People Experience Coordinator - Woodside, United States - Filoli Historic House and Garden

Filoli Historic House and Garden

Verified Company

Woodside, United States

2 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Filoli is a 654-acre historic site of the National Trust for Historic Preservation, located on the San Francisco Bay Peninsula near Woodside, CA, and one of the finest remaining country estates of the early 20th century.

As a team member here, you will be able to connect rich history with a vibrant future through beauty, nature and shared stories.

You have the opportunity to preserve, build upon and share the wonder of this place.

In our daily interaction with guests, we envision a time when all people honor nature, value unique experiences and appreciate beauty in everyday life.

In this position, you have the opportunity to engage in the Strategic Plan, centered on connecting to our community, and support the launch of a site plan and capital campaign designed to provide Filoli guests greater access to nature.

Filoli's culture is rooted in integrity and we are accountable for our work, actions, and impact on our visitors, community, and environment.

Through our values, Filoli Team members are committed to being Inclusive, Welcoming, Innovative, Collaborative, and committed Stewards using sustainable practices for the future.

Are you seeking a workplace that is focused on people and staff experiences? Do you want to help create an engaging experience for staff and a people centered work culture? Filoli recognizes people are core to success and has a top level strategic goal of being an industry-leading workplace of choice.

The People Experience Coordinator has the exciting opportunity to enhance our welcoming environment where all employees can continuously learn and grow.

The Coordinator's projects will encompass employee engagement, on-boarding and off-boarding, professional development, reporting/compliance and supporting our People & Culture initiatives.

Responsibilities involve exposure to sensitive information and requires considerable use of tact, diplomacy, discretion and judgment.

ESSENTIAL DUTIES AND RESPONSIBILITIES INCLUDE:

Overall, the People Experience Coordinator will be proactive and assist with employee related matters as well as interpretation of People & Culture policies and procedures.

The Coordinator will provide support to the Director of People Operations and oversee projects for People Operations Assistant, and be able to engage with colleagues throughout the organization.

Creating a Welcoming Environment from Day One

Participate in recruitment efforts as necessary by the Talent Acquisition Specialist;
Organize and coordinate monthly new hire onboarding with hiring managers and People Operations Assistant;
Oversee employee onboarding, benefits enrollment and other new hire documents;
Orient new employees to the organization and serve as point person for all new employee questions;
Coordinate with Director of People Operations and hiring manager to develop offboarding process and exit survey, including separation checklists and termination documents;

Promoting Employee Benefits

Serve as primary contact for benefit vendors as well as oversee the administration of health and welfare plans, including enrollments, changes and terminations;
Encourage participation in Filoli's 401(k) program and address employee questions;
Organize the open enrollment process once a year and ensure accurate recordkeeping and proper deductions;
Facilitate resolutions to employee benefit questions and assist with benefit audits;
Process workers' compensation claims;

Supporting Employee Engagement

Assist with the performance review process and manage the process on the HRIS;
Serve on the DEAI Task Force and Employee Wellness Committee and lead projects and events related to them;
Organize and assist with employee appreciation and recognition events;
Oversee job descriptions for all departments and update on a regular basis;
Ensure professional development opportunities are accessible to staff;
Manage personnel records and employee files;

General

The People Experience Coordinator will possess a basic understanding of human resources laws and regulations while working regularly with confidential information.

The Coordinator will also provide welcoming and helpful service to staff, volunteers, members and guests.

It is important that the Coordinator works a flexible schedule based on the needs of the organization and can be available to dependably see projects through to completion.

The Coordinator will plan, manage and/or participate in special projects or activities as needed to respond to business needs. Lastly, the Coordinator will uphold all Filoli's policies, procedures, guidelines and standards.

SUPERVISORY RESPONSIBILITIES
This position will supervise projects with the People Operations Assistant and other ad hoc People and Culture department projects.

MINIMUM QUALIFICATIONS
An individual must be able to perform each essential duty listed above and any additional responsibilities as directed as well as satisfy the educational and skill requireme