Proficient with MS Office Suite, including Outlook, Excel, Teams, PowerPoint, Word
    • This is an in-office position that requires to be in the office 5 days per week
    • Technically advanced, ability to learn new systems
    • Ability to maintain confidentiality
    • Must be able to maintain a professional attitude
    • Skilled communicator written and verbal
    • Able to multitask, manage time wisely; detail-oriented
    • Team-player with a positive attitude
    • Self-motivated and highly organized with the ability to prioritize, communicate clearly and demonstrate a sense of urgency
    • Strong service orientation and willingness to learn
    • This position is not eligible for visa candidates now or in the future

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