Administrative Assistant I - Fort Lauderdale, United States - Nova Southeastern University

Nova Southeastern University
Nova Southeastern University
Verified Company
Fort Lauderdale, United States

3 weeks ago

Mark Lane

Posted by:

Mark Lane

beBee recruiter
Description

Administrative Assistant I :


Job Number: 505605


Work Type:
Full Time with Full Benefits


Location:
Fort Lauderdale-Davie, Florida


Department:
Executive Office


Categories:
Hospitality - Grande Oaks Golf Course


About Us:


We are excited that you are considering joining Nova Southeastern University


Nova Southeastern University (NSU) was founded in 1964, and is a not-for-profit, independent university with a reputation for academic excellence and innovation.

Nova Southeastern University offers competitive salaries, a comprehensive benefits package including tuition waiver, retirement plan, excellent medical and dental plans and much more.

NSU cares about the health and welfare of its students, faculty, staff, and campus visitors and is a tobacco-free university.

We appreciate your support in making NSU the preeminent place to live, work, study and grow. Thank you for your interest in a career with Nova Southeastern University.

  • NSU considers applicants for all positions without regard to race, color, religion, creed, age, sex, sexual orientation, gender identity or expression, genetic information, disability, political affiliation or belief, national origin, marital or veteran status or any other legally protected status._

Job Title:


  • Administrative Assistant I
    Location:
  • Fort Lauderdale-Davie, Florida
    Work Type:
  • Full Time with Full Benefits
    Job Category:
  • Non-Exempt
    Hiring Range:

Pay Basis:

Hourly


Subject to Grant Funding?:


  • No
    Essential Job Functions:
  • 1. Manages the telephone system, answers calls and delivers messages to appropriate recipients.
  • 2. Ensures that all safety and accident policies and procedures are in place and consistently followed by members and guests.
  • 3. Accommodates members and member guests. Listens to complaints. Responds and resolves or forwards to appropriate managers for follow up.
  • 4. Provides administrative support to Food and Beverage Manager, Special Event Director, Executive Chef and membership Liaison.
  • 5. Assists managers to create monthly calendars and flyers of other upcoming events and mails to members and guests. Is familiar with all events and menus. Assists Catering Department and Food & Beverage Manager with special orders for catered events such as invitations, floral and entertainment. Assists the Accounting Department with monthly mailing of members' invoices.
  • 6. Manages guest reservation system. Takes meal and dining reservations. Creates guests' personalized menus daily.
  • 7. Assists with mail, FedEx and UPS packages. Logs in all deliveries.
  • 8. Stages the reception area and foyer. Maintains a neat, upscale appearance.
  • 9. Performs other related duties as assigned or requested by supervisors/managers

Marginal Job Functions:


Required Knowledge, Skills, & Abilities:


  • 1. Must be personable, friendly and possess good communication skills.
  • 2. Must be computer literate and be able to type at least 40 wpm.
  • 3. Must be able to meet deadlines and work under pressure.
  • 4. Must have previous customer service training and/or experience.
  • 5. Tech savvy with strong written and verbal communication skills
  • 6. Advanced knowledge of Microsoft Word and Excel with the ability to design spreadsheets and Word documents

Job Requirements:


Required Certifications/Licensures:


Required Education:


  • High School Diploma or Equivalent
    Major (if required):

Required Experience:


  • Minimum two (2) years administrative experience including customer service

Preferred Qualifications:


  • Experience at a private club or resort.
    Is this a safety sensitive position?
  • Yes
    Background Screening Required?
  • Yes
    Pre-Employment Conditions:

Sensitivity Disclaimer:


  • Nova Southeastern University is in full compliance with the Americans with Disabilities Act (ADA) and does not discriminate with regard to applicants or employees with disabilities, and will make reasonable accommodation when necessary.***
    Advertised: May 15, 2024 Eastern Daylight Time

Applications close:
Aug 15, 2024 Eastern Daylight Time
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