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    Executive Assistant - Detroit, United States - The Salvation Army Great Lakes Division

    The Salvation Army Great Lakes Division
    The Salvation Army Great Lakes Division Detroit, United States

    1 week ago

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    Description
    Executive Assistant: Reports To: Executive Director

    Come join an amazing team that helps the community every day

    Position Summary:

    Provides general administrative and clerical assistance to the executive administration of the Harbor Light System.

    Essential Responsibilities:
    • Manage the schedule, calendar, and select communications of the Executive Director
    • Organizes meetings, including scheduling, sending reminders, and organizing catering when necessary
    • Process and distribute confidential and sensitive documents
    • Receive, sort, file and retrieve forms, correspondence and documents
    • Prepare and format correspondence and reports
    • Perform various clerical duties using Microsoft Office software including Word, Excel, Power Point, and Publisher
    • Assist in the coordination and execution of Harbor Light system-wide events
    • Compiles and formats analytical and informational reports
    • Maintains confidential data bases, spread sheets, and dashboards
    • Maintain various records and documents for company executive(s)
    • Draft, review and send communications on behalf of company executive(s)
    • Maintains strict confidence in regards to information and protects operations by keeping information confidential
    • Take minutes at Advisory Council meetings
    Qualifications:
    • Excellent written and verbal communication skills
    • Highly organized
    • Strong time-management skills with the ability to multitask
    • Ability to pay attention to detail
    • Must possess the ability to work independently
    • T.B Test and police clearance required
    Education/Experience:
    Must possess a high school diploma or equivalent
    • Two years of experience in clerical work or any equivalent combination of education, training and experience that demonstrates the ability to perform the duties of the position
    Computer Skills:
    • Must possess advanced Microsoft Office software skills
    Certificates and Licenses:
    • Valid State of Michigan Driver License and approval of Salvation Army
    • Microsoft Office Specialist Certification preferred.
    Physical Demands:
    • Ability to lift 10 pounds
    • Frequent sitting for long periods of time.
    • Capability to visually inspect packages, equipment, and fixtures, as well as observe people and events
    • The ability to hear and understand information and ideas presented through spoken words and sentences.
    • Ability to use a computer keyboard and or handwrite.
    • Capability to use standard office machines like copiers and fax machines.
    Work Environment:
    • Office setting
    In addition: Must be highly organized, motivated, a self starter with the ability to multi-task, be creative.
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