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    Executive Assistant - Detroit, United States - Henry Ford Health System

    Henry Ford Health System
    Henry Ford Health System Detroit, United States

    3 weeks ago

    Default job background
    Full time
    Description

    GENERAL SUMMARY:

    Under limited supervision from a Senior Level Executive in Leadership, provides personal and administrative support services such as preparing correspondence in final form, receiving visitors, scheduling meetings, maintaining files and conducting special projects as assigned.

    Duties require a thorough knowledge of supervisor's areas of responsibility in order to gather data and prepare reports, answer correspondence, conduct projects and so forth.

    All work is of a highly confidential nature.

    EDUCATION/


    EXPERIENCE REQUIRED:

    • High School Diploma/G.E.D. required in order to compose and prepare a variety of confidential reports, tables, memorandums, etc. Associates Degree in business or a secretarial field from a business school or college preferred.
    • This position will be with an in-house legal department in a health care setting and must also support several attorneys within that team. Therefore, prior experience in a legal setting is highly preferred, and prior experience in a health care setting is desirable.
    • Ability to read and write in order to proof and edit nonroutine reports and legal documents, correspondence and the like for sentence structure and readability as well as draft correspondence and reports, perform semi-complex arithmetic calculations when preparing administrative reports, monitoring budgets and the like, and develop and oversee maintenance of recordkeeping and filing systems at a level normally acquired through completion of two years of business school.
    • Ability to type complex tables, forms, reports and the like from rough draft or dictation at 50 w.p.m. and use one or more software packages.
    • Approximately five to seven (5-7) years OF progressively more responsible legal and/or health care related executive/administrative assistant work experience necessary in order to gain in-depth understanding of organizational policies, procedures, and operations in order to assume a variety of high-level administrative details including arranging meetings and conferences without prior clearance, answering semi-complex correspondence, assembling highly confidential and sensitive information, answering questions of influential callers and so forth.
    • Interpersonal skills necessary in order to effectively communicate with a diverse group of influential external and internal callers and visitors, often dealing with sensitive/highly confidential matters.
    • Analytical and tech-support skills necessary in order to handle semi-complex administrative details such as technology software applications (i.e., Outlook scheduling, WebEx/Teams meetings, MS Office applications) and associated hardware considerations to support frequent remote/tele-meetings, preparing special non-recurring reports by combining confidential data from several sources and scheduling and handling administrative/secretarial needs of executive supervisor and the rest of the legal team.
    Additional Information


    • Organization:
    Corporate Services


    • Department:
    Legal Affairs

    Additional Details

    This posting represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions.

    It should be understood, therefore, that incumbents may be asked to perform job-related duties beyond those explicitly described above.

    Overview


    Partnering with nearly 2 million people on their health journey, Henry Ford Health provides a full continuum of services at 250 care locations throughout southeast and south central Michigan.

    With 33,000 valued team members, Henry Ford is also among Michigan's largest and most diverse employers. Our superior care and discoveries are powered by nearly 6,000 physicians, researchers and advanced practice providers. Learn more

    Benefits

    Whether it's offering a new medical option, helping you make healthier lifestyle choices or

    making the employee enrollment selection experience easier, it's all about choice. Henry

    Ford Health has a new approach for its employee benefits program - My Choice

    Rewards. My Choice Rewards is a program as diverse as the people it serves. There are

    dozens of options for all of our employees including compensation, benefits, work/life balance

    and learning - options that enhance your career and add value to your personal life. As an

    employee you are provided access to Retirement Programs, an Employee Assistance Program

    (Henry Ford Enhanced), Tuition Reimbursement, Paid Time Off, Employee Health and Wellness, and a whole host of other benefits and services. Employee's classified as contingent status are not eligible for benefits.

    Equal Employment Opportunity/Affirmative Action Employer

    Equal Employment Opportunity / Affirmative Action Employer Henry Ford Health is

    committed to the hiring, advancement and fair treatment of all individuals without regard to

    race, color, creed, religion, age, sex, national origin, disability, veteran status, size, height,

    weight, marital status, family status, gender identity, sexual orientation, and genetic information,

    or any other protected status in accordance with applicable federal and state laws.
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