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    Administrative Assistant - Boynton Beach, United States - HADASSAH ZIONIST ORG

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    Description

    Job Description

    Job DescriptionThe Administrative Assistant is responsible for providing clerical and administrative support for the four Regions of Hadassah Florida.

    Job Responsibilities

    • Monitor General Voicemail Box, respond to messages or forward to appropriate person.
    • Monitor Consolidated Florida email account. Forward emails to appropriate staff as needed.
    • Send out meeting notices and receive RSVPs.
    • Monitor online registration and send to appropriate volunteer
    • Schedule zoom for Staff and volunteer
    • Maintain Hadassah Florida electronic calendar, sharing events with Florida regions' staff and volunteers as appropriate.
    • Create and maintain portfolio holder (PIF) directories for Hadassah Florida and its component Regions.
    • Create mail merges of correspondence and labels.
    • Monitor open rates for email campaigns and inform appropriate director of findings.
    • Using the appropriate online programs and/or software, maintain segmented email distribution lists for various categories of volunteers and staff. Assist in sending eblasts as needed.
    • Keep electronic files organized
    • Create and send electronic responses from online registration website
    • Assist Programming Associate with creating online event surveys
    • Send to volunteers weekly program registrations
    • Other duties, as required.

    Required Skills, Education or Experience

    • AA or 2-3 years equivalent experience
    • Proficiency in Microsoft Office products at an intermediate level
    • Effective interpersonal and organizational skills, both written and oral. Excellent communication skills
    • Ability to work in a detail-oriented, precise, organized, and proactive manner.
    • Ability to multi-task and work independently

    Monday, Wednesday and Thursday: 9:00AM-4:10PM


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