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    Sr Administrative Assistant - Dallas, United States - Oxy

    Oxy
    Oxy Dallas, United States

    2 days ago

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    Description
    Sr Administrative Assistant Description

    Contribute. Grow. OxyChem. Looking for a challenge? Desire to achieve your true potential? OxyChem is a growing, action-oriented, safety driven chemical manufacturing company continually striving to be the best in the business while staying focused on environmental protection. The secret to our success has and will continue to be our people.

    Occidental Chemical Corporation (OxyChem) is a leading North American manufacturer of polyvinyl chloride (PVC) resins, chlorine, and caustic soda – key building blocks for a variety of indispensable products such as plastics, pharmaceuticals, and water treatment chemicals. Other OxyChem products include caustic potash, chlorinated organics, sodium silicates, chlorinated isocyanurates and calcium chloride. OxyChem's market position is among the top three producers in the United States for the principal products it manufactures and markets. Based in Dallas, Texas, the company has manufacturing facilities in the , Canada, and Latin America.

    In a fast-paced industry that demands precision, we create a supportive workplace where the safety and well-being of our employees are paramount. We are committed to rewarding top performers, offering very competitive pay and benefits, and providing tremendous career development opportunities. We are looking for an experienced and self-motivated individual to fill the position of Sr. Administrative Assistant at our corporate office located in Dallas, TX.

    Essential Job Duties:

  • Provides administrative support to Supply Chain organization with a high level of trust and confidence.
  • Work independently and within a team on special, nonrecurring, and ongoing diverse projects. Act as a project manager for special projects, which may include planning and coordinating multiple presentations, disseminating information, and organizing events.
  • Must develop and acquire working knowledge of Supply Chain systems administration, policies, procedures and practices.
  • Maintains a close working relationship with sales organization, other functional organizations and key outside contacts for the VP of Supply Chain.
  • Maintain a close working relationship with all members of management and have knowledge of company activities on a corporate level.
  • Administrator for OxyChem's Fleet Management program coordinating the routine vehicle requirements of the company fleet. Responsible for understanding and adhering to the policies and procedures related to the Vehicle Program.Day-to-day administration of the vehicle fleet program managing the assignment of vehicles, maintenance service levels, vehicle registration/licensing and providing high level service to drivers and managers.Maintain Wheels database and provide miscellaneous reports.Maintain Fleet Management Teamsite including Payroll Reporting System.Ensure vehicle quotes reflect correct manufacturer incentives and discounts as well as Oxy's specified options.Perform an annual audit of all vehicles and services and resolve issues.
  • Administrator for business cards and letterhead program. Maintain the database ensuring appropriate logos for all locations and entities.Approve business card orders ensuring they meet Oxy guidelines.Order OxyChem and OxyVinyls letterhead and envelopes.
  • Prepare Major Supplier report bi-annually and major supplier spend quarterly.
  • Update and maintain Supply Chain teamsite.
  • Develop and maintain department organization charts and databases that support the Supply Chain department.Manage electronic central filing of contracts, agreements, and files.
  • Responsible for creating departmental purchase requisitions and ensuring proper coding of invoices, and preparing and distributing incoming/outgoing mail.
  • Schedule and organize activities such as meetings, travel, and department functions.
  • Organize and prioritize large volumes of information and calls (internal and external).
    • Qualifications
  • Minimum of high school diploma or equivalent
  • 7-10 years relevant experience preferred with strong, demonstrated organization skills, and administrative competencies.
  • Must have high level of interpersonal skills to handle sensitive and confidential situations. Position continually requires demonstrated poise, tact and diplomacy.
  • Must be able to interact and communicate with individuals at all levels of the organization and with key customers.
  • Work requires continual attention to detail in composing, typing, and proofing materials. Must be able to work in a fast-paced environment with demonstrated ability to organize and prioritize heavy and diverse workloads with accuracy while meeting critical deadlines and maintaining composure under pressure.
  • Ability to work a flexible schedule, including overtime, when required.
  • Demonstrated ability to be self motivated and an enthusiastic team player.
  • Strong written and oral communication skills.
  • Demonstrated high level of proficiency in PC applications and operating systems, Microsoft office products (Outlook, Word, PowerPoint, Excel, Access, XMS and SAP knowledge preferred).

    • Occidental is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, marital status, political preference, sexual orientation, gender identity, national origin, protected veteran status, or disability status.

    Recruitment Fraud

    It has come to our attention various individuals and/or organizations are contacting people falsely pretending to recruit on behalf of Oxy. Please be aware that these recruiting scams and communications do not originate nor are they associated with our recruitment process.

    Oxy does not charge a fee at any stage of the recruiting process. We will never:

  • Ask you to pay for applications, interviews, meetings, processing, training or for any other fees
  • Use recruiting or placement agencies that charge candidates an advance fee of any kind or
  • Request personal information such as passport and bank account details at an early stage of our recruitment process.

    • Job

    -General Management Support

    Primary Location

    -United States-Texas-Dallas

    Organization

    -OXY CHEM

    Schedule

    -Full-time
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