Executive Assistant - Farmington, United States - Otis

Description

Date Posted:

Country:
United States of America


Location:

OT494: 5FS - Farmington, CT 5 Farm Springs, Farmington, CT, 06032 USA

Otis is the world leader in reliable, efficient, and technologically advanced elevators, escalators, and people-moving systems.

Our revolutionary Gen2 elevators, energy-saving ReGen drives and NCE "green" escalator have clearly set the industry standard for innovation, safety and performance.

More than 2.4 million Otis elevators and escalators are currently in operation throughout 200 different countries. We are proud to have a global team that continues to rise to the challenges of a fast-moving company. Together, the people of Otis are creating new ideas and opportunities by collaborating across time zones, geographies, and cultures. So just imagine where we can take you

If you thrive in a fast-paced environment and are looking for an opportunity to develop your career, then we have a wonderful opportunity for you in our Engineering organization.

We are seeking a high energy, self-starter who will be responsible for planning and directing all administrative, financial, and operational activities for the organization's Global Engineering Leadership Team, based in Farmington, CT.

JOB RESPONSIBILITIES:

• Manage and maintain schedules, appointments and international/domestic travel arrangements for SVP, Engineering as well as other members of the senior leadership team, as needed; prepare detailed meeting and travel itineraries; submit and monitor completion of related expenses.
• Prepare and edit correspondence, communications, presentations, and other global documents including Global Town Halls, annual planning meetings, global engineering meetings, and leadership events.
• Schedule and provide onsite support for key leadership meetings, including but not limited to: Quarterly Global Town Halls, Annual Planning, Talent Reviews, and Fellows Events
• Support meeting preparation and follow up: reviewing upcoming meetings, to ensure materials are available and distributed in advance, and providing agendas or documents to meeting attendees, as necessary.
• Prepare communications and materials for the site leadership and consolidate reports and materials for leadership meetings, including senior business reviews.
• Partner closely with Human Resources and the Engineering Chief of Staff to support and schedule key initiatives for the department
• Provide support with scheduling onboarding activities for newly appointed leaders.
• Interface with all levels of the organization and with external customers in a professional and effective manner
• Manage special projects and engineering initiatives, as necessary.
• Handle sensitive information with the utmost confidentiality and professionalism.

EXPERIENCE / QUALIFICATIONS:

• Highly organized with strong attention to detail, and ability to manage multiple priorities
• Excellent communication skills, both written and verbal
• Strong collaboration skills, ability to build partnerships with leadership team, and manage confidential projects.
• Action oriented, proven record of accomplishment in driving for results.
• Takes initiative; results oriented; influences others to achieve common goals.
• Strong skills with Microsoft Office (Outlook, Teams, Excel, Word & PowerPoint)
• Experience with Microsoft X Project desirable

EDUCATION / CERTIFICATIONS

• Bachelor's degree preferred
• If you live in a city, chances are we will give you a lift or play a role in keeping you moving every day.
• Otis is the world's leading elevator and escalator manufacturing, installation, and service company. We move 2 billion people every day and maintain approximately 2.2 million customer units worldwide, the industry's largest Service portfolio.
• You may recognize our products in some of the world's most famous landmarks including the Eiffel Tower, Empire State Building, Burj Khalifa and the Petronas Twin Towers We are 69,000 people strong, including engineers, digital technology experts, sales, and functional specialists, as well as factory and field technicians, all committed to meeting the diverse needs of our customers and passengers in more than 200 countries and territories worldwide. We are proud to be a diverse, global team with a proven legacy of innovation that continues to be the bedrock of a fastmoving, highperformance company.
• When you join Otis, you become part of an innovative global industry leader with a resilient business model. You'll belong to a diverse, trusted, and caring community where your contributions, and the skills and capabilities you'll gain working alongside the best and brightest, keep us connected and on the cutting edge.
• We provide opportunities, training, and resources, that build leadership and capabilities in Sales, Field, Engineering and Major Projects and our Employee Scholar Program is a notable point of pride, through which Otis sponsors colleagues to pursue degrees or certification